E Invoice Bill Format for Administration Designed to Streamline Your Processes

E invoice bill format for Administration

good morning today is 19th of 26 of April the half time fly yes so um today we're going to cover e invoicing part two um um basically we will talk about two issues two main issues one is Consolidated e invoice second is sales build e invoice yes okay with me it's missim um she is our customer relationship managers she will be I'll be with moderator she will be take take the lead to explain all these soal technical matters okay without due delay let's start missim um I know there's there's everyone is talking about e invoicing but within e invoice there's to main categories which is I think the basic one which we did weeks ago in part one basically covered the basics okay now it's mve to a um secondary secondary or intermediate level whereby you will talk about Consolidated e invoice also we talk about sales invoice let's start off with Consolidated e invoice what is it uh actually uh the consolidation uh e invoice for from the word consolidate we understand is a combinations of the business transaction in the invoice where at the point of sales at I mean at the time of Point of Sales where the buyer do not uh require for the E invoice so this H usually happens to business to Consumer B to C uh where the end consumer may not require the E invoice as the proof of expenses for the businesses so I can take for example is the Hawker store uh who run the business where you as a individual person go and tap go and buy the food you do not require for the E invoice I think let me recap a bit of the part one of e invoice and invoice basically is affect everybody every taxpayer in Malaysia as long as you are doing business okay of course just now what M had mentioned is a basically um um B to C basically is rather than B2 b or something like that B to C is be business to Consumer whereby consumer is not doing business like you and me going tap about food thing like that in h centers okay when when when should Consolidated e invoice be issued uh the supplier needs to consolate uh all the transaction on a monthly basis uh and then it's required uh to submit to uh validation to lhdn within the seven calendars day after the month end okay this is aset 26th of April 2024 okay um this is based on the current rulings okay I don't know I don't know what you're going to be changed stay tuned keep update on um from government uh announcement okay so um when what is the dayline you have mentioned 7 days after the each month and each year each cender month okay um step by step okay for the step by step uh I generally uh categorize it into four steps number one uh is at the point of sales the supplier need to ask the buyer do you need the E invoice Then followed by if the supplier uh uh the buyer do not need the E invoice the supplier can just issue a normal receipt to the buyer and then uh within the SE uh 7even days after the month end the supplier need to retrieve all the transactions during the month consolidate it and issue the E invoice consolidate in invoice and upload to the system for verification as this step by step uh there's a slightly difference uh in part one where we mentioned there's a the there's a rejections can be done and uh you have to share the invoice with the buyer so under uh consolidated invoice I uh point out there's a different which uh in this situation there's no rejection of the E invoice and also there's no sharing of the invoices to the buyer I see I see I see so basically it's like you comp everything correct okay in basa we call it KBOO that's why in English we call it consolate the main reason is because your buyer is consumers consumer and no running business uh not in the business okay so um we know I think there's a many fields requires in a normal e invoice yes okay um in part one please go back to part one if you're not clear about um the E invoice okay so what data field are required upon Insurance of the Consolidated invoice M from here I I'll just point out the important uh data fields that require because uh initially we mentioned there's a buyer's name required but since this one is a Consolidated e invoice basically it's it's a public it's a general so you there's a uh standard for you to put in as a general public under the buyer's name m then followed by the team number Tex identification number so uh IB also set a standard code which is uh e then z0 a lot ending weight two digit 10 so basically this will cover the general public rather than in the in the normal typical invoice each taxpayers is required to produce the numbers the number and the name okay M and then uh the description part because this one is a Consolidated e invoice they given you two options of method one is the summary of each receip uh the second alternative is list out the receipt presented in the line in line with the item I see I see any others no basically this is the uh main difference compared to the standard one so I think recap basically every time at the point of sales business taxpayers requireed to ask you and me do you require e invoice yes I think this is very tedious right especially to for haer Yeah so basically sometimes I think for business owners sometime they also have events business event company events marketing events right not all the food uh was um going to buy from uh event organizer sometime we also buy food from okay so let's say let's say this time around we have a birthday birthday celebrations monly birthday we also say please issue us a tax invoice we don't want we don't receive we need e invoice invoice I think there's a lot of who AR for tax payers I think as I say in the part one I think um computerization automation is the most important thing to implement e invoice H okay next um what kind of industry is allowed to issue e invoice uh oh I mean e invoice I sorry uh the business industry which not allow to uh issue e invoice which is ex is there's a seven industry so basically there only seven seven industry designated industry can allow for Consolidated e invoice okay come not a lot okay not a lot sorry not a lot for E invoice so uh industry number one is uh automative followed by uh industry number two is Aviation which is the flight uh Then followed by luxury good goods and jewelries uh Construction Construction company and then those uh uh wholesaler or retailer of uh construction materials uh licens uh betting and gaming Industries and follow the last one is the payment to agents uh dealer and distributor yes so this seven industry is not allowed to uh issue Consolidated e invoice meaning they have to issue the E invoice the St invoice okay so [Music] um so I think complication com in okay if a B to C buyers initially don't want invoice at the point of sales you say say I just want a normal invoice um subsequently roai okay the consumer says I want a e invoice can this be done uh yes it can be done uh the seller actually able to switch the receipt that at the point of sales that they issue to the E invoice provided provided with one uh specific uh condition where the buyer come back to request for the E invoice within the same month before the submission huh is tough really I think you still have to entertain this kind of Roy CH issues you want or you don't want and end up you want and then we have to reissue the invoice like that okay so with this more or less we cover the consolat E invoice I think we shall move to a second point is self build invoice okay what is it what is it um from the word self bu means you build to yourself okay and who means the buyer required to uh issue e invoice to himself uh under some certain circumstance unavoidable circumstances uh I give a very clear example is that when you purchase uh some Goods with your foreign supplier where your foreign supplier not necessary to Eon accommodate with Malaysia's uh rules regulation on the E invoice so this is one of the obvious example where you where the buyer required to self build himself meaning issue the invoice to himself I think let me recap I think basically in the typical scenario is normally e invoice is issued by suppliers okay self build meaning come from buyers okay one of the uni circumstances is foreign sellers okay you don't ask Singaporean to issue you a invoice okay I don't think they will buy our rules rules they will say look at all you B okay so basically ends up we have to self build our self build C okay any anything you want to elaborate more uh yeah of course the second round is I have to let you know the types of transaction that require self build so uh seven type is first one is the payment to the agent dealer and uh distribut followed by the second one is the as I mentioned just now the example uh uh purchase from uh foreign supplier then uh another one is the profit distribution for companies who pay out dividend uh e-commerce also is one of the type then uh pay out of all the batting and gaming winners uh then uh last two is a purchase from individuals not carrying out business uh for for example uh let's say I collect stems as a hobby uh and then the last one recently announced is the interest payment so basically there's a seven type of um category of transactions is required to issue a self build invoice okay I think we are clear about this okay how do you issue the Practical one how do you issue the operational how do you issue yeah uh as a BU as mentioned just now buyer have to build s so buyer to issue the self Bill invoice where the supplier don't take the role so uh the supplier no longer require to issue the E invoice Then followed by the step two is the buyer after issue the self Bill have to submit the E invoice to inent revenue board for validation then uh after IRB the last step is when IB validate the invoice uh the buyer able to use this is e invoice as a proof of uh expenses for the tax purpose I think basically it the same it will be the same of the typical invoice instead of issue from supplier it will issue from buyers they will go through the same process okay so um same um data FS I think um what data field requires um on selfes bu invoice because under self build invoice you may encounter a situation where the uh supplier may only provide you either the IC or registration number or TIN number either one so uh for the first scenario where the suppliers only provide the team number so uh the field that uh affected is uh the te you have to fill in ing to the numbers that they given and then for the IC and registration number you just need to fill 0000 0 okay then let me recap the team number is specific one yes from the supplier te numbers okay then under scenario two uh where the supplier only provide the IC okay uh or the uh registration number or the passport number so the team number there's a general code delicated uh for Malaysian you have to fill in E1 E a0000 ending with last two digit 10 and then if the supplier is the foreign supplier you is the same e i 00 0 with the ending last two digit is three 0 so basically um there's two type okay team numbers one is local one is foreign right to say yes okay so other than that is a quite a normal right correct correct so um I think more or less we have covered the basic um Consolidated invoice and self build invoice this is a basic of course sta with uh have more e invoice um sharing session coming out in coming days or in coming months okay so um we came in touch thank you Miss Li thank you Mr Co thank you everybody thank you thank you