Experience the Power of Sales Development Automation for Procurement

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[Music] hello and welcome everybody I hope you are all having a great week uh this week we'll be talking about automating the procurement process with the help of jgpt we'll start this webinar in approximately 5 minutes so if you'd like to grab a cup of water or a coffee you still have some time to do it we'll just wait for every everyone that is still trying to wrap up some things to have time to join this session in the meantime please let us know here on the comment section uh which country are you watching us from today I would also like to uh talk a little bit about our jgpt course um this is for procur Professionals of course and this course will take you approximately 30 hours to go through and to complete uh if you're looking for a course to be more efficient and more productive in your procurement work this is the course to help you it also provide you uh with knowledge that can be used in your day-to-day life uh what you can expect to learn uh with this course first you'll understand about the basics of AI and jbt then you'll also learn about the best practices and then you'll also learn creative ways to use jbt in your work life to increase productivity and then of course we will go through the different stages of the P process and how you can use chpt to be more effici efficient and productive that's the study objectives of this course and this course is divided in different in three in four different modules we have just updated it uh two months ago with new information uh so this is a course that we are regularly updating of course because jgpt is ever evolving so if you are looking for a course to get up skilled to use chpt and Ai and in the future everybody will need to know how to use it this is the course to go through um in the meantime let's go back to the webinar I see that more people are joining the session welcome everybody I'm very happy to have you all here this week we will talk about how you can automate the procurement process with the help of jgpt we'll start in approximately 2 3 minutes let's just give some time for people to join the session H and I see that we have a lot of people from different countries so please let us know here on the comment section which country are you watching us from today because we are trying to build a worldwide Community where we can um change ideas and discuss about procurement we are whole here because we love procurement and because we want to get up skilled so please let us know here uh which country are you want uh joining us from um if you'd like to grab a cup of water or a coffee you still have some time to do it in the meantime while we wait for everyone to join the session I would like to talk to you about our jgpt and and procurement course um this course uh we developed it last year um and if you want to be more productive and efficient this is the course that you can go through uh it will learn you it will teach you how to master the art of prompting so how you ask the right questions to obtain the right answers and then we will also provide you with some basic information about jbt and AI uh what um how you need to be careful using it and don't put sensitive data in we'll also explain you the advantages and disadvantages we'll explain you which tests of the procurement process you can um Leverage jni to be even more efficient um so if you'd like to find out more you can download the course syab uh it will be in the comment section here below uh the link to the com to the download syllabus and you can also check it on our website and if you'd like to find out more information about this course feel free to send me an email to Philip at procurement tactics.com um in the meantime um let's go back to our webinar where I see that we have more people joining the session welcome everybody I'm very happy to have you all here we will start in approximately 1 minute so if you really need to wrap up some things grab a cup of water or coffee you still have some time to do that in the meantime H it would be great to find out where are you watching us from today so please let us know here on the comment section from which country are you watching us from I see that we have people from all over the world so that's very nice to see people from all over um in in the meantime if you also have any questions feel free to shoot them in the comment section and we will start very shortly so get ready for this insightful webinar about how to automate the procurement process with the help of jgpt we'll also go through some use cases so yeah feel free to to um let us know here on the comment section if you have any questions throughout the webinar our team will be very happy to help you um and we'll start this webinar in approximately 10 seconds so buckle up get ready for this exciting [Music] webinar hello everyone and welcome to today's webinar on automating the procurement process with the help of CH GPT I'm Philip and I'm thrilled to have you all here with us today we'll be diving deep into the transformative potential of chpt in revolutionizing procurement operations specifically Al will explore the benefits of jgpt automation real world examples of its implementation critical implementation considerations and best practices for successful deployment let's kick things off by discussing the numerous benefits that chpt brings to procurement processes in the current digital transformation era companies are always looking for creative ways to improve efficiency and simplify processes the incorporation of automation Technologies has the potential to greatly benefit procurement a crucial function in organizations jgpt shows up a strong Ally in the situation providing a multitude of advantages that go well Beyond Simple increases in productivity let's examine the many benefits of using jgpt in procurement procedures in more detail efficiency lies at the heart of successful procurement operations by automating routine tasks such as vendor communication and order processing chpt liberates procurement professionals from timec consuming manual efforts with its ability to interpret and generate natural language chpt facilitates Swift and accurate exchanges significantly reducing the time and effort required to complete essential procurement activities the new found efficiency translates into faster turnaround times enabling organizations to react promptly to changing market dynamics and these opportunities as they arise when it comes to purchasing Precision is a must however human error continues to be a problem in manual processes this is where cpt's transformational power resides CHP performs tasks with unmatched accuracy by utilizing sophisticated algorithms and machine learning capabilities essentially removing the possibility of Errors brought on by human intervention whether it's creating purchase orders with exact specifications or methodically organizing contract paperwork chpt makes sure that every transaction is carried out without a hitch fostering trust in procurement operations it is inevitable that as organizations grow and change so to will their procurement requirements in order to to meet increasing demands without compromising Effectiveness or quality scalability becomes crucial this problem is skillfully handled by jpts built-in scalability jgpt easily scales to meet varying demands ensuring continuity and consistency in procurement workflows whether handling a small number of orders or a ton of procurement requests this flexibility allows for seamless growth and puts businesses in a position to seize New Opportunities without being constrained by logistical issues purchasing is a Cooperative process that depends on strong Supply relationships rather than just being a transactional function through smooth communication and the promotion of a responsive culture jgpt is essential in fostering these relationships jgpt Fosters a respectful and trusting environment by promptly answering questions processing orders on time and proactively interacting with vendors improve negotiating leverage asset to Cutting Edge Solutions and preferential treatment are just a few advantages that come with stronger vendor relationships and help create a more robust and flexible supply chain ecosystem Beyond its operational advantages jgpt offers another invaluable asset data driven insights by analyzing interactions and transactions jgpt generates valuable intelligence that can inform strategic decision- making in procurement from identifying cost-saving opportunities to detecting emerging Trends in supplier performance CH GPT empowers organizations with actionable insights that drive continuous Improvement and F Foster Innovation by leveraging these insights procurement leaders can optimize processes mitigate risks and unlock new avenues for growth and competitive advantage in summary there are numerous and extensive advantages to using chpt for procurement process automation jgpt goes beyond its function as a simple automation tool to become a catalyst for change within procurement functions offering real benefits in terms of accuracy and efficiency as well as intangible benefits like improved vendor relationship and and strategic insights organizations can achieve unprecedented levels of agility resilience and competitiveness in a business environment that is becoming more and more Dynamic by adopting jgpt now that we have explored the benefits let's delve into some real world examples and use cases showcasing how companies have leveraged jgpt to revolutionize the procurement operations Acme Corporation a leading manufacturer in the automotive industry faced challenges in managing the procurement of raw materials from diverse suppliers across the globe the business put chpt into place to make its procurement procedures more efficient by integrating chpt with its Erp system asme automated the generation of purchase orders based on predefined criteria and supplier performance metrics this not only reduced manual effort but also optimized inventory levels and minimized procurement lead times as a result asme achieved significant cost savings and improved supply chain resilience Tech ations a technology startup specializing in software development struggle with handling a high volume of vendor inquiries and order processing tasks to address this the company deployed jgpt to serve as a virtual assistant for its procurement team jgpt was trained to understand and respond to Common vendor inquiries such as pricing product specifications and delivery schedules in real time additionally it automated the creation and tracking of purchase orders ensuring timely fulfillment of orders this streamlined approach not only accelerated procurement Cycles but also enhanced vendor satisfaction and strengthen relationships in the retail sector companies like Global Mart have embraced jgpt to automate the generation of purchase orders Global Mart's procurement team input specific criteria such as product SKU quantity and preferred suppliers into chpt interface leveraging its language understanding capabilities jgpt process this information and generates purchase orders automatically adhering to Prett find approval workflows and compliance guidelines this streamlined approach has enabled Global Mar to reduce manual errors expedite order processing and optimize Inventory management ultimately driving cost savings and operational efficiency in the pharmaceutical industry companies like Pharma Solutions utilize jgpt for contract management and compliance monitoring Pharma Solutions legal and procurement teams leverage CH GPT to extract key information from complex contracts such as terms and conditions pricing structures and renewal dates JG PT's ability to parse and interpret legal documents accurately streamlines contract review processes reduces turnaround times and mitigates compliance risks by automating contract management TXS farma Solutions ensures contractual obligations are met efficiently thereby safeguarding its business interests companies like manufacturing Dynamics leverage hgp to assess vendor performance and facilitate data driven decision making manufacturing Dynamics integrates jgpt with each Cent system to analyze supplyer performance metrics including delivery accuracy lead times and quality standards jgpt generates actionable insights and alerts procurement managers about potential issues or opportunities for improvement by automating vendor performance evaluation manufacturing Dynamics optimizes Supply relationships minimizes supply chain disruptions and enhances overall procurement Effectiveness well to sum up the integration of jgpt into procurement procedures as revolutionized how business oversee their Supply chains minimize expenses and promote cooperation with suppliers it is clear that chpt automation offers observable benefits through case studies and real world examples from expedited purchase order regeneration to effective contract management and vendor performance evaluation jgpt is proving to be a useful Ally in promoting procurement excellence and maintaining competitive advantage in the global Marketplace as companies continue to embrace digital transformation following our exploration of use cases and examples we will discuss critical implementation considerations when integrating tgpt into procurement processes when integrating chpt into procurement processes several critical considerations come into play to ensure smooth operations and compliance with data security regulations let's explore the key implementation considerations regarding integration with existing systems and maintaining data security and compliance for successful integration it's essential to ass how tgpt aligns with existing Erp systems procurement software and other relevant tools within the organization's technology ecosystem jgpt can be seamlessly integrated into these systems through various methods API integration gpt's API can be leverage to connect with existing systems allowing for B directional data exchange this enables jgpt to assess relevant procurement data and perform tasks seamlessly within the existing workflow then we have custom Integrations or organizations can develop custom Integrations tailored to their specific requirements this may involve developing middleware or connectors to bridge communication between chpt and other systems we also have plug-in Solutions some Erp and procurement software providers offer plug-in solutions that facilitate the integration of jgpt directly into their platforms simplifying the deployment process by integrating chpt with existing systems organizations can leverage its capabilities while maintaining data integrity and workflow continuity across the procurement life cycle ensuring data security and compliance with regulations such as general data protection regulation is Paramount when implementing chpt in procurement processes here are some considerations to address data privacy measures Implement robust data privacy measures to safeguard sensitive procurement data processed by chpt this includes encryption of data in transit and at rest role based access controls and regular security audits compliance with regulations ensure that CH gpt's deployment complies with relevant data protection regulations such as gdpr CCPA and Industry specific standards this entails obtaining user consent providing transparency regarding data processing and implementing mechanisms for data subject Rights Management then we also have secure communication channels utilize secure communication channels for interactions between users and jgpt to prevent unauthorized access or interception of sensitive information implementing ssl/tls encryption and secure authentication protocols and SS data security during transmission finally we have vendor due diligence conduct thorough due diligence on chpt service providers to assess their security practices data handling policies and compliance certifications choose reputable vendors with a proven track record of adhering to Industry best practice IES and regulatory requirements by proactively addressing data security and compliance considerations organizations can mitigate risks associated with chpt implementation and Foster trust among stakeholders regarding the confidentiality and integrity of procurement data in conclusion successful implementation of jgpt in procurement requires careful consideration of integration with existing systems and adance to data security and compliance requirements by seamlessly integrating jgpt into procurement workflows and implementing robust security measures organizations can harness its capabilities to streamline operations while safeguarding sensitive data throughout the procurement life cycle finally we will share the best practices for successful deployment including training and onboarding tips and strategies for continuous Improvement deploying cgp procurement process requires careful planning and ongoing management to ensure its Effectiveness and adaptability to evolving needs here are the key best practices for successful deployment tailor training programs develop customized training programs to familiarize procurement staff and stakeholders with chpts functionality and capabilities incorporate Endzone exercises and real life scenarios to facilitate practical learning experiences rle specific training modules design training modules tailor to different user roles within the procurement team such as buyers contract managers or vendor relation Specialists focus on how tgpt can streamline their specific tests and workflows ensuring relevance and engagement also have clear communication channels establish clear communication channels for users to seek assistance and provide feedback during the onboarding process encourage an open dialogue to address any concerns or challenges promptly fostering a supportive learning environment managing expectations set realistic expectations regarding jgpt capabilities and limitations emphasize that chpt is a tool to augment not replace human expertise in procurement processes highlight its role in automating repetitive tasks and inesc productivity while emphasizing the importance of human oversight for complex decision making also have performance monitoring Implement mechanisms to monitor CH gpt's performance metrics such as response times accuracy rates and user satisfaction scores regularly analyze these metrics to identify areas for improvement and track progress over time establish feedback channels for users to provide input on CH gpt's performance and suggest enhancements encourage users to share their experiences challenges and suggestions for optimizing CH gpt's functionality to better meet their needs leverage user feedback and performance data to drive interactive enhancements to CH gpt's capabilities prioritize feature enhancements and Bug fixes based on user priorities and strategic objectives ensuring continuous alignment with evolving procurement requirements Foster collabor collaboration between procurement it and data science teams to leverage interdisciplinary expertise in optimizing cpt's performance encourage knowledge sharing and collaboration on refining our algorithms improving data quality and integrating additional features to enhance chpts functionality by prioritizing training and onboarding initiatives and implementing continuous Improvement strategies organizations can maximize the effectiveness and adaptability of jgpt deployment in procurement processes with a well trained work force clear communication channels and a commitment to ongoing optimization jgpt becomes a powerful Ally in driving efficiency and innovation in procurement operations as we conclude our session I'd like to leave you with three key takeaways jgpt revolutionizes procurement by enhancing efficiency and accuracy by automating routine tasks such as vendor communication and order processing jgpt frees up valuable time for procurement professionals while ensuring Precision in every transaction with chpts built-in scalability organizations can seamlessly adapt to Growing procurement demands without sacrificing quality additionally chpd Fosters stronger vendor relationships through timely communication and proactive interactions leading to enhan collaboration and better negotiating leverage leveraging chp's data driven insights organizations can make informed decisions and drive continuous Improvement in procurement processes by monitoring performance metrics and soliciting user feedback companies can optimize chp's functionality over time maximizing its value as a strategic asset in procurement operations check out our chpt and in procurement program it's an easy way to incorporate chpt and into your procurement activities just enroll and once you finish the course you'll receive a certificate it's very simple this course will take you approximately uh 30 hours to complete uh and as I as I've mentioned everything is online and self-pay so this means that you can take your own time going through the course and you'll learn about how to benefit uh jgpt Andi to increase your productivity and efficiency and also how you master the art of prompting which means asking the right questions to obtain the right answers in this course you can expect to First understand the basics of AI and chat GPT you'll also understand all the chatbots that are available in the market and you can use the knowledge of this course with those chat Bots like co-pilot for example then you'll also learn about careful uh things that you need to keep in mind like data security and then you'll also learn how to leverage hbt in your procurement process for example how you can use jbt for uh looking for new suppliers how you can use it for um contract management spend analysis and so on so all these different procurement processes you can use shpt to leverage so if you'd like to find out more information about this course feel free to reach out to me at Philip at urement tactics.com and I will share additional information if you're also looking to an skills of your procurement team we also have additional courses workshops boot camps and other resources available to upskill your team if you'd like to find out more you can visit our website at procurement tactics.com or feel free to send me an email at Philip procurement tactics.com now onto the Q&A session this is your chance to dive deep deeper into the topic we have discussed today and answer all of your questions let us know here on the comment section and me and our team will be answering all of them right now before I wrap up I would like to mention again our chpna in procurement course this course will equ you with all the tools you need to master the use of CH pni in procurement so you'll learn about all the basics of AI and chbt and you'll also learn how you can leverage in the procurement process the course as I've said will take you approximately 30 hours to complete will also include chpt prompting templates and all the course is in English with English subtitles and everything is online and self-paced which means that you can go through the course at your own pace at the end of the course our promise to you is that you'll be equipped with all the tools you need to be more productive and efficient in your procurement work if you have any questions again you can email me at Philip procurement tactics.com and I will be happy to share additional information with you so thank you all for your time and attention it was a pleasure having you on the webinar and I hope you found it insightful looking forward to seeing you again at our next session next week have a fantastic day everyone