Learn How to Change Your Email Signature in Outlook Effortlessly

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - outlook how to change your email signature

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

Outlook How to Change Your Email Signature

Are you looking to update your email signature in your Outlook account? Follow these simple steps to customize your email signature and make it more professional.

Steps to Change Email Signature in Outlook:

  1. Launch the airSlate SignNow web page in your browser.
  2. Sign up for a free trial or log in.
  3. Upload a document you want to sign or send for signing.
  4. If you're going to reuse your document later, turn it into a template.
  5. Open your file and make edits: add fillable fields or insert information.
  6. Sign your document and add signature fields for the recipients.
  7. Click Continue to set up and send an eSignature invite.

airSlate SignNow empowers businesses to send and eSign documents with an easy-to-use, cost-effective solution. It offers a great ROI with a rich feature set for the budget spent, tailored for SMBs and Mid-Market. The platform provides transparent pricing with no hidden support fees and add-on costs, along with superior 24/7 support for all paid plans.

Experience the benefits of airSlate SignNow and streamline your document signing process today!

How it works

Upload a form or use a template
Create your legally-binding eSignature
Sign & save the document instantly

Rate your experience

4.6
1630 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the outlook how to change your email signature

The process of changing your email signature in Outlook involves updating the text and formatting that appears at the end of your emails. This signature can include your name, title, company name, contact information, and even a logo or image. A well-crafted email signature enhances your professional image and provides recipients with essential information about you. Understanding how to modify this signature is crucial for maintaining consistency in your communications.

Steps to complete the outlook how to change your email signature

To change your email signature in Outlook, follow these steps:

  1. Open Outlook and navigate to the "File" menu.
  2. Select "Options" from the sidebar.
  3. In the Options window, click on "Mail" and then "Signatures."
  4. In the Signatures and Stationery window, you can create a new signature or edit an existing one.
  5. Type your desired signature in the editing box. You can format the text and add images as needed.
  6. Assign the signature to your email account and specify when it should be used (e.g., for new emails or replies).
  7. Click "OK" to save your changes.

This process allows you to personalize your email signature efficiently, ensuring it reflects your current role and contact details.

How to use the outlook how to change your email signature

Once you have updated your email signature in Outlook, it will automatically append to your outgoing emails based on the settings you selected. You can also manually insert your signature into an email by selecting it from the "Insert" menu while composing a message. This flexibility allows you to maintain a professional appearance in all your communications, whether you are sending new messages or replying to existing threads.

Key elements of the outlook how to change your email signature

When creating or updating your email signature in Outlook, consider including the following key elements:

  • Name: Your full name for clear identification.
  • Title: Your job title to inform recipients of your role.
  • Company: The name of your organization to provide context.
  • Contact Information: Phone number and email address for easy communication.
  • Logo or Image: A professional logo can enhance brand recognition.
  • Social Media Links: Optional links to professional profiles, like LinkedIn.

Including these elements can help ensure your signature is informative and professional.

Legal use of the outlook how to change your email signature

Using an email signature in Outlook is generally legal and accepted in professional communication. However, it is important to ensure that the information included is accurate and does not misrepresent your position or organization. Additionally, if your signature contains any disclaimers or legal notices, make sure they comply with relevant regulations and are clearly stated to avoid any misunderstandings.

Security & Compliance Guidelines

When changing your email signature in Outlook, it is essential to adhere to security and compliance guidelines. Ensure that any images or logos used are secure and do not contain malware. Additionally, be cautious when including personal information, as this can pose privacy risks. Regularly review your signature to ensure it aligns with your organization’s policies and does not inadvertently disclose sensitive information.

be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to outlook how to change your email signature

how to change signature in outlook office 365
how to edit signature in outlook online
how to add signature in outlook 365
Outlook how to change your email signature on iphone
how to change signature in outlook windows 10
how to change signature in outlook app
outlook email signature
how to automatically add signature in outlook 365
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!