Enhance Your Workflow with airSlate SignNow's Default Outlook Signature Feature

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - outlook signature default

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

Outlook Signature Default

Setting up your default signature in Outlook is essential for professional communication. Follow the steps below to ensure that your emails always have the correct signature attached.

How to set up your default signature in Outlook:

  1. Launch Microsoft Outlook on your computer.
  2. Go to File > Options.
  3. Click on Mail in the left-hand menu.
  4. Under the Compose messages section, click on Signatures.
  5. Click on New and enter a name for your signature.
  6. In the Edit signature box, create your desired signature.
  7. Check the box for 'Set as default signature'.
  8. Click OK to save your changes.
  9. Your default signature is now set up and will automatically appear in new emails.

By following these simple steps, you can ensure that your emails have a professional touch with your default signature in Outlook. Take advantage of this feature to streamline your communication and leave a lasting impression on your recipients.

To learn more about customizing your signature or other Outlook features, visit the Microsoft support page.

How it works

Open up a PDF file in the editor
Draw your signature using your finger
Download, print, or email your form

Rate your experience

4.6
1631 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the outlook signature default

The outlook signature default is a pre-set signature that automatically appears at the bottom of your emails sent through Microsoft Outlook. This feature allows users to create a consistent and professional image in their email communications. The signature can include various elements, such as your name, job title, company name, contact information, and even a company logo or social media links. By establishing a default signature, you ensure that every email you send carries your branding and contact details, making it easier for recipients to connect with you.

How to use the outlook signature default

To use the outlook signature default effectively, you first need to create and set it up in your Outlook settings. This process generally involves navigating to the 'Signatures' section within the 'Options' menu. Here, you can create a new signature, customize its appearance, and designate it as your default signature for new emails and replies. Once set, every email you compose will automatically include your chosen signature, streamlining your communication process and enhancing your professionalism.

Steps to complete the outlook signature default

Completing the outlook signature default involves several straightforward steps:

  • Open Microsoft Outlook and go to 'File' in the top menu.
  • Select 'Options' and then click on 'Mail'.
  • Find and click on the 'Signatures' button.
  • In the 'Signatures and Stationery' window, click 'New' to create a new signature.
  • Enter your desired signature text and format it as needed.
  • Set this signature as the default for new messages and replies/forwards.
  • Save your changes and exit the settings.

Following these steps ensures that your emails carry your professional signature automatically, saving you time and effort.

Key elements of the outlook signature default

When creating an effective outlook signature default, consider including the following key elements:

  • Name: Your full name for personal identification.
  • Job Title: Your position within the company to establish authority.
  • Company Name: The name of your organization for brand recognition.
  • Contact Information: Phone number and email address for easy communication.
  • Website URL: A link to your company’s website for additional information.
  • Social Media Links: Links to professional social media profiles to enhance networking opportunities.

Including these elements in your signature can help recipients connect with you more easily and provide a professional appearance.

Legal use of the outlook signature default

The legal use of the outlook signature default is important for maintaining professionalism and compliance in business communications. While an email signature itself does not carry legal weight, it can serve as a form of identification in correspondence. It is advisable to ensure that all information included in your signature is accurate and up to date. Additionally, be mindful of including disclaimers or confidentiality notices if your communications involve sensitive information. This practice can help protect both you and your organization legally.

Security & Compliance Guidelines

When using the outlook signature default, it is essential to adhere to security and compliance guidelines to protect your information and that of your recipients. Here are some best practices:

  • Regularly update your signature to reflect any changes in your contact information or job title.
  • Avoid including personal information that could compromise your security.
  • Consider adding a confidentiality notice if your emails contain sensitive information.
  • Ensure that any graphics or logos included in your signature are secure and do not link to external sites that may pose security risks.

By following these guidelines, you can maintain a secure and compliant email communication strategy.

be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to outlook signature default

how to add signature in outlook 365
how to automatically add signature in outlook 365
how to change signature in outlook office 365
outlook 365 signature
Outlook signature default 365
outlook signature template
how to create email signature in outlook
how to add signature in outlook 2016
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!