Simplify Your Process with a Transport Receipt Sample for Administration

Transport receipt sample for Administration

at section 18 we're going to go over a series of documents beginning with the forwarders cargo receipt also known as the FCR another potentially important ocean import document is indeed the forwarders of cargo receipt we've talked about FCR as a bunch of times this is where we get into some more detail second bullet we said potentially important document in our first bullet because an FCR is only used when a vendor tenders loose cargo not containerized to a container freight station at Origin FC ours are associated with loose cargo it could be LCL Freight it could be buyers consolidation Freight we'll get into greater detail on that in upcoming sections last bullet on this slide discussed previously the CFS operator only issues the FCR to a vendor when goods are physically received that's why it's called a forwarders cargo receipt as we said briefly a moment ago an FCR can be issued for less than container load cargo that's very common for word as cargo receipts are also issued to vendors whose cargo will become part of a buyers consolidation container of equal importance on this slide in our last bullet noted in a previous module F CRS are also used by vendors to trigger a payment from the u.s. importer this is something that's come up a couple of times now but depending on the agreement between the u.s. importer and the overseas supplier it can be agreed that when loose cargo is tendered to a CFS at origin and a forwarders cargo receipt is generated that's cause for the u.s. importer to pay for the goods in part or in whole that's very common - and a big reason why the folders cargo receipt is so so important to both the importer and the vendor let's have a look at one for LCL cargo sample forwarders cargo receipt as was the case in our previous examples we've blanked out the shipper constantin notify party final agent but this is a real document it's by pure coincidence that the place of receipt here is manila in our previous example we saw our manila case it's not the same Freight we will note the place of receipt yes indeed is a manila we will notice an ocean vessel the MSC Altair that's Mediterranean shipping the port of loading was manila but there was a transshipment here just like we saw in our previous example but this time via Hongkong in the previous example it was Busan you will recall the pre carriage that first leg of the shipment was done by the gh less tea voyage 8:30 to end transshipment as we noted was Hong Kong place of discharge Los Angeles place of delivery Los Angeles terms of delivery fo B Manila free onboard manila meaning that the vendor pays the freight up to the CFS in Manila and beyond that point all inbound charges are for the account of the importer we have some estimated time of sailing dates some ETA dates place of delivery date and the movement and this is important for us CFS to CFS that's how we know that this is loose cargo in addition to the fact that a forwarders cargo receipt is being issued in the first place as the goods come in to the CFS at origin the FCR is issued it was a quantity of a hundred and thirty six pieces twenty-six hundred and sixty five kilos and eight cubic meters clearly an LCL ship this is what F CRS look like out in the real world another document we see typically for fcl cargo full container load is what's called a dock receipt a dock receipt is issued by a steamship line or terminal operator to a trucker or rail carrier when goods are delivered to a port terminal if the example on Manila was actually a full container load and that container was tendered to a terminal in the Philippines a dock receipt would have been issued for the full container load shipment second bullet the dock receipt is proof of transfer of responsibility for what is called custodial care of the goods from the domestic carrier to the ocean carrier the trucker Drai's the goods to the port at origin delivers to the terminal they get a dock receipt it's all part of the documentation trail of course dock receipts are issued for both containerized and bulk cargo as we see in our last bullet point we won't dedicate too much time to the dock receipt but this is a sample and it covers what is consistent with what we find on a bill of lading there's that complete consistent and correct theme that we've reintroduced a couple of times now the dock receipt is part of that documentation trail needless to say we have the shipper we have a booking number on the upper right-hand side forwarding agent initial carriage who did the drayage basically the place of initial receipt likely at the door of a factory of the vendor the vessel the voyage number port of loading everything consistent with what we see on a bill of lading in this case it's a dock receipt as the name would indicate generated at a terminal and turned over to a trucker a dredge company upon delivering a container to that terminal a pretty basic document but an important one is part of that overall documentation trail let's talk about an arrival notice this is a very important document for both the importer in the US but also the customs broker of the importer in the US an arrival notice is issued by a steamship line to a B Co to notify them of container specific vessel arrivals hence the name and arrival notice of a ship with containers on it that hold the property of a B C L second bullet the notice contains all pertinent information related to containers on board a vessel it could be one container it could be ten it could be 15 as we'll see in our upcoming example an arrival notice can also serve to notify the B CEO of any collect freight charges that are due and then as a trade tip arrival notices are now sent electronically to bcos around seven days prior to vessel arrival as we'll see in our next slide there's a reason for that US Customs and Border Protection allows for customs clearance five days out when a ship is five days out of port of course we want to get an arrival notice before if the five day clock starts ticking not after that's why they're sent typically seven days out or so as we said arrival notices are also sent to the importers customs broker the reason being second bullet that the broker uses this information to initiate the customs clearance process customs clearance in the United States in any country for that matter it's based on the information that comes off the commercial invoice the packing list and a bill of lading at the very least there could be other documents too but the basic three are those the arrival notice becomes important because it contains much if not all of the information related to the physical movement of the goods and helps the broker along with those other documents to initiate the customs clearance process as we said third bullet advanced receipt of the arrival notice is important to the broker because US Customs and Border Protection allows for ocean imports to be cleared five days prior to vessel arrival as we could see the arrival notice is important to the broker and the BCO and to wrap up the section let's have a look at a sample arrival notice consistent with our past documentation this is a real arrival notice so we blanked out all the information specific to shipper or consignee etc but let's start up in the right-hand corner type of bill of lading is a Seaway bill with a BL number and a vessel and voyage we can see that this is double ocl the steamship line double ocl on the genoa one of its ships with the voyage number o to 8e issued November 7th 2018 moving down inbound haulage and customs clearance location this is information telling us the whereabouts of the container as the customs clearance process hopefully has already taken place where the goods are going to be when the ship shows up and the ship is offloaded for example customs clear city long beach IT date 14 November that's a document used to move containers around while still in bond perhaps to an off terminal container yard again we see the vessel voyage arriving at the port of discharge again double ocl Genoa estimate arrival at port of discharge Long Beach Wednesday the 14th of November estimated cargo available at Long Beach on the 17th of November this container was received in Taichung Taiwan was loaded at Kaohsiung Taiwan with the cargo pickup location the Long Beach Container Terminal LBC T that is the terminal operated by double o CL so that makes a lot of sense with a specific address there we can see container size was a 20-footer about four tons of cargo 4023 kilos 294 cartons container number seal number FCL load about 28 CBM that makes sense for a 20-foot container and the product description was scooter boards skateboards essentially being imported into the United States will note some collect freight charges in the lower right hand corner and off we go that's what an arrival notice looks like typically issued about seven days before a vessel arrives the broker can begin to use this information for customs clearance purposes along with the bill of lading commercial invoice and packing list and off we go clearly the arrival notice is an important document and that overall inbound documentation trail that will conclude this section when we come back we'll pick up a new subject negotiating ocean contracts with carriers and NVOCC s