Enjoy Streamlined eSignature Workflows: Change Signature in Outlook 365 Online

Quick-start guide on how to change signature in Outlook 365 online

Every company requires signatures, and every company wants to enhance the process of collecting them. Get accurate document managing with airSlate SignNow. You can change signature in Outlook 365 online, create fillable web templates, customize eSignature invites, deliver signing hyperlinks, work together in teams, and a lot more. Learn how to streamline the collection of signatures electronically.

Follow the steps listed below to change signature in Outlook 365 online in minutes:

1. Launch your web browser and access signnow.com.
2. Join for a free trial run or log in utilizing your email or Google/Facebook credentials.
3. Click User Avatar -> My Account at the top-right area of the page.
4. Personalize your User Profile with your personal data and adjusting configurations.
5. Design and manage your Default Signature(s).
6. Return to the dashboard page.
7. Hover over the Upload and Create button and choose the appropriate option.
8. Click on the Prepare and Send key next to the document's title.
9. Type the name and email address of all signers in the pop-up box that opens.
10. Use the Start adding fields option to begin to edit document and self sign them.
11. Click on SAVE AND INVITE when completed.
12. Continue to fine-tune your eSignature workflow employing advanced features.

It couldn't be easier to change signature in Outlook 365 online than that. Also, you can install the free airSlate SignNow app to your mobile phone and gain access to your account from any location you happen to be without being tied to your desktop computer or office. Go digital and start signing documents online.

What is the change signature in Outlook 365 online

The change signature in Outlook 365 online refers to the functionality that allows users to modify their email signature settings. An email signature is a block of text automatically appended at the end of an email, often containing the sender's name, title, contact information, and other relevant details. This feature is essential for maintaining professionalism in business communications and ensuring that recipients have the necessary information to reach out.

How to use the change signature in Outlook 365 online

To use the change signature feature in Outlook 365 online, users can navigate to the settings menu. From there, they can select the 'Mail' option, followed by 'Compose and reply.' Here, users can create a new signature or edit an existing one. It's important to format the signature appropriately, as it will represent the user in all outgoing emails. Users can also choose whether to automatically include the signature in new messages, replies, or forwards.

Steps to complete the change signature in Outlook 365 online

Completing the change signature process in Outlook 365 online involves several straightforward steps:

• Log into your Outlook 365 account.
• Click on the settings gear icon in the upper right corner.
• Select 'View all Outlook settings.'
• Navigate to the 'Mail' section, then click on 'Compose and reply.'
• In the 'Email signature' box, create or edit your signature.
• Choose your preferences for automatic inclusion of the signature.
• Click 'Save' to apply the changes.

Legal use of the change signature in Outlook 365 online

When utilizing the change signature feature in Outlook 365 online, it is crucial to ensure that the information included adheres to legal standards. This includes providing accurate contact details and professional titles. Misrepresentation or incorrect information can lead to legal implications, especially in business communications. Users should also be aware of any company policies regarding email signatures to maintain compliance.

Security & Compliance Guidelines

Security and compliance are vital when managing email signatures in Outlook 365 online. Users should ensure that their signatures do not contain sensitive information that could be exploited. Additionally, organizations may have specific guidelines regarding the content and format of email signatures to protect brand integrity and ensure compliance with industry regulations. Regular reviews of email signatures can help maintain security and compliance standards.

Sending & Signing Methods (Web / Mobile / App)

When sending emails with a changed signature in Outlook 365 online, users can do so through various platforms, including web browsers, mobile devices, and dedicated applications. Each method allows for seamless integration of the updated signature into outgoing emails. Users should ensure that their signature appears correctly across all platforms, maintaining consistency in professional communication.