Start Your eSignature Journey: Online Signature Capture

Quick-start guide on how to use online signature capture feature

Is your business willing to eliminate inefficiencies by three-quarters or even more? With airSlate SignNow eSignature, weeks of contract negotiation turn into days, and hours of signature collection turn into minutes. You won't need to learn everything from scratch thanks to the clear interface and step-by-step guides.

Complete the following steps below to use the online signature capture functionality in minutes:

1. Launch your web browser and go to signnow.com.
2. Sign up for a free trial or log in with your email or Google/Facebook credentials.
3. Select User Avatar -> My Account at the top-right area of the page.
4. Modify your User Profile with your personal information and adjusting settings.
5. Create and manage your Default Signature(s).
6. Return to the dashboard page.
7. Hover over the Upload and Create button and select the needed option.
8. Click on the Prepare and Send button next to the document's title.
9. Enter the email address and name of all signers in the pop-up box that opens.
10. Use the Start adding fields menu to proceed to modify document and self sign them.
11. Click SAVE AND INVITE when accomplished.
12. Continue to fine-tune your eSignature workflow using advanced features.

It couldn't be easier to use the online signature capture feature. It's available on your mobile devices as well. Install the airSlate SignNow app for iOS or Android and run your customized eSignature workflows even when on the run. Forget printing and scanning, time-consuming filing, and expensive document shipping.

What is the online signature capture

Online signature capture refers to the process of collecting electronic signatures on documents through a digital platform. This method allows users to sign documents remotely, eliminating the need for physical presence or paper-based signatures. With online signature capture, businesses can streamline their workflows, reduce turnaround times, and enhance the overall efficiency of document management. The eSignature technology ensures that signatures are legally binding and secure, complying with regulations such as the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA).

How to use the online signature capture

Using online signature capture is straightforward. First, users upload the document that requires signatures to the platform. Once uploaded, they can specify where signatures are needed by placing signature fields within the document. Next, users can enter the email addresses of the signers, allowing them to receive notifications for signing. After the document is sent, signers can access it from any device, fill in any required information, and apply their electronic signatures. Once all parties have signed, the completed document is securely stored and can be easily shared or downloaded.

Steps to complete the online signature capture

To complete the online signature capture process, follow these steps:

1. Upload the document you need signed to the airSlate SignNow platform.
2. Drag and drop signature fields to indicate where signers should sign.
3. Add the email addresses of all required signers.
4. Send the document for signature.
5. Signers will receive an email notification with a link to the document.
6. Each signer can review, fill out any necessary fields, and eSign the document.
7. Once all signatures are collected, download or share the completed document as needed.

Legal use of the online signature capture

Online signature capture is legally recognized in the United States, provided it adheres to specific regulations. The ESIGN Act and UETA establish that electronic signatures hold the same legal weight as traditional handwritten signatures. To ensure compliance, it is essential to maintain a clear audit trail, which includes timestamps, IP addresses, and user authentication methods. This documentation can be crucial in validating the integrity of the signing process and addressing any potential disputes.

Security & Compliance Guidelines

Security is a top priority when using online signature capture. To protect sensitive information, platforms should implement robust encryption methods for data in transit and at rest. Additionally, user authentication measures, such as two-factor authentication, enhance security by ensuring that only authorized individuals can access and sign documents. Compliance with industry standards and regulations, including GDPR and HIPAA, is also vital for maintaining trust and safeguarding personal data during the eSignature process.

Documents You Can Sign

Online signature capture can be applied to a wide range of documents. Common examples include contracts, agreements, forms, and legal documents. Businesses often use this technology for employee onboarding paperwork, sales contracts, non-disclosure agreements, and more. The flexibility of online signature capture allows for efficient handling of various document types, making it an invaluable tool across different industries.

eSignature Use Cases by Role or Industry

Different roles and industries can benefit significantly from online signature capture. For instance, in real estate, agents can quickly obtain signatures on contracts and disclosures. In human resources, onboarding documents can be signed electronically, reducing delays. Legal professionals use eSignatures for contracts and agreements, while sales teams streamline the sales process with quick contract approvals. Overall, the versatility of online signature capture makes it suitable for any industry that requires document signing and management.