Discover the Best Proforma Invoice Format for Accounting

Proforma invoice format for Accounting

hello and welcome back in this session you'll learn about pro forma invoices a pro forma invoice is a way of asking for money or making a payment demand without affecting your company accounts as you saw in the previous tutorial when you created an invoice it affected our profit and loss report as you can see here now the issue is if you've not yet received the funds or you don't end up receiving the funds you'll still be liable for any v80 or corporation tax that's accrued and likewise if you look at the transfer report to see what agency fees you need to transfer from your clients account to your business operating account it's going to give you false readings because you've applied charges but you've not yet received the funds so this is where pro forma invoices come in the best practice if someone owes you money is to first raise a pro forma invoice once you've received the funds you then give an invoice on receipt what this means is that when you're looking at the profit and loss or your transfer report it's reflecting real funds that have hit your account and not just payment demands that you're waiting money for as you can see here it looks similar to an invoice okay let's go to Litton's and into a client's account and I'll show you the step-by-step workflow of using a pro forma invoice [Music] step one is to create the pro forma invoice [Music] step2 once you've received the funds go to accounts pro forma invoices and then click the green tick on the right to mark the pro forma invoice as paid now let me explain what actions are going to be taken once we have submitted this form so number one we're marking a pro forma invoice as paid we'll then take a payment from the bank the system will then automatically create an invoice and send it to the print queue if you were to do this manually you would need to have gone to the right mark the pro forma invoices paid you would then have created an invoice and then taken a payment so this one screen gives you all those options if we now go to the landlords accounts we can see that the invoice is being created so that was the invoice now let's go into the main account we can see down here that a debit had been applied when we created the invoice and the credit has been applied when we received the funds are you when we took the payment now if we go to pro forma invoices we can also see that the status is marked as paid [Music] you [Music]