Update Email Signature on Outlook with airSlate SignNow

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - update email signature on outlook

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

Update Email Signature on Outlook

Are you looking to update your email signature on Outlook? Follow the step-by-step guide below to easily make the necessary changes.

User Flow:

  1. Launch the airSlate SignNow web page in your browser.
  2. Sign up for a free trial or log in.
  3. Upload a document you want to sign or send for signing.
  4. If you're going to reuse your document later, turn it into a template.
  5. Open your file and make edits: add fillable fields or insert information.
  6. Sign your document and add signature fields for the recipients.
  7. Click Continue to set up and send an eSignature invite.

airSlate SignNow empowers businesses to send and eSign documents with an easy-to-use, cost-effective solution. It offers great ROI with a rich feature set, is easy to use and scale, tailored for SMBs and Mid-Market, has transparent pricing with no hidden fees, and provides superior 24/7 support for all paid plans.

Experience the benefits of airSlate SignNow today and streamline your document signing process!

How it works

Upload a form or use a template
Create your legally-binding eSignature
Sign & save the document instantly

Rate your experience

4.6
1635 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the update email signature on outlook

The update email signature on Outlook refers to the process of modifying or creating a personalized email signature that automatically appears at the end of your emails. This signature can include your name, job title, company name, contact information, and any other relevant details you wish to share. In a professional context, having a well-crafted email signature enhances your communication and reinforces your brand identity. It is essential for maintaining a consistent and professional appearance in all your email correspondence.

Steps to complete the update email signature on outlook

Updating your email signature in Outlook can be done in a few straightforward steps:

  1. Open Outlook and click on the "File" tab in the upper left corner.
  2. Select "Options" from the menu that appears.
  3. In the Outlook Options window, click on "Mail," then select "Signatures."
  4. In the Signatures and Stationery dialog box, you can create a new signature or edit an existing one.
  5. Type your desired signature in the text box, and format it using the available tools.
  6. Set the default signature for new messages and replies/forwards if desired.
  7. Click "OK" to save your changes and close the dialog box.

Once completed, your updated signature will automatically appear in your outgoing emails, ensuring consistent communication.

Key elements of the update email signature on outlook

When creating or updating your email signature in Outlook, consider including the following key elements:

  • Name: Your full name should be prominently displayed.
  • Job Title: Include your current position to clarify your role.
  • Company Name: This reinforces your professional affiliation.
  • Contact Information: Provide your phone number and email address for easy communication.
  • Website URL: If applicable, link to your company’s website.
  • Social Media Links: Consider adding links to professional social media profiles.

These elements contribute to a comprehensive and professional email signature that enhances your communication.

Legal use of the update email signature on outlook

In the United States, the use of email signatures is generally legal and accepted in business communications. However, it is important to ensure that the information included in your signature is accurate and does not misrepresent your identity or affiliation. Additionally, if your email signature includes disclaimers or confidentiality notices, ensure that they comply with relevant laws and regulations. Properly formatted email signatures can serve as a legal representation of your communication, so maintaining professionalism is essential.

Security & Compliance Guidelines

When updating your email signature in Outlook, it is vital to adhere to security and compliance guidelines. Ensure that your signature does not contain sensitive personal information that could be exploited. Use secure methods to share your email, and be cautious about including links to external sites, as they may pose security risks. Additionally, be aware of your organization's policies regarding email signatures, as they may have specific requirements or restrictions to maintain compliance with industry standards.

Sending & Signing Methods (Web / Mobile / App)

When using Outlook, you can send emails with your updated signature from various platforms, including web, mobile, and desktop applications. Each method allows you to maintain a consistent professional appearance. On the web, simply log into your Outlook account and compose your email. On mobile devices, ensure your app is updated to access the latest features. Regardless of the platform, your email signature will automatically populate in your messages, streamlining your communication process.

be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to update email signature on outlook

update signature in outlook 365
outlook email signature
how to automatically add signature in outlook
outlook signature template
how to change signature in outlook mac
how to automatically add signature in outlook 365
outlook 365 signature
how to add signature in outlook 2016
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!