What is a Pre-Filled Text Field?

Pre-filled Text Fields allow users to import data from external sources, such as spreadsheets, into their documents. Pre-filled Text Fields work in conjunction with the Bulk Invite and Invite Link features. The Bulk Invite feature lets you send copies of a document to multiple recipients and automatically fill in their information using a CSV file. When using Pre-filled Text Fields in a document shared via a signing link, the required values must be included in the invite's URL.

What is a fillable field?

Fillable fields are interactive boxes you can add to your documents, allowing signers to input their information. airSlate SignNow provides a variety of field types, including text fields, signature fields, date/time fields, calculated fields, initials fields, checkbox fields, radio button groups, dropdown fields, and attachment request fields. To add fields to your document, select the desired type from the left-hand toolbar in the editor and place it on the document.

How do I add fillable fields to a document?

In the airSlate SignNow editor, select an item from the Tools section in the left-hand sidebar and click where you want the field to appear in the document. Adjust its size and position as needed, then click OK . Remember to save your changes by clicking Save and Close after editing.

How do I invite signers?

Upload a document to airSlate SignNow and open it in the editor. Select Signature Field in the left-hand sidebar and click anywhere on the document to place a signature field. Then, click Invite to Sign in the top right corner of the screen, enter the recipient’s email address, and hit Send Invite .

How many signers can I add when sending a document with airSlate SignNow?

Add as many signers as needed. Consider using Bulk Invite to expedite the process of sending documents to multiple people at once.

How do I send signing invites in bulk?

To use the Bulk Invite feature, start by creating a document template. Next, click the More button next to the template's name and select Bulk Invite from the dropdown menu. Upload a CSV file that contains a column with your recipients’ email addresses, then click Send Invite . Each recipient will receive a copy of your document for signing.

What is an eSignature invite link?

With airSlate SignNow, you can easily create an invite link for any document or template. This short link can be shared with anyone to collect data and signatures. Users who follow the link receive their own copy of the document that can be eSigned. Once completed, the signed documents will automatically appear in your Documents folder.

How do I create an invite link?

Select any document or template uploaded to your airSlate SignNow account and click Create Invite Link next to its name. An invite link will appear in a new dialog box. Copy the URL and share it with as many people as you need.

Electronic Signature
Features
Fillable fields
Add Pre-Filled Text Fields

Populate Documents Quickly Using Pre-Filled Text Fields

Automatically pre-fill document copies when sending bulk signature invites from a single template or sharing invite links with your signatories.

See how it works!Click here to sign a sample doc

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How to instantly pre-fill batches of documents with Pre-Filled Text Fields

Save time and minimize data entry errors when sending bulk signature invites by automatically importing data from a CSV file into a template’s fillable fields. You can also pre-populate fields by adding specific parameters to an invite link.

Add Pre-Filled Text Fields to a template

Create a template and open it in the editor. In the upper toolbar, select Pre-Filled Text Fields and place them anywhere in the document.

Create a CSV file

Prepare a CSV file from which to export data. Ensure it contains a column with your signers’ email addresses and another column with the information you want to export (e.g., “Employee Name”).

Label Pre-Filled Text Fields correctly

Enter a field label in the right-hand sidebar, which appears once you select any Pre-Filled Text Field. Ensure that your label matches the corresponding column name in your CSV file. Then, save and close your template.

Prepare a bulk signature invite

Return to the Templates folder, click More next to your template, and select Bulk Invite from the dropdown.

Upload your CSV

In the Bulk Invite popup, upload your CSV file and map columns to the respective Pre-Filled Text Fields, which are recognizable by their labels. When finished, click Done.

Send documents for signature

airSlate SignNow will extract data from your CSV and match it with the Pre-Filled Text Fields in your template. Once you click Send Invites, your signatories will receive pre-populated copies of the document.

Use Pre-Filled Text Fields when sharing invite links

To auto-fill documents via an invite link, you need to modify the URL by including specific pre-fill values. Start by creating a template and adding Pre-Filled Text Fields, then generate an invite link.

Get your invite link

Copy the link from the popup and paste it into any text editor or your internet browser’s URL bar.

Embed pre-fill values in an invite link

Edit the invite’s URL using the logic described below:

Insert a question mark (?) at the end of the URL to enter additional parameters: https://signnow.com/s/pDe06pMX?
Type a Pre-Filled Field’s name and the equals sign (=) followed by the data you’d like to fill: Title=CEO
To add a space, insert (%20): John%20Smith
Separate each value with the ampersand symbol (&): Name=John%20Smith&Title=CEO

Once all is set, share the link with the signatory. The values in the URL will automatically populate the corresponding Pre-Filled Text Fields.

See airSlate SignNow eSignatures in action

Build online fillable forms, create secure and intuitive eSignature workflows on any device, and track document status in real-time—all within a single solution.

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Take paperwork routines off your plate with airSlate SignNow

Upload documents and send them for eSignature quickly and without hassle. Ensure the legal validity of signed documents and keep them in a secure cloud storage accessible from anywhere.

Turn your static documents into interactive fillable forms. Drag and drop various types of fillable fields on a document and share it with your clients or employees to collect data and signatures fast.

Save a draft agreement as a template and reuse it as many times as you need—no need to re-upload the document. You can quickly customize templates for every recipient and send documents in seconds.

Use Pre-Filled Text Fields to save time customizing templates before sending them in batches to multiple recipients. Eliminate manual data entry while reducing document errors.

Add multiple signatories and send a document to be signed in any order. With real-time document tracking and instant notifications, you can monitor the signing process with ease.

Manage eSignatures without leaving your favorite CRMs, ERPs, cloud storage services, and productivity apps. Integrate airSlate SignNow with Google Workspace, Salesforce, Microsoft Teams, and more.

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airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

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Enterprise Client Partner at Yelp

airSlate SignNow has made life easier for me. It has been huge to have the ability to sign contracts on-the-go! It is now less stressful to get things done efficiently and promptly.

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This software has added to our business value. I have got rid of the repetitive tasks. I am capable of creating the mobile native web forms. Now I can easily make payment contracts through a fair channel and their management is very easy.

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airSlate SignNow solutions for better efficiency

Keep contracts protected

Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to pre-filled text fields.

Stay mobile while eSigning

Install the airSlate SignNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and pre-filled text fields later when your internet connection is restored.

Integrate eSignatures into your business apps

Incorporate airSlate SignNow into your business applications to quickly pre-filled text fields without switching between windows and tabs. Benefit from airSlate SignNow integrations to save time and effort while eSigning forms in just a few clicks.

Generate fillable forms with pre-filled text fields

Update any document with fillable fields, make them required or optional, or add conditions for them to appear. Make sure signers complete your form correctly by assigning roles to fields.

Close deals and get paid promptly

Collect documents from clients and partners in minutes instead of weeks. Ask your signers to pre-filled text fields and include a charge request field to your sample to automatically collect payments during the contract signing.

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Your step-by-step guide — add smart fields to your template

Access helpful tips and quick steps covering a variety of airSlate SignNow’s most popular features.

The critical advantage of airSlate SignNow is a uniform way to securely store data for executing eSignature workflows. Add radio buttons to your document for eSignature, give an invite hyperlink to your partners, vendors or teammates. Our innovative service simplifies the analytical and audit phases. Strengthen your relationship between partners and clients by providing a customer-orientated signing experience.

How you can add radio buttons to your document for eSignature with airSlate SignNow:

Create your profile for free or log in if you already have one.
Sign in through your airSlate SignNow account to avoid creating a new password.
Import the file from your mobile or desktop device.
Upload the necessary file from the cloud. Our web-based solution works with the most popular providers; Google Drive, OneDrive, DropBox.
Make alterations to your form with our innovative but straightforward PDF Editor.
Enter textual content, place pictures, leave your annotations or remarks, etc.
Set up a diverse range of fillable fields; text, date, calculated or dropdown, and much more.
Arrange and put in place the attachment request.
Insert the Signature Field to allow yourself and others to eSign the document.
Finish editing with the Save and Close button and proceed to add radio buttons to your document for eSignature.

airSlate SignNow is the best decision for automating signature workflows. Add radio buttons to your document for eSignature. Interact externally and internally with suppliers and consumers. Try it now!

How it works

Open & edit your documents online

Create legally-binding eSignatures

Store and share documents securely

Connect airSlate SignNow to your apps

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Data accuracy, security, and compliance

airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific regulations

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See exceptional results Populate documents quickly using Pre-Filled Text Fields

Get signatures on any document, manage contracts centrally and collaborate with customers, employees, and partners more efficiently.

How to complete and eSign a PDF online

Check out the quickest method to add smart fields to your template. Steer clear of paper-based workflows and manage PDF files right from airSlate SignNow. Edit and send your documents from the business office or seamlessly while on the go. No installation or additional software necessary. All functions can be found online, just go to signnow.com and configure your own eSignature process.

A brief manual on how to add smart fields to your template in minutes

Make an airSlate SignNow profile (in the event you haven't registered yet) or sign in with your Google or Facebook.
Just click Upload and select one of your PDF files.
Use the My Signature tool to generate your signature.
Modify the sample into a dynamic PDF with fillable fields.
Submit your contract and click on Done.

As soon as finished, send an invite to sign to numerous users. Receive an enforceable contract quickly making use of any device. Discover more tools for producing significant PDFs; add more fillable fields add smart fields to your template and collaborate in groups. The eSignature solution gives a protected workflow and functions according to SOC 2 Type II Certification. Ensure that your records are guarded so no one can take them.

How to eSign a PDF in Google Chrome

Are you looking for a solution to add smart fields to your template straight from Chrome? The airSlate SignNow extension for Google is here now to help you. Find a PDF file and right from the web browser effortlessly open it in the editor. Insert fillable fields for text and signature. Sign the PDF template and share it securely in accordance with GDPR, SOC 2 Type II Certification and more.

Employing this brief how-to guide under, broaden your eSignature process into Google and add smart fields to your template:

Go to the Chrome web store and find the airSlate SignNow extension.
Click on Add to Chrome.
Log in to the profile or create a new one.
Add a document and then click Open in airSlate SignNow.
Alter the document.
eSign the PDF file making use of the My Signature feature.
Just click Done to confirm the edits.
Bring other individuals to sign by clicking on Invite to Sign and choosing their emails/names.

Create a signature that's built in to your processes to add smart fields to your template and have PDFs eSigned within minutes. Say goodbye to the piles of paper reports sitting on your desk and begin saving money and time for extra essential activities. Picking out the airSlate SignNow Google extension is a great handy decision with plenty of benefits.

How to eSign an attachment in Gmail

If you're like most, you're used to downloading the email attachments you get, printing them out then putting your signature on them, isn't it? Okay, we certainly have fantastic news to suit your needs. Putting your signature on PDFs in your email just got easier. The airSlate SignNow add-on for Gmail lets you add smart fields to your template without leaving your inbox. Do all you need; add more fillable fields and share signing requests in a couple of clicks.

How you can add smart fields to your template in Gmail:

Choose airSlate SignNow for Gmail within the from the G Suite Marketplace and then click Install.
Sign in to the airSlate SignNow account or create a new one.
Open up your inbox with the PDF you should sign.
Click on Upload if you want to save the document to the airSlate SignNow profile.
Just click Open document to open up the editor.
eSign the PDF file taking advantage of My Signature.
Share a signing request for the other customers using the Send to Sign button.
Put in their email and tap OK.

As a result, all members will receive notifications telling them to sign the PDF. No reason to download the attachment time and time again, just add smart fields to your template in clicks. This add-one is suitable for those who choose concentrating on more essential aims instead of burning up time for practically nothing. Improve your day-to-day routine with the award-winning eSignature platform.

How to sign a PDF on the go without an mobile app

For most products, getting deals done on the go means installing the mobile app on your phone. We're very happy to say at airSlate SignNow we've created singing on the go faster and simpler by eliminating the need for a mobile app. To eSign, open up your browser (any mobile browser) and get direct access to airSlate SignNow and all of its powerful eSignature features. Change docs, add smart fields to your template and a lot more. No set up or additional software necessary. Close up your offer from anywhere.

Have a look at our step-by-step instructions that teach you the best way to add smart fields to your template.

Start your browser and visit signnow.com.
Sign in or register a new profile.
Add or open the PDF you wish to change.
Put fillable fields for textual content, eSignature and date/time.
Draw, type or upload your signature.
Click Save and Close.
Click Invite to Sign and put in a recipient's electronic address if you need others to sign the PDF file.

Close deals with smartphone is no different than with a laptop: build a reusable template, add smart fields to your template and manage the flow as you would generally. In several clicks, get an enforceable commitment that you can download to the device and send to customers. However, if you truly want an application, download the airSlate SignNow mobile app. It's secure, fast and has an excellent layout. Experience effortless eSignature workflows from your workplace, in a taxi or on a plane.

How to sign a PDF file having an iPad

iOS is definitely a well-known operating system loaded with native instruments. It enables you to sign and change PDFs using Preview without any additional software program. However, as great as Apple's solution is, it doesn't offer any automation. Boost your iPhone's functionality by benefiting from the airSlate SignNow app. Make use of your iPhone or iPad to add smart fields to your template and much more. Introduce eSignature automation for your mobile processes.

Signing with an iPhone has never ever been simpler:

Select the airSlate SignNow application from the AppStore and set it up.
Make a new profile or log in with your Facebook or Google.
Click on Plus and upload the PDF you would like to eSign.
Tap on the PDF file where you would like to place your signature.
Try out other functions: put fillable fields or add smart fields to your template.
Utilize the Save option to make the adjustments.
Send your documents through mail or using a singing link.

Make a professional-looking PDFs straight from your airSlate SignNow application. Get the most from your efforts and job from just about anywhere; in your own home, the workplace, on a bus or plane, and even at the beach. Handle a complete PDf file process seamlessly: build reusable templates, add smart fields to your template and work on PDFs with business partners. Turn your device into a effective business tool for closing offers.

How to eSign a PDF taking advantage of an Android

For Android users to deal with PDF files from their mobile, they should install extra software program. The Play Market is huge and plump with alternatives, so finding an excellent software isn't too difficult when you have time and energy to read through hundreds of software. To save your time as well as protect against aggravation, we propose airSlate SignNow for Android. Store and modify PDFs, create signing roles, and also add smart fields to your template.

The 9 simple actions to amplifying your smartphone workflow:

Open the app.
Log in using your Facebook or Google profiles or create a new if you haven't signed up yet.
Click on + to add a new document taking advantage of your camera, internal or cloud storages.
Tap anywhere in your PDF file and put your eSignature.
Just click OK to agree and sign.
Experience a lot more modifying features; add more graphics, add smart fields to your template, make a reusable template, etc.
Simply click Save to make modifications as soon as you finish.
Download the PDF or send out it using email.
Take advantage of the Invite to sign tool if you wish to set & send a signing order to users.

Turn the mundane and monotonous work into easy and smooth with the airSlate SignNow application for Android. Sign and send documents for signature from just about anywhere you're connected to the internet. Create good-looking PDFs and add smart fields to your template with just a few clicks. Come up with a faultless eSignature process with only your smartphone and improve your overall productiveness.

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FAQs

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What active users are saying — add smart fields to your template

Get access to airSlate SignNow’s reviews, our customers’ advice, and their stories. Hear from real users and what they say about features for generating and signing docs.

Very intuitive and easy to navigate.

5

Leia B

What do you like best?

I like how I can take any document and upload to the Signnow platform. It's easy to add in customizable elements on our documents for clients to fill in. Clients love how they can log back in to review the document without having to sign immediately, I like how SIgnnow keeps me informed of the history of the document - who has viewed it, when they view it, their last login, etc. I also like how I am sent a copy of the document once all elements have been completed.

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Inexpensive and robust small business tool for signing documents electronically

5

Sean B

What do you like best?

I love the kiosk mode which includes the ability to create and use templated forms. Cloud sync so that we can download the contracts onto a desktop.

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Great Product!

5

Brendan P

What do you like best?

airSlate SignNow is very easy to use. Not only do I use it to sign all my documents, I even use it as a PDF editor as well.

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Frequently asked questions

Learn everything you need to know to use airSlate SignNow eSignatures like a pro.

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How do you generate a document and apply an electronic signature to it?

The easiest way is to use airSlate SignNow. The platform allows you to upload a document and apply your eSignature to it in just a couple of clicks. Select the My Signature element from the left-hand toolbar and drag and drop where you want/need it. Confirm its placement by clicking OK. Once it’s placed, create a unique eSignature by drawing one, typing your full name, or uploading a picture of your handwritten one. You can also send a sample for signing to recipients and have the ability to apply more than just your legally-binding electronic signature.

How do I add an electronic signature to a Word document?

You can add electronic signatures to a Word document using the Drawing tool. According to US law, every eSignature you add in Word is recognized as an official electronic signature. Still, this method won't be suitable for many industries that include sensitive data or complex signature workflows. To keep your documents secure and avoid possible problems, consider uploading a Word document for signing to airSlate SignNow and use its tools for a much more secure and trustworthy signing experience.

How do I sign a PDF online?

Utilizing airSlate SignNow, you can eSign any document online, including PDFs. Create your account and get access to a dozen useful features. Once you've uploaded a PDF to the platform, you’re able to sign the file, insert personal data, add fillable fields, and send the document for signing to recipients. All you need to have is a stable internet connection.

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The ins and outs of eSignature

Find everything you need to know about electronic signatures. We’ve collected all the best tips and step-by-step instructions for working with eSignatures in a single place.