Signature Automation

Quick guide on how to use signature automation feature

Is your organization ready to cut inefficiencies by three-quarters or more? With airSlate SignNow eSignature, weeks of contract negotiation become days, and hours of signature collecting turn into a few minutes. You won't need to learn everything from the ground up due to the intuitive interface and step-by-step instructions.

Complete the following steps listed below to use the digital signature automation functionality in a matter of minutes:

1. Open your web browser and access signnow.com.
2. Join for a free trial or log in with your electronic mail or Google/Facebook credentials.
3. Select User Avatar -> My Account at the top-right corner of the webpage.
4. Modify your User Profile with your personal information and altering configurations.
5. Make and manage your Default Signature(s).
6. Get back to the dashboard webpage.
7. Hover over the Upload and Create button and select the appropriate option.
8. Click on the Prepare and Send key next to the document's title.
9. Type the email address and name of all signers in the pop-up screen that opens.
10. Make use of the Start adding fields menu to proceed to edit file and self sign them.
11. Click on SAVE AND INVITE when accomplished.
12. Continue to fine-tune your eSignature workflow employing extra features.

It can't get any easier to use the automated signing processes feature. It's available on your mobile devices as well. Install the airSlate SignNow application for iOS or Android and manage your custom eSignature workflows even while on the run. Put away printing and scanning, labor-intensive submitting, and costly document shipping.

What is signature automation

Signature automation refers to the process of electronically managing the signing of documents through automated systems. This technology enables users to create, send, and receive documents that require signatures without the need for physical paperwork. By utilizing digital signature automation, businesses can streamline their workflows, reduce turnaround times, and enhance the overall efficiency of document management. This process is particularly beneficial in environments where multiple signatures are needed, allowing for easy tracking and management of the signing process.

How to use signature automation

To effectively use signature automation, start by selecting the document you need to send for signature. Upload the document to the airSlate SignNow platform, where you can easily add fields for signatures, dates, and other required information. Once the document is prepared, specify the recipients who need to sign. You can send the document via email directly from the platform. Recipients will receive a notification prompting them to review and eSign the document. After all parties have signed, the completed document is securely stored and can be accessed at any time.

Steps to complete the signature automation

Completing the signature automation process involves several straightforward steps:

1. Log in to your airSlate SignNow account.
2. Upload the document that requires signatures.
3. Add signature fields and any other necessary information, such as dates or initials.
4. Enter the email addresses of the individuals who need to sign the document.
5. Send the document for signature.
6. Monitor the signing process through the platform to ensure all parties have signed.
7. Once signed, download or store the completed document securely.

Legal use of signature automation

In the United States, electronic signatures are legally recognized under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that eSignatures hold the same legal weight as handwritten signatures, provided that both parties consent to use electronic means for signing. Businesses utilizing signature automation must ensure compliance with these regulations to maintain the validity of their documents. It is also essential to implement security measures to protect the integrity and confidentiality of the signed documents.

Security & Compliance Guidelines

When using signature automation, it is crucial to adhere to security and compliance guidelines to protect sensitive information. Ensure that the platform you use, like airSlate SignNow, employs robust encryption protocols to safeguard data during transmission and storage. Additionally, implement user authentication measures to verify the identity of signers. Regularly audit your electronic signature processes to ensure compliance with legal standards and industry regulations. Keeping up with updates in eSignature laws will help maintain the integrity of your automated signing processes.

Documents You Can Sign

Signature automation can be applied to a wide variety of documents, including:

• Contracts and agreements
• Invoices and purchase orders
• HR documents such as offer letters and employee contracts
• Legal forms and compliance documents
• Tax forms and financial statements
• Consent forms and waivers

This versatility makes signature automation an invaluable tool for businesses across various industries, enhancing efficiency and reducing the need for physical paperwork.

Sending & Signing Methods (Web / Mobile / App)

airSlate SignNow offers multiple methods for sending and signing documents, ensuring flexibility for users. Documents can be sent for signature via the web platform, mobile app, or desktop application. Users can upload documents directly from their devices or cloud storage services. Recipients can sign documents using any device, whether it be a computer, tablet, or smartphone, making the process accessible and convenient. The platform notifies users when documents are ready for review and signature, streamlining the entire workflow.