How to Send a Signature in India

Enhance your document workflows: how to send a signature in India

Nowadays, printing hard copies of documents and manual signing is absolutely nothing but losing time and paper. Millions of people around the globe are going digital every single day and replacing wet signatures with eSignatures.

airSlate SignNow makes learning how to send a signature in India fast and simple. Access a straightforward eSignature service with global compliance and industry-leading security standards.

How to send a signature in India: getting started

1. Create your account. Open signnow.com, select Free trial to start the registration procedure.
2. Select a document. Click the Upload Documents button to find a PDF from the device or drag and drop one into the specified area.
3. Edit the PDF file. Include new texts, checkmarks, dates and so on, from the left sidebar.
4. Make your sample interactive. Add fillable fields, dropdown lists, radio button groups, and more.
5. Include a payment request. Click Settings > Request Payment.
6. Recheck your document. Make sure everything is up-to-date and accurate.
7. Add signature fields. Include a Signature Field for each recipient you require.
8. Sign the PDF. Select the My Signature tool and choose to draw, type, or capture image of your autograph.
9. Send the sample for signing. Select Invite to Sign and specify recipient email(s) to send a signature request.
10. Download your copy. Select Save and Close > Download (on the right sidebar) to save the PDF on your device.

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Understanding the process of sending a signature in India

The process of sending a signature in India involves utilizing electronic signature solutions to streamline document workflows. This method allows individuals and businesses to sign and send documents securely and efficiently. The legal framework supporting electronic signatures in India is governed by the Information Technology Act of 2000, which recognizes eSignatures as valid and enforceable. This ensures that documents signed electronically carry the same weight as traditional handwritten signatures.

Steps to complete the signature process

To send a signature electronically, follow these steps:

• Create an account: Sign up for an electronic signature service that suits your needs.
• Upload the document: Choose the document you need to sign and upload it to the platform.
• Fill out the document: Use the platform's tools to complete any necessary fields within the document.
• Add your signature: Insert your electronic signature using the provided options, which may include drawing, typing, or uploading an image of your signature.
• Send for signature: Enter the email addresses of recipients who need to sign the document and send it for their signatures.
• Track the document: Monitor the document's status to ensure all parties have signed it.
• Store securely: Once signed, save the document securely within the platform for future reference.

Legal use of electronic signatures in India

In India, electronic signatures are legally recognized under the Information Technology Act, 2000. This act provides a framework for the use of electronic signatures, ensuring they are valid and enforceable in legal proceedings. For an electronic signature to be considered valid, it must meet certain criteria, such as being unique to the signer, being capable of identifying the signer, and being created using a secure method that ensures the integrity of the signed document. Understanding these legal aspects is crucial for individuals and businesses to ensure compliance.

Security & Compliance Guidelines

When sending and signing documents electronically, adherence to security and compliance guidelines is essential. Here are key considerations:

• Data encryption: Ensure that documents are encrypted during transmission and storage to protect sensitive information.
• Authentication: Use multi-factor authentication to verify the identity of signers, adding an extra layer of security.
• Audit trails: Maintain a comprehensive audit trail that records all actions taken on the document, providing transparency and accountability.
• Compliance with regulations: Familiarize yourself with relevant laws and regulations governing electronic signatures in India to ensure compliance.

Sending & signing methods

There are various methods to send and sign documents electronically, catering to different user preferences:

• Web-based platforms: Access electronic signature services through a web browser, allowing for flexibility and ease of use.
• Mobile applications: Utilize mobile apps to sign documents on the go, providing convenience for users who prefer mobile devices.
• Email invitations: Send documents for signature directly via email, allowing recipients to sign from their inbox without needing to create an account.

Examples of using electronic signatures

Electronic signatures can be applied in various scenarios, including:

• Business contracts: Streamline the signing process for contracts between parties, reducing turnaround time.
• HR documents: Facilitate the signing of employment agreements, policy acknowledgments, and other HR-related documents.
• Legal agreements: Enable attorneys and clients to sign legal documents quickly and securely, ensuring compliance with legal standards.