Microsoft Word Digital Signature

Quick-start guide on how to use digital signature in word feature

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Complete the following steps below to use the digital signature word functionality in a matter of minutes:

1. Open your browser and access signnow.com.
2. Join for a free trial or log in utilizing your email or Google/Facebook credentials.
3. Select User Avatar -> My Account at the top-right area of the page.
4. Modify your User Profile with your personal information and changing settings.
5. Make and manage your Default Signature(s).
6. Return to the dashboard page.
7. Hover over the Upload and Create button and choose the needed option.
8. Click the Prepare and Send option next to the document's name.
9. Type the name and email address of all signers in the pop-up screen that opens.
10. Use the Start adding fields menu to begin to modify document and self sign them.
11. Click SAVE AND INVITE when accomplished.
12. Continue to fine-tune your eSignature workflow using extra features.

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What is the digital signature in word

A digital signature in Word is an electronic signature that provides a secure and verifiable way to sign documents within Microsoft Word. This type of signature uses cryptographic techniques to ensure the authenticity and integrity of the document. By applying a digital signature, users can confirm their identity and indicate their approval of the document's contents. This method is especially useful for contracts, agreements, and other formal documents that require a signature.

How to use the digital signature in word

To use a digital signature in Word, first, ensure that you have a digital certificate issued by a trusted certificate authority. Once you have the certificate, open your Word document and navigate to the "Insert" tab. Click on "Text" and select "Signature List," then choose "Microsoft Office Signature Line." Fill in the necessary details and click "OK." After the signature line appears, right-click on it and select "Sign." Follow the prompts to add your digital signature.

Steps to complete the digital signature in word

Completing a digital signature in Word involves several steps:

1. Obtain a digital certificate from a certificate authority.
2. Open your Word document and insert a signature line.
3. Right-click on the signature line and select "Sign."
4. Choose your digital certificate and add any additional information, such as a reason for signing.
5. Click "Sign" to finalize the process.

Once signed, the document will display your digital signature, which can be verified by recipients.

Legal use of the digital signature in word

In the United States, digital signatures are legally recognized under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that electronic signatures hold the same legal weight as handwritten signatures, provided that both parties agree to use them. This makes digital signatures in Word a valid option for executing contracts and other legal documents.

Security & Compliance Guidelines

When using digital signatures in Word, it is essential to adhere to security and compliance guidelines to protect sensitive information. Ensure that your digital certificate is from a reputable certificate authority and keep it secure. Regularly update your software to protect against vulnerabilities. Additionally, consider using password protection for documents containing digital signatures to further enhance security.

Documents You Can Sign

Digital signatures in Word can be applied to various types of documents, including:

• Contracts and agreements
• Legal documents
• Financial statements
• HR documents, such as employee agreements
• Proposals and bids

This flexibility allows businesses to streamline their document workflows while ensuring compliance and security.

Sending & Signing Methods (Web / Mobile / App)

With airSlate SignNow, users can send and sign documents digitally across various platforms, including web, mobile, and app interfaces. Users can upload their Word documents, add signature fields, and send them for signature directly from their devices. This accessibility ensures that documents can be signed anytime and anywhere, enhancing productivity and efficiency in business operations.