Add Signature in Outlook 2013 with airSlate SignNow

What is the add signature in Outlook 2013

The add signature feature in Outlook 2013 allows users to create and insert personalized email signatures. This functionality enhances professional communication by providing a consistent and branded closing for emails. A signature can include text, images, and contact information, making it easier for recipients to identify the sender and access relevant details. In a digital workflow, this feature can be particularly useful when sending documents for eSignature, as it adds a layer of professionalism and authenticity to communications.

How to use the add signature in Outlook 2013

To use the add signature feature in Outlook 2013, users can navigate to the 'File' menu and select 'Options.' From there, they will find the 'Mail' tab, where the 'Signatures' button is located. By clicking on this button, users can create a new signature or edit an existing one. It is possible to customize the signature with various formatting options, including font styles and colors. Once set up, the signature can be automatically included in new emails or replies, streamlining the process of professional communication.

Steps to complete the add signature in Outlook 2013

To complete the setup of an email signature in Outlook 2013, follow these steps:

• Open Outlook and click on 'File' in the upper left corner.
• Select 'Options' from the menu.
• In the Options window, click on 'Mail' and then the 'Signatures' button.
• In the Signatures and Stationery window, click 'New' to create a new signature.
• Type a name for the signature and click 'OK.'
• In the editing box, enter the desired text and format it as needed.
• Set default signatures for new messages and replies/forwards if desired.
• Click 'OK' to save the signature and close the window.

Legal use of the add signature in Outlook 2013

Using the add signature feature in Outlook 2013 can have legal implications, especially when sending documents that require a formal signature. While a standard email signature does not constitute a legal signature, it can serve as a means of identification and intent. For documents requiring an eSignature, users should consider using dedicated eSignature solutions like airSlate SignNow, which comply with legal standards for electronic signatures, ensuring that signed documents hold up in court.

Security & Compliance Guidelines

When using the add signature feature in Outlook 2013, it is essential to consider security and compliance. Users should ensure that their email accounts are protected with strong passwords and two-factor authentication to prevent unauthorized access. Additionally, when sending sensitive documents, it is advisable to use encrypted email services or eSignature platforms like airSlate SignNow, which offer secure methods for signing and sharing documents. Compliance with regulations such as the Electronic Signatures in Global and National Commerce Act (ESIGN) is crucial for maintaining the legality of electronic signatures.

Documents You Can Sign

Outlook 2013 allows users to send various types of documents that can be signed electronically. Common document formats include PDFs, Word documents, and Excel spreadsheets. When sending these documents, users can include their email signature, which adds a professional touch. For a seamless signing experience, integrating Outlook with eSignature solutions like airSlate SignNow enables users to send documents for signature directly from their email, streamlining the workflow.