Create a Simple Receipt Sample for Procurement Effortlessly

Simple receipt sample for Procurement

let's start our next topic good to sit and here we go through videos where you'll see different types of good received for example goods except for the purchase order production order or without any reference etcetera so first we're going to start good received for the purchase order so the topics we'll be covering they are the good to say process for purchase order dynamics its capabilities and also we'll talk about the application settings available for go-to shaped so before we start let us briefly understand what is good received goods shipped this is one of the important step in a company procurement process is a received of procurement goods so once we send a purchase order to our vendor so when they send that goods to us then we are supposed to do that good received in our system so that system can understand that we receive the goods and can update the stock in our system a good shift in a company's formal act is a company form of acceptance that materials were received from a vendor against a purchase order after the material is received and the transaction is completed the value of the material is posted to the general ledger account and in s4 Hana system there are two business roles sa PBR inventory manager and also sa PBR warehouse collect these includes a target mapping of the post gossip application so if you try to practice on your system then please make sure you add these two rows or any one of these role and you'll be able to see the go-to sips application on the system and in the next part we also see we'll talk about the dynamic search capability in the fury system where it is a system s for Hana system has provided us with a search option where we can search for a purchase order just by tapping the vendor name material name or product name xx and cetera so this is a dynamic search capability that we'll see in a minute so let me show you this one in the system so here before I show you the applications I'll show you the traditional way of good sleep using the microtransaction so in EC CMM also all the transactions or the gossips were happening using the micro transaction in s4 hen as well we can also use my go but we have the old applications available for the end-user that I'll show in a minute so if you use a micro just in case occasionally occasionally we need to use my go because there are some functionality not available in the s4 Hanna fury applications that all talk at the last part of this video in that case you might need to use this micro transaction so here you can select the good shape from here and then you can stack the for purchase order is good received for purchase order and then here you can type your purchase order number if you remember or you can also click on this show overview and on the left hand side each system will show you all the purchase order created by the user for example in this case it's showing up all the purchasing order created by me so here I can select any of the order here I can double click on it or otherwise I can click on this search button and here I can set by for example order type vendor number purchasing organization there's so many options here so for example you can also see more option for search by clicking on this little icon on the corner here you can search by for example purchase order for service purchase order for request for quotation date purchasing look for material there's so many ways you can search so let me set by for example I want to search for my render I can I know my render number 2 for 1 0 and I can enter and these are all the purchase order for that vendor so I can select one of them so I can say for examples like this one press enter and optionally if you want to hide the left hand side screen you can click on this hide overview again and will be so here when I enter the purchase order number press ENTER it will show me the item that is spending if your purchase or result already good acepted you will see a message here or error here that there is nothing too big good shape but in this case we can good sit for this one so here either I can I can work on this screen for example I can select okay and goose zip quantity coming from the purchase order which is three and if we for example received only two not all the quantity you can change it here you can also enter the store location or you can also search for the story location by clicking on this icon I can select production like that I can click on check if there is something missing or not this is some saying that this is one quantity less that we can say okay that's fine we know that because we knew that total quantity was three but we stacked it to here alternatively you can you if you can also have a detail screen if you click on the bottom bottom screen which is detail area here if I scroll down you can see more detail for example the first step which heel here also you need to select this okay button first and then you can see different data in different screen for example he is a material number material name material group I can click on quantity you can change the quantity here for example here you can see quantity in the delivery note for example the vendor might have sent in a different unit of measure you can enter here if you want then where tab where by default system is showing you one zero one movement which is correct one you can change it here same way you can change the the store location which is production here you can also change the stock type where the stock should be going whether if we need to do inspection for this one we can send it to quality inspection in this case but normally we use for the unresisted one then we can go to the less next step which is purchase order here you can say delivery completed so once the orders received hundred percent or within the Torrez system will automatically set the indicator then-partner this is just showing the vendor number I can close this last the bottom screen click click on close detail view I can go back to the middle screen here again and if you are scroll if I scroll to right you will see all those fields that we have just seen for example you can see stop type here quality inspection or movement type etc etc so let's close I will not save this one I will go back and I will do the gossip in the fury app so if I go to the fury browser and here if you have assigned that be our manager role to yourself in SU 0-1 you should be able to see a tile group here which is called a warehouse processing so if I select this one warehouse processing here you can see this is the application post go to sip for the purchase order now if I click on it it will ask me what is the purchase order number if you know the purchase order number you can copy a paste here you can also type manually here or alternatively if you don't know you can search by clicking on this little search box so this is this thing I was talking about earlier in the PPT slide that this is called the dynamic search capability so basically I can there's so many ways to search for it for example as I mentioned before I can search for say I just remember the vendor name for example vendor name was John Holland or something so I can search for only John you will just type John it will and press Enter it will then search for all the all the purchase order that are having supplier name as John so they can be more than one John maybe supplier name John 1 John 2 etcetera etcetera you can be more accurate by tapping them the better the clear name here so same way I can search by for example shaft 1 for example any material that got short 1 as the name or anywhere in the purchase order you will see them for example showing up all the on the material you can see on the right-hand side material sharp ones add one two three etcetera etcetera so I just sell first shout one if I say if I want to be accurate I can shout one Z for example I can press ENTER again it will search for older purchase order with shaft one Z as a material and or wherever this exists for example maybe here is showing up sharp one two three but it had it could have a second material as chart one that so that can be the case or I can also search by say if I says ZZ mm so anywhere wizard mmm is dealt can be purchase organization it can be plant it can be something else it will show you everything here so here I once I find my order and then I can select it and system will show me this screen we have seen this screen before we'll look at it again so here you can enter here stoy location I can search for the store location and here showing up there three of them production raw material receive store location so with the production one is showing up there is a stock of 992 already there in the quality there's zero stock in a block there serious talk I can select this one and here also I can like we have seen in the my go I can I can select whether I want to send it to quality inspection block stock or good seed box off so that's a special category available here that means it's this quality inspection can be anything for example later on we find something some issue or the material in the warehouse got rusty or something like that we need to check it but when you select this one the last one that means this specifically sorry I'm talking on the block stalk this one so block stock can be something wrong happened later on but this one is that good zip blocks off that means when we saved the stock and we found out later on after the court inspection or something that this stock has something wrong in that case we can select this category that means this is vlog because after we find the after the goods saved happen so here also you can see if I can scroll to the bottom I can you can attach a document here if you want or add a link here like you can click see click on this add a link or you can include a plus or you can upload something from my system and if you want to go to on the top you can have C print is no printing note if it is a note here delivery note which you received from the vendor posting dates etc and you can go to the item detail here this is showing up one item which is coming from the purchase order there can be more than one item in a purchase order and it can see all of them here here is showing up 800 quantity which is coming from purchase order quantity I can change here manually for example that we saved only 500 and also I can click on this detail this arrow button it will go to the detail of the item so in the detail of the item you can see open quantity is 100 800 we have ordered 802 who might have received two so far 800 is spending and now receiving 500 for any reason you want to complete it that means you don't want to receive any more quantity you can click on this delivery completed checkbox so system will not accept anything for this item and this purchase order item will be considered as completed if you select this delivery completed and doesn't matter if the delivery is really completed or not so you can see some more fields like plants or location stock type etc let's call down this some more short text if you want to enter good sofyan for example so I can go back and once I am done then I can click on this post button here at the bottom and system will then save it and post it so you can see system created a material document I can click on this if you want to view it I can click on this material document if you want to view it will then open that little document so after you have completed the goods the same system will update the workflow so if you see from the purchase order where you can see the workflow is updated or you can call it workflow process flow so for in this material document you can see the same thing for example if I scroll down down here if I click on the item detail if I scroll down it's not showing in this one but if you go to the purchase order you will be able to see this one Oh somewhere over there so that's how you can see the you can do the gossiped so let me go back to the slides now we also talked about some application setting which is available for when you do the Gusev now whenever you open any application for example if I go back go back again let me open it again so if I open this application ports couscous asset and I'm here so when you open any any application now depending on application when you click on this user setting button on the top left hand side when I click on it and then you go to the application setting so depending on what application you have opened you will be able to see different types of setting available for example in this case is showing me this setting available for example in the help option whether you want to search for only selected standard purchase order or whether you also want to select the purchase order so you can untick this one that means stos will not be displayed in that case and there's another option here selecting barcode scanning for a purchase order if barcode scanning is is activated so you can see this heading for this one for example if I try to open something else for example if I try to open material document overview let's see what happens if I click open this one here you can search by virtual document for a match here for a purchase order etc when I click on this setting again and you can see there is no application setting well that means no setting is available here let me try one more say transfer stop implant if I go to the user setting there's nothing available here so depending on the app actually you will be able to see different official setting or there may be nothing for this option so that's your application settings so now a very important note SP fury application can't be used with a batch managed or serial number managed material at this moment in those cases you will need to use the transaction Michael in SPG why so they might at this moment is not available but in the future release or the future update of the recipe fury they might provide this option to where you can manage the batch manage material or sale number managed materials in the fury but at this moment you need to use gy other thing is there's some woman types aren't available currently by SP fury application and for example moment type 1:07 which we use for goods sip of the value towards block stock and 1:09 which is good received from from valuated blood shock so one is to one is form so in such case the post course moment application based on transaction my go must be used so these are the two exceptions where you can't use the furia so that's all about this so now we learned about good sip process for purchase order how the dynamic search capability is working and also the application setting available for for the four screws received for the purchase order so that's all about this and thank you very much to watch this