How to Have an Electronic Signature in India

Boost your document workflows: how to have an electronic signature in India

Nowadays, printing hard copies of documents and manual signing is absolutely nothing but losing time and paper. People around the globe are going paperless every single day and replacing wet ink signatures with electronic ones.

airSlate SignNow makes learning how to have an electronic signature in India fast and easy. Access a straightforward service with global compliance and industry-leading security standards.

How to have an electronic signature in India: getting started

1. Sign up for an account. Visit the airSlate SignNow website, click Free trial to get started.
2. Choose a document. Select the blue Upload Documents button to find a file from the internal memory or drag and drop one into the designated area.
3. Adjust the PDF file. Add new text, checkmarks, dates and so on, that you can find on the left toolbar.
4. Make the document interactive. Add smart fillable fields, dropdowns, radio button groups, and more.
5. Add a payment request. Select Settings > Request Payment.
6. Double-check the your document. Make sure all the details are updated and correct.
7. Add signature fields. Add a Signature Field for each party you need.
8. Self sign the document. Select the My Signature element and choose to draw, type, or capture picture of your signature.
9. Send the document for signing. Click Invite to Sign and indicate recipient email(s) to send a signature request.
10. Download your form. Select Save and Close > Download (on the right sidebar) to save the file on your device.

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Understanding electronic signatures in India

An electronic signature, or eSignature, is a digital representation of a person's intent to agree to the contents of a document. In India, electronic signatures are legally recognized under the Information Technology Act of 2000. This law provides a framework for the use of electronic signatures, ensuring that they are valid and enforceable in a court of law. eSignatures can take various forms, including scanned images of handwritten signatures, typed names, or digital signatures created using cryptographic methods. Understanding the legal standing of eSignatures is crucial for individuals and businesses looking to streamline their document signing processes.

Steps to complete an electronic signature in India

Completing an electronic signature in India involves a few straightforward steps. First, you need to prepare the document that requires signing. This can be done using various digital formats, such as PDF or Word documents. Next, upload the document to a reliable eSignature platform like airSlate SignNow. Once uploaded, you can add your signature by selecting the appropriate signing method, whether it's drawing, typing, or uploading an image of your handwritten signature. After signing, you can send the document for signature to other parties involved. Finally, ensure that the signed document is securely stored and easily accessible for future reference.

Legal use of electronic signatures in India

In India, electronic signatures are governed by the Information Technology Act, which recognizes them as equivalent to traditional handwritten signatures. For an electronic signature to be considered valid, it must meet specific criteria, such as being unique to the signer, capable of identifying the signer, and created using a secure method. Additionally, certain types of documents, such as wills and power of attorney, may have specific requirements regarding the use of electronic signatures. It is essential to understand these legal nuances to ensure compliance and validity when using eSignatures in business transactions.

Security and compliance guidelines for electronic signatures

When using electronic signatures, it is vital to prioritize security and compliance. Ensure that the eSignature platform you choose, like airSlate SignNow, employs robust encryption methods to protect sensitive information. Additionally, implement access controls to restrict who can view and sign documents. Regularly audit your eSignature processes to ensure compliance with relevant laws and regulations. Familiarize yourself with best practices, such as using two-factor authentication and maintaining an audit trail of all signed documents, to enhance the security of your electronic signing process.

Documents you can sign electronically

Many types of documents can be signed electronically in India, including contracts, agreements, invoices, and consent forms. Businesses often use eSignatures for HR documents, such as employment contracts and policy acknowledgments. Additionally, legal documents, such as non-disclosure agreements and service agreements, can also be executed electronically. The versatility of electronic signatures allows for efficient handling of various document types, streamlining workflows and reducing the need for physical paperwork.

Sending and signing methods for electronic signatures

There are multiple methods for sending and signing documents electronically. Users can choose to send documents via web applications, mobile apps, or desktop software. With airSlate SignNow, you can easily upload your document, add signers, and send it for signature directly from your device. Signers can then access the document from any location, sign it electronically, and return it seamlessly. This flexibility enhances collaboration and speeds up the signing process, allowing for quicker turnaround times.