Create Effective Small Business Invoice Terms and Conditions Sample for Businesses

Small business invoice terms and conditions sample for businesses

All right so you've got it down. You know  what to put on an invoice. That's great.  What do you do now? You've sold the goods.  You've completed the service. When should  you send the invoice? Who should you send  it to? Tell us some of the stuff that our  audience and our clients need to  remember in terms of sending their  invoices out. As soon as you finish your  services or ship your product you should  bill a customer immediately. Yeah. Any  delays in that it's going to delay your  entire payment process, and you want  to make sure that when you do send that  invoice out you're sending it the proper  way. So does the customer require you to  mail a physical copy of an invoice, or  are you able to send them an email copy of  the invoice? Go ahead and take care  of that so you can get those payments  immediately. So if you're going to  invoice your customers for any late  fees that may be due on the invoice  make sure the late fees are clearly  identified on the invoice itself and  that's going to be in the terms of  conditions right. So if your payment is  beyond 30 days late, some sellers will  will charge you an extra percentage  or one and a half points yes, so that  kind of thing but it's got to be in  their terms of condition, and you need to  make sure... it's a good idea that most  people will put that on the bottom of the  invoice. yeah yeah the other key thing to  have is you want to make sure that your  customers know where to send those  payments. Do you want payments to come to  you electronically, or do you want them  to mail you payments? Make sure that  information is clearly visible on the  invoice to where they should remit those  payments. It's a really key point. You  know make it easy for your customer to  pay you. Don't have them wonder should I  send it to this address or what? Usually  you can put some information on a box  at the bottom it's a field you can  pre-populate and have as a standard  field. Maybe you'll accept payment by  credit card in which case you can give  them a website address to go to, or if  it's an electronic invoice sometimes  those will have you know a hotlink on them  so they can click it and pay by card  right away or by bank account debit--  either electronic way but again make  it easy for them to pay, and you'll  find that a lot of companies just  want to pay your invoice and don't  have to work out where to send it or what  to do with it. Right yes and also don't  assume that they're gonna pay you by  electronic method. Some companies don't  choose that method and they want to make  sure they have a check that they can  mail you. So it's always good to check  with the accounts payable Department of  a company you're dealing with to  ensure that you understand how you're  going to get paid. Right and nowadays  we're seeing more and more people that  don't actually issue a physical invoice  anymore and maybe they don't even do an  e-mailed invoice maybe they're doing it via  portals, is that right? We're seeing quite  a few of those come through usually with  larger customers and maybe they dictate  the terms under which the seller has to  use their portal to get paid. So it's  really important to understand from your  customer how they want to be billed. You  know they may be refer back to that PO  maybe they've got some details in there  but also have your terms and conditions  of sale as well so if you've given them  30 days to pay and their terms are  something different, understand that.  Because you don't want any conflict  with them but really importantly like  Angela said to get that invoice issued  as soon as the sale has been completed  with it the goods have been delivered  all that services being performed.  Don't wait. You're just  waiting longer to get paid.