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hello everyone welcome to session one of flexible workflow in this session we'll be talking about what is flexible workflow and how it is available and how we can develop or how we can use the standard flexible work flow in our system for our use so let's try to understand what is flexible workflow okay so what is flexible workflow answer for this question is you know this is addon on top of sap business workflow that means whatever you have learned till now in business workflow in s swdd transaction that will be there right and on top of that you are going to have the flexible workflow so flexible workflow is also known as you know it is known as work flow scenario flexible workflow is also known as workflow scenario it is built in the T code s wdd underscore scenario so the normal sap business workflow that we create in is W DD but the one which we are talking about the one which we are talking about this flexible workflow you know this is created with the help of this transaction I will show you in detail okay normally this is available in you know this is available in sourcing and procurement you know this is one module of sap right where this particular concept is this particular workflow is available so currently you will not be able to find in any other module so in sourcing and procurement like for P2P you know like in purchasing for purchase requisition for purchase order Vis generally have to have the releas strategy right so for the purpose of you know uh implementing the release strategy right we generally use the workflow so in sourcing and procurement nowadays flexible workflow is preferred on top of sap business workflow right so for release strategy know this workflow is used this workflow means I'm talking about flexible workflow is used okay all the things what you do in normal workflow like SC business workflow all those things you will be able to do in this flexible workflow with very ease right right here you can see that one term is there called flexible right so what is the meaning of flexible flexible means the one which uh can be implemented in a different way easily right it's it's very flexible it's very easy to use basically right so easy to use and Implement so let's go and see some more stuff about this you know so I'm going into the system now and in this system we have S4 Hana 2022 right so this particular flexible workflow also we can write one more point point over here this is available in s4a this is available in s fora okay you will not be able to find this one in HC this is available in s fora only okay so I'm already logged in with the help of user ID and password you have to go to the fury Launchpad if you want to create a flexible workflow you know you have to go to the fury Launchpad so here in prerequisite we can mention prequit is that in your Fury Launchpad you know the manage purchase order manage workflow for purchase order manage workflow for purchase order manage workflow for purchase acquisition manage workflow for RFQ whatever the different application you have for all those this should be configured right so when let me go and show you also one more thing like inbox should be configured inbox mean Fury you know Fury we have the fury inbox that should be also configured so Fury inbox should be configured right so in normal sap business workflow we have S bwp transaction for inbox right SB WP s business workflow right we go here uh uh this one right sap business workflow we come here and we can see our work item available over here right in S4 Hana the popularity of S4 Hana is mostly because sap inbox in the fury is there and which uh you can access through your mobile if which you can access through your tablet you know you can access through your desktop means even with the help of mobile and tablet you will be able to access your uh inbox and On The Go like Let suppose if you are traveling through uh flight or train or whatever so while traveling also you can approve your work item which is available in your inbox because it's accessible in your mobile also so that's why like you know it's uh very popular and you can also configure the this this Fury inbox is also actually known as the my inbox know this my inbox this Fury my inbox you can configure for your sap business workflow the workflow which you have created through S wdd you know so for that also this can be configured so this is one very good thing right so go to this system you have to click on this sap Fury launch pad in order to go to you know and already I have clicked and here this screen will come and you will have to search for manage workflow okay so whatever the tiles for managing the workflow for different different scenario are there all that will come okay so in this system I will be able to show you the different workflow scenario for which you know this Fury tiles have been already configured so it will take some time to search right so here you will be getting let's suppose on Fury you will be getting a ties called manage workflow for purchase order manage workflow for purchase orders so this will be done by the you know Fury consultant you know so they will or you can also learn you can search on the internet how to you know or you can go to the fury apps library from there you'll have to follow certain steps in order to configure this one right so we will not go into that that is a different story or you will have to take the help of Fury consultant or you will have to learn yourself how to configure that part right in this system it's a got I got already configured all those things because you know I have to demonstrate so manage workflow for purchase order this style you will see and once you click on this style then you will be able to create your flexible workflow okay so let's see if that got opened or not it's searching is still you can see that it's still searching let's give some time to search more okay so this is what I'll now let me do one thing I will come over here and I will show you where you can create the workflow scenario so sling Is WD Dore SC C n r iio scenario Is WD Dore scenario is the place where you can go and create the workflow scenario you can click on this create button right and then see Here If You observe how it looks like right flexible workflow so here if you double click on this flexible block you have the different different options right so this flexible block is nothing but your actual workflow scenario okay so in this you have see you can see that workflow start events right workflow runtime events so workflow start events you can mention over here then in the control you can see the name of this workflow so let's suppose I want to give J no W FTR demo and leading object and let's suppose if you want to create some object right so that you can give over here so for example here I want to create some object or some business object maybe that you can give it's you can see that it's a mandatory one Let's uh try to give some dummy object over here so this is the predefined uh object let's choose one of it so that you know it will not give me any error or something like that and here under the control you can see that the flexible block the definition data runtime data let it be like this only you have the different option confirmation obligatory low definition of parallel task processing enable collaborative attachment and comment handling so these are the different property here for this property like if you press F1 for confirmation obligately user Define name under which the step or outcome appears in the workflow definition this one actually um trying to show you control is not coming press F1 now yeah so see obligatory flag no process is started because of condition that do not apply flag not set no action flag set the application is called which application for example the application can approve a shopping basket automatically even if the approval process did not run because the value of the so see if you want to do some approval process automatically you know then that is possible with the help of checking this flag right then under the activities this activities is similar to like in uh s swdd we create the activity different different task right we create the activity over there so if you go to S wdd transaction there also we create uh the you know background foreground the different different activity right we are getting this option so similar not exactly same see in that activity so many different types of activity will come so here also you have activity right so in the same way here you get the option to create multiple activity and whatever the activity you are going to create right let's suppose I'm creating here activity some save the data into the database right save the data into databas right so see what kind of activity is there the user decision activity right to you know uh whether to approve or reject right so if it is a user decision so inw DD also we have the activity you know here the different activity activity user decision also you'll be able to see right so here you have this act activity means task right here the activity means the task review extension right so one is the user decision different activity you can see save the data into the database that we can select under this activity and for that we will have to define the task right so that task again where you can Define you can Define by going into the pftc transaction there you can Define the task and then you can mention you know that task number over here right so let's click on this create button and give here click on this activity it's telling some error the save the data into database should consist of character okay so it's a like uh you'll have to give the unique name to save data into database I will be giving it over here without giving any space and all right so I have to copy this come here click on this create button and then you know description click on this activity and here you know the task you can mention so under pftc you can go and create and mention that task you know so like that you can give the different other type of activity okay what I will do that I will show you one uh you know uh already developed workflow scenario you'll be having the good understanding then you know so here you can create the activity here you can have the different types of condition you know so whatever the activity conditions this agent determination rules the value help this reference time deadline actions email template you are creating out of those only see here we got it over here right manage workflow just we searched and we found the different manage workflow scenario over here right so here we are looking for the purchase order right so this is for supplier list this is for bank account right so what I taught till now that if you want to create a flexible workflow you will have to login into the fury Launchpad and there you have to go into the manage workflow for purchaser because we are trying to create a flexible workflow for the purchase order if you want to create the flexible workflow for supply invoices you can go inside this or for RFQ for request for quotation then you can go inside this I'm willing to create the flexible workflow for purchase order so let's go inside this and you can see that many people have created their flexible workflow so I can also click on this create button and then we can go and start but the thing is that you will be able to only create the you know flexible workflow when the workflow scenarios are activated in the system so I'm talking about this workflow scenario know in aswd Dore scenario so for scenario you know for the workflow scenario which need to be Act activated for the purchase order where you can do so you can go to S wdd uncore sorry SP you can go to/ o and there you can activate the workflow scenario so in order to activate the workflow scenario first you will have to create the workflow scenario right then only you can be able to you know go and give that workflow scenario name so already for the approval of purchase order sap has given the standard scenario you know that we can use for our purpose let me uh show you how you can find out the standard scenario you know so you can Google it out one thing is that or you can check the sap help documentation right so there you will be able to find the different scenario for the different purposes okay this is one thing another easy thing what you can do that you can go to the you know spr IMG reference and then there search for the you know uh purchase order okay so let's search for the purchase order planning and consolidation group in investment Enterprise controlling flexible Logistics material management yeah so we will go into the material management okay and then we will be searching for the purchasing okay so in mm we will go inside the purchasing and then inside the purchasing we will go for for the purchase order so see if you want to look for the purchase requisition workflow scenario to be activated you will go inside this purchase requisition but I'm trying to go for the purchase order workflow scenario Activation so you can come to this purchase order and then you will be able to see this flexible workflow for purchase order come here and see the maintain standard setting if you click on this it will take you to the standard customization which need to be activated you know the S W3 transaction see Ed R te environment this is s W3 transaction so this must be activated for our SCP business workflow also this should be activated then only it will B right then in the second option you have client dependent configuration this will be done by the basis this the third one is important okay so you click on the scenario activation and see this particular scenario you have the different different scenario 193 you know 8 233 so this is for different purposes one of this will be the you can see that so many scenario you are able to see right if you go back you can see total 36 you are able to see so this manage workflow for supplier list for bank account for inter company variant so for all these 36 here 36 scenario will be you know this is the common screen for all the scenario to be activated so wherever you have the check box you know that means that scenarios are activated and know so this is the workflow scenario for the purchase order so so if you come over here and go here in s WD Dore scenario transaction and give this okay give this one press enter and you can see that your work flow so scenario for purchase order see approve purchase order scenario the name of the scenario is approve purchase order scenario in this scenario you can see that you have the different activities release purchase order automatic release po rework po right so different options you have in this activity so this release PO is what release PO is nothing but this is a task right so if you click click on this it will take you to that task detail so see this is basically your task right so see a step classification this agent determination detail all these details you will be able to see it over here so you can see that you know the task are associated with that right s L like automatic release po so you you you the thing important thing is over here you can see the four different tasks you have you know here in the conditions you have the 10 different conditions so whatever the condition you have defined you know if you want to add some more condition you can create the copy of this workflow scenario and this scenario you can go and activate you know this is this is how like you can click on this new entries and you can give your scenario uh you know and you can check box you can mark this check box before this also you'll have to follow some steps I will show you that but just you try to understand the workflow scenario should be activated over here in this s SW Dore scenario uh sorry uh in this spr path whatever I have just shown you we'll have to go to spr then go to material then you come to purchasing then come to the purchase order you know and then uh flexible workflow for the purchase order scenario right so this is how you'll have to come and here you can see that already this scenario is active right so that's why like you will be you know so if you just save it you remove this scar see I have removed and if you come over here and go to this uh manage workflow for purchase order this is for purchase requisition uh let's see for purchase order this one right so click on this button see there are currently no scenario available right why why it is telling there are currently no scenario available because I have removed this CH tick mark So if you just uh give this tick mark and save it once again you know and you refresh this your scenario will be available so that's why like that scenario is important to be activated then only you will be able to see the scenario over here see now it is coming right so why this scenario is important because this scenario whatever the steps whatever the conditions whatever the agent rules are there based upon this scenario only you are going to you know create your flexible workflow and see people have created so many different workflow earlier right this workflow is active workflow we can go and deactivate this workflow and you know let's go and create our own flexible workflow over here it's very simple you know so generally this workflow is created by this flexible workflow is created by the business Expert right because it's very easy to create I will show you like you know here they can they will go and they know better the business how it should be right so release purchase order release purchase order the name of the workflow so copy this paste it here you have the valid from and valid to this option see means valid from and when it should be suppose some 2 years or 3 years like uh that you want to you know uh use this particular flexible workflow so you can give like that a start condition when this workflow should be start right so see here you are getting the different option account assignment category cost center is used account assignment category project is used company code of purchase order is this this material group is used in at least one different options from from where this option you are getting this condition this conditions you are getting from this scenario this scenario you know whatever the different conditions you have created over here these are the conditions you know when you are clicking on this drop down you are getting from there right so purchas your currency here will be able to see somewhere currency you know po currency see so if you give some po currency over here that PO currency will come into this you know and the condition is here actually defined so if you double click on this here it will go and it will check see here purchase order currency Expression 2 is the currency so it will check like what is the currency if this is going to get match then it will go further or not so at run time the ACT ual workflow will get built this is just a template from which you know these are just a scenario from which you are going to select the different value while creating the flexible workflow in s for Hana using the this uh tool right this uh uh but this this tool you know so um for example it's a company called code of this purchase order right let's select this one and we'll have to give the company code over here so see this company code we are getting uh maybe this is the company code you are selecting you can use a different condition you know so company code of purchase order is this one then uh document type of the purchase order is uh right see the different document type you have right so whatever like if it is a standard po you can use NB then purchase order currency is you know the currency should be maybe uh americ me different options you have I'm just blindly Ching uh blindly picking anything from here so see the different different condition we were able to give create alternative preconditions that also you can have here see you have the steps this is the important steps steps is nothing but your activity okay steps is nothing but your activity right so if you click on this create button and a step name here in Step you have see the different options step properties agents right step conditions deadlines right exception handling so different different options you have so this is nothing but like you know this is your activity one okay a step type see here automatic release of purchase order so it got hanged actually so here you can see that you have the two option step type automatic release of purchaser release of purchaser here also if you come and see you have release Po and automatic release po but there like you can see that only two options you are getting release Po and automatic release po it looks like there is some extra configuration which is there that's why you are able to see these two otherwise you know uh it should come all these four see this flag is for what purpose can only be used for handling exception okay fine so you can see that this particular thing is like only for handling the exception and this release PO for work so this I think at least then should come at so I was expecting to come one two and this third one because this stick Mark is not there okay so let us see so different options for all those activities you have okay so the detail you can see by clicking over here anyway this two is coming so this two is coming from here only you know so automatic release for purchase release for purchase I'm uh uh selecting release for purchase order step property is optional step yes or no so see I want to make it mandatory step you know so I'm choosing that optional as no exclude restricted agent do you want to you know exclude some agent so that you can exclude the agent exclude purchase order created you know because I'm creating the purchase order I don't want to receive the purchase order something like that know and here this is the agent determination so agent determination will be again it will be giving the option from this agent rules see you have the different option to determine the agent right so see display assigned responsibility rules right so this agent rule rul we uh here if you see that this is the rule type and all you can see the different rule type is their rule ID team function right so come here and see the based upon the role agent determination body right manager of last approval manager of workflow initiator manager of workflow initiator of manager operation purchasing order and all these things is coming right one thing over here in this activity if you come for this release po if you see then uh uh you know here also see the agent assignment you have right these are the possible agents for this particular task you have this POS uh this possible agents so here you can go and Mark this as a general task so all these thing is same as the sap business workflow as we have seen earlier so you can click on this and you can go inside and you can check it out over there so there is some problem actually you know you can see that the connection has been lost record right so in the task like here also you can Define your possible agents right in the attribute section you can see that General task like anyone can can approve but actual agent will be the what the intersection of possible and responsible agent so the same concept here also apply right so as a workflow consultant if agent is not getting determined though some people are choosing from here you know you are supposed to come and you have to come here and you have to check whether it is marked as a general task or not means here because only the common of those will be determined as a actual agent okay so this is one important thing here also you can see in the outcomes you have Pur rejected or released so either it will be released or rejected see this property you have this option and all these things right so you got some idea right and now come here agent rules are getting determined from here 11 options right different different options you have so all those options comes from you know based upon uh like uh assignment by role or user so if you give the user then the user option will come over here you can give the user directly or if you give the role in the role you have this different you can also have the pfsc rule and all all right so I'm just uh giving the manager of workflow initiator maybe right and step to be completed by one of the recipients or all of the recipient so if any one of the recipient is going to approve the purchase order then it will be fine or else everyone has to approve so it's very clear from the name itself the the condition this particular step when should it start so account assignment category cost center is used account and all these things right document type so for the step you have this particular condition defined right so conditions again for the steps like if you see that for release po right so condition I think this also is coming from here itself you know whatever the condition you have defined so this condition is again coming from there itself okay only start the step if all the following precondition met right so it's coming from there itself so you you can Define if the purchasing group of the purchase order is this then only this Stu trigger right so like that you can choose maybe some purchasing group over here and deadline see here the deadline also you have so simply like this workflow creation is so simple the below timeline after a start of the approval workflow and the below timeline after creation of the current workflow step so when when the workflow is created then you want to uh Define the beginning time you know because when you are going to define the deadline you'll have to give waiting time for one day or two days so from when so you can give from when when you are creating the workflow from then or we were creating the step current step from then so it's your choice Mark the and what you want to do like after 2 days so mark this step as a overdue so in normal workflow in business workflow also you have the two option one is the modeling option and another is the just notification sending kind of option like if it is missing right so here here you you don't have any like uh you know here it's it's it will show you like if some work item is overdue then it will just show you okay in case like deadline is missing right in that case you can Define this exception handling over here so click on this create button right and exception handling okay exception handling it's not showing anything over here deadlines exception handling okay it's there right exception handling when purchase rejected then in that case what you have to do do nothing and here you see the different option that continue repeat a step restart workflow what you want to do if the purchase order is rejected then cancel workflow so like that and then you click on this create button so like that you can create the multiple activity basically right multiple activity so release procedure the first step we have created Activity one again you can create the activity two over here so different different activity can be defined activity to so let's suppose in this activity to so you can you can Define like you know the level one approval level two approval like that so instead of giving Activity one or activity two simply what we can do that let me cancel this one and we will go to the Activity one and then in Activity one we can mention this is a level one approval right level one approval because at Activity one type also we are getting the uh you know uh this option the condition option so purchase in group of purchase order instead of defining this purchasing group for level one approval we can choose the amount right so the total net amount of purchase order is greater than uh or order is less than or equal to right so let's suppose from the Thousand if it is less than th000 Euro or whatever Val you you know you want to have you row right so total net amount of purchase is less than or equal to this then trigger this step and the all right so in this already the agent and everything the recipients and all we have determined so it will go to that and we have defined this condition right so click on this apply and now the second activity you can create for going to the lbel two approval right so we can give activity level two and we can select this so for automatic release of purchase order you require to do some more different stuff of configuration you know and so that's why I'm choosing the manual release is optional no this is not the optional exclude restricted agents so if you want the one who is creating the right purchase order it should not go to that this is what I am are doing role agent determination by body and all you can give the option right so based upon the requirement or whatever the different available you can Define your new agent over here okay but uh generally we don't go and directly change the standard workflow we create the copy of the scenario and we activate the scenario right so at a time don't activate the same scenario know means two different scenario for purchase order release right so if first you'll have to remove this scenario and then for another so some steps are there we'll be discussing that one but let's go and choose like you know any of the role over here step condition company code of purchase order company code and all you can Define but here we are looking for the second level approval right so let's use this total net amount of purch is greater than a total net amount yeah so if it is greater than 1,000 right greater than 1,000 Euro just we have so less than 1,000 it will go for the first level approval greater than 1,000 it should go for the next level approval right and uh again it should be the less than some 3,000 right so like that you can Define the different level one level two level three when it should trigger the level one step when it should trigger the level two step like that okay this deadline also you have right so till how many days it has to wait maybe there also I'm defining for uh 3 hours right 3 hours maximum it should wait or 3 days like that so whatever you know we we can give do nothing cancel workflow so like like this we can Define the different workflow steps and that's it click on this save button and your workflow got created so it's so simple to create the workflow in you know yes for but the important thing is that your workflow scenario should be activated means it should be already created if it is not there you will not be able to create right so this is what you have and if you just go back see release purchaser this is what it's there in the draft status you can click on this activate and it will be active all right let's suppose here you can see that only one active workflow is there so automatically there is no problem but you have some two workflow is activated right so let's suppose you have the two active workflow this and this and you want to define the sequence then in that case you can click on this Define order and let's suppose this you want to get trigger first so you can give at top and this you can give over here right so this is how you can Define the sequence so this the first this will get trigger and then this will get triggered the first scenario this will and the second scenario as you know this is actually your flexible workflow right so first flexible workflow will get trigger and then the second flexible workflow click on the save button so this is how you can redefine the sequence okay so this is what was about the flexible workflow so from a ble point of view you know the important uh thing is there see this workflow for po you can see over there wfl for po you know some important spr stuff let me show you just go back and here Sap net Weaver somewhere in some system you'll be able to see this Sap net Weaver and uh somewhere you will be able to see this AB platform okay so you'll have to go to the net or above platform go to sap Gateway service enablement go to this content and then you have this option task Gateway okay just checking I think task provider maintain workflow filter setting maintain task name [Music] description so this uh you know this option sap Gateway service enablement and then we'll have to go to the content the different option you can see over here right the general settings create body implementation first list of user for roles and all right business process enablement process service create RFC destination so this path is one of the important pass uh path right so what actually I'm trying to show you the workflow scenario definition where you can create the workflow scenario and definition right activation just I have shown you where you can go and activate but somewhere this definition also should be there right this workflow scenario when you are creating the workflow scenario this scenario should be linked with the fury app right the activation part is fine but in definition just I'm trying to show you we have one option over here I'm just trying to find out that or you can directly check it out through the sap help document M mentation you know maintain workflow cter name and decision option see the different purchase order this is the decision keys and all that is okay I will share you some you know sap documentation or some important blocks you can go through that and you can check it out you'll be having the more idea about but this is what about the basic concept of this flexible workflow if you know sap business workflow it's very easy to learn and understand the flexible workflow and you know the knowledge of your sap business workflow is going to be useful so if someone is thinking directly he will and learn the flexible workflow without learning the sap business workflow that is going to be really very difficult right because flexible workflow is extra stuff on the sap business workflow okay scenario definition this actually I was uh searching you know scenario definition so click on this button scenario definition and see the different option you have the workflow for po workflow for po workflow for po right so if you want to have your own custom scenario you will have to create the copy of this one all right so this is the standard one right let me show you you can copy this one and you can give maybe this in J cust something like that and press enter it's telling entry one of the entries to be copied has dependent entries right so only copy entry or copy all click on this copy all and click on this okay button right and now you will be having that at this one right J custom workflow for po come here and then if you see that assign consumer type to scenario right which type of people should consume this scenario so that means where it should be consumed desktop mobile or tablet right so it's already there got copied and uh the task definition if you see that everything got properly copied for this so that is fine click on this save button it will ask for the transport request just save this your scenario is now defined so this is the scenario identifier once you scen once you define your scenario then you can create your you know this you can copy this uh this one all right by going into the pftc okay SL s n PFT TC and come here contrl V remove this WS from here workflow for po click on this copy button and J workflow for po this is in case if you have to do some enhancement and all all right local object it's just saving and getting activated right click on this change button and workflow Builder so see here you got this option you know the different option you are getting it over here so from the pftc you can do you can go and uh you can so you know uh Define some extra activities and all so this is your new scenario basically right this is your new scenario right so here you can come you can Define extra condition and all but in order to get uh it activated you know what you will have to do again you have to come here go back and just go back and then purchasing right scenario activation activate flexible workflow for purchase order right scenario activation this one come here and remove this you will have to remove this come click on on this copy and give this workflow name okay press enter and click on this active button right so currently you can see that I'm not uh selecting this and clicking on the save button okay so at this moment if you see that this also is not selected and the one which we have just created this also is not selected so if you come here and you refresh you will not be able to see anything over here right purchase order for workflow it there will not be visible anything so just I'm refreshing it's taking some time so when we refreshed it's showing there is currently no scenario available why because here we don't have anything selected activated so the one which we have just created over here click on this button and uh go and see whether it's activated or not let's go and activate this right so it got activated and now you come here and click on this SA button okay and come here and click on this refresh button and our expectation that you know so now also you know it's not showing anything okay manage workflow there are currently no scenarios available so this we got it created over here right let's do one more try so we have done the scenario definition and this is our workflow scenario activation also we have activated right it looks fine let's refresh once more so here it's not showing not sure let's uh do one thing go back go back I'll go to that manage workflow let's see if we have something over there it will take some time to search okay and there we will identify meanwhile if you have any query or question in this whatever we have discussed you know the from the basic understanding point of view for the flexible workflow you just let me know any query or anything if you have any doubts or something like that just let me know it's not coming maybe some extra configuration will be required that I need to check okay so what I will do that I will remove this one and I will activate the standard one okay because looks like some configuration is missing now if you refresh you will be able to see because for a standard one all the configuration is fine and you will be able to see see it's it's coming right fine then thank you everyone for attending this session and hope you were able to understand basics of flexible workflow there are many things in this Flex civil workflow but if you know these Basics I believe it will be very easy to work and the main thing is the sap business workflow if you know the sap business workflow you know all these things become will become very easy to understand you know that's all those things here in the same block it is defined right and see the four activities are there now these four activity will be able to see over here in the different different blocks see this is the one activity this is the second one this is the third one and this is the fourth one and when you execute like you can test your you know you can test your flexible workflow from here itself that is possible to test your flexible workflow so you'll have to choose the purchase order number whatever the condition you have given if it will satisfy then only it will go further or it will fail right so you have to choose choose the with the correct document type or whatever you know the criteria you have given if you run this one scenario it's telling this scenario is not activated you know this scenario is not activated okay because yes I have not activated you know I have removed further but we have the standard one correct so we can let's go back just run this this scenario is active over there p number choose the p number from here so from here you can perform the testing so one way like uh if you were there in development or test system of course you can go and create the purchase order you can go into the purchase order right manage purchase order app if you search in your Fury Launchpad manage purchase order you know from there you can create the purchase order and once you create the purchase order your workflow will be started right but let's suppose you want to perform the testing then you can come again and you can test the workflow through thew transaction as we used to do for our sap business workflow right from there also you can trigger okay so click on this uh execute button and if see here the task started under this 49 so this is the work item 49 is your work item you can go to and in the same way as you use to analyze at the back end side if some something is problematic at the back means you know uh 49 it was right 49 if if you find something or if you're getting some incident that you know they think that everything they have done fine from their side but still workflow is not working as expected so you can come and you can click on this uh you know log and all this things you can see where it is approve purchase or it's spending over here right with perminder Singh right it's spending with the perminder Singh so like that okay so you can tell the information again you can check the technical detail and all these things as you used to do in the sap business workflow right so can you tell me is it fine guys right are you are you able to understand this concept and you were able to you know uh learn this flexible workflow this is what you have the flexible workflow okay and apart from this like you can go and check it out the various blogs are given over there I will be sharing you some of the blocks maybe let me share you some of important blocks or sap help documentation come here and sap help flexible workflow you can search and you can get the information about the sap flexible workflow flexible workflow this this this enrolment right so already I have gone through these documents over there and you know whatever the important points I can uh I could summarize I have summarized and I have shared with you right my inbox inside the my inbox you will be receiving the work item Okay so so one is the sap business workplace for the old stuff right for now the flexible workflow and if everything is configured so for flexible workflow you must have to have the my inbox in the sap Fury Launchpad for the sap business workflow if it is configured with the my inbox that is found otherwise you will be getting in sbw only in you know in sbw transaction okay for business workflow for the flexible workflow my inbox is mandatory okay so my inbox is mandatory let me write it over here for flexible workflow will not be able to see inside this normal sbw P okay so this is one important Point let's come here see manage purchase ORD see you'll have to come here manage purchase orders and it will can create the purchase orders right a configuration and all should be fine otherwise you know you will not be able to see it properly okay so you can go to the manage purchase order app and you can create the purchase order and once you create the purchase order your flexible workflow will trigger not only this when you create the purchase order from back end from me21 in transaction then also your flexible workflow will trigger okay this is a transaction from where you can go and and for the testing and all these P purpose you can use your s SW us transaction or S SW transaction if the business object and events all those things are uh there predefined conditions are there so see here this purchase order is getting opened and you can click on this create button to create the purchase order and once you give all the required detail and save it we'll be able to so you have to give the purchasing document type currency maybe Euro purchasing group because these are the mandatory Fields right so I'm not sure whether I'm selecting the correct data because you know if correct data is not there validation will fail and you will not be able to create the purchase order okay so now see here it looks like I'm you know not uh selecting the correct maybe supplier I'll will have to select some valid supplier and then purchasing organization yeah now it looks fine click on this order document contains no items it's telling yes at least one item should be there product compliance notes attachment let's go to the items and create one items right then only the purchase order will make sense so let's give some detail for the item and then we'll place the order the table contents eror okay material I'll be choosing some material Maybe maybe it's automatically selecting the plant and all those things from back end and populating based upon what we are passing the value second all right so your purchase order this plant seems some problem with this plant purchasing organization do not responsible okay so let let's remove this but I think plant is some mandatory parameter you know it'll have to give some valid plant so I'm choosing this one but again some another you know issue it looks like click on this apply button and see some error is there you know so the thing is that you'll have to give the proper St then you can be able to create the purchase order and click on this order button purchase will be created and your workflow will be trigger okay fine we are talking about some online help so this is one sap help documentation document supporting the flexible workflow all right see here for request for quotation manage workflow for rfqs how to configure the flexible workflow for rfqs perform customizing for the flexible workflow for RFQ right so for RFQ like if you want to see these are the different technical information about apps you can go to the fury Launchpad see so the important thing over here like you know this option which you are able to see for the manage workflow right this will give the error but anyway so this are the error it's coming and I'll go back see this option manage purchase order similarly manage workflow for the purchase order manage workflow for RFQ that need to be configured with the help of sap Fury consultant or if you know you know or if you want to do yourself you can go to this fudy uh apps library and from there you can follow the instruction and try implementing that right my inbox I was talking about let me show you this my inbox is the you know a place where you will be receiving the work item to approve or reject so the agent means the approver has to login into their inbox and there he has to go and click on the approve button and then he will be able to approve so this is see here different different work items are available right some error message and all is coming over here let's see for the purchase order maybe see see here you have this show log what happened an error occurred during the in processing of an idog and that's why if you execute the work item the current status of the OK is displayed right so like that you will be getting you will be getting the option to approve and reject I might not we see sap wfit this is from the workflow see whenever you see Sapore wfit that means it is coming from the flexible workflow okay sap WF is for the flexible workflow WF batch is for sap business workflow okay so remember this wfit for flexible and batch is for uh business workflow so now here you see the approve or reject option you are getting user decision invoice so if you have like this you will be getting like this approve or reject if it is for the user decision right so click on this approve button and it will be approved here you'll be able to see the workflow log right then you have the forward like if you want to forward this work item you can forward also if you want to claim it is similar as Reserve in the sav business workflow right if you want to hide this log you can click on this hide log right then if you want to open this work item right then you can use if you want to suspend you can suspend so different options you are having over here from the sap so this is like uh you know uh new thing in S4 Hana in E we're having the SB WP sap business work place inbox right here you have the fury inbox you can open in your mobile and tablet and from there you can go and any question guys any question you can just ask this question if you have any question anything would you like to discuss Ely yeah so see uh when you were working in s4hana for sourcing and procurement and for you know uh mainly for release Str strategy then nowadays the recommendation is to use the flexible workflow as I have shown you you know for sourcing and procurement for other module it is same like sap business workflow only that you can integrate with the my inbox app of this Fury application am I making sense did you understand yeah you will be having the same business workflow which you create using S swdd transaction which we have created in past right that you can integrate with the my inbox you can perform the customization and you can do whatever like even you create some custom workflow in s swdd you know that also you can integrate with the my inbox App application okay so that you will be able to see or approver will be able to see inside the my inbox of the fury but only the thing is that you should be there on the S4 Hana okay okay fine Psy uh already workflow deing session I have covered right workflow deing session in very much detail I have covered in the workflow interview question and answer and also like in the course okay so I'll request you to please go through and you know check it out okay it's there in the very detail workflow debugging scenario right find any other question with me fine then let's stop it over here you know if you have any query put it over there and try to join today's Inner Circle call in evening in case if you want to discuss any query or question okay thank you bye by everyone thank you P thank you everyone