A focused software product proposal for security establishes measurable controls, informs procurement decisions, and documents regulatory alignment for stakeholders and auditors.
Responsible for defining architecture and controls, the Security Architect uses the proposal to validate encryption standards, authentication flows, and integration requirements. They review threat models, accept risk mitigations, and coordinate verification testing with engineering and operations teams to ensure deployment meets documented security criteria.
The Procurement Manager uses the proposal to compare vendors on compliance, contractual terms, and operational capabilities. They verify whether vendors, including eSignature providers, can meet ESIGN, UETA, and relevant BAAs, ensuring contract language and SLAs reflect the organization’s security and retention requirements.
Security proposals are used by cross-functional teams to align technical, legal, and business stakeholders before procurement or deployment.
Clear proposals reduce ambiguity during procurement, ease compliance reviews, and provide a single source of requirements for implementation teams.
Review available authenticator types, including email verification, SMS OTP, and multi-factor authentication, and choose methods that meet organization risk tolerance and regulatory requirements.
Confirm detailed, immutable audit trails for each transaction, including timestamps, IP addresses, and document versioning to support legal admissibility and compliance reviews.
Verify REST API capabilities, webhook events, and SDK support for integrating signing workflows into existing applications and automated business processes.
Ensure storage, backup, and retention policies meet regulatory and institutional requirements and that data residency options are available when required.
| Setting Name | Configuration |
|---|---|
| Default Signing Order | Sequential |
| Reminder Frequency | 48 hours |
| Signature Expiration | 30 days |
| Webhook Events | Envelope completed |
| Document Retention Policy | 7 years |
Identify supported platforms, browser requirements, and minimum OS versions to ensure consistent security and usability across devices.
Define required browser settings, permitted mobile OS versions, and network security controls to reduce client-side variability and ensure encrypted transport for all signing sessions.
A regional health system required secure patient consent workflows with auditable signatures and data retention controls
Leading to faster consent capture, clearer audit evidence, and streamlined HIPAA compliance during clinical operations.
A university standardized electronic transcript approvals and FERPA-protected document exchange
Resulting in documented FERPA controls, fewer processing errors, and an auditable chain of custody for student records.
| Feature | signNow (Recommended) | DocuSign | Adobe Sign |
|---|---|---|---|
| ESIGN and UETA validity | |||
| Audit trail detail | Full immutable logs | Full immutable logs | Full immutable logs |
| API and SDK availability | REST API and SDKs | REST API and SDKs | REST API and SDKs |
| Bulk Send capability | Bulk Send available | Bulk Send available | Bulk Send available |
| Plan | signNow (Featured) | DocuSign | Adobe Sign | Dropbox Sign | OneSpan Sign |
|---|---|---|---|---|---|
| Primary target market | SMBs and mid-market | Broad enterprise and SMB | Enterprise and creative teams | Small and medium businesses | Highly regulated enterprises |
| Contract flexibility and billing | Monthly and annual billing, flexible seats | Monthly, annual, enterprise agreements | Annual and enterprise agreements | Monthly and annual billing | Enterprise contracts, custom terms |
| Enterprise support options | Dedicated support tiers available | Comprehensive enterprise support | Enterprise SLAs and support | Priority support packages | Specialized regulated industry support |
| Trial and proof-of-concept | Free trial and sandbox available | Trial and developer sandbox available | Trial and enterprise sandbox | Free trial available | Proof-of-concept on request |
| BAA and compliance offerings | BAA available, HIPAA-ready | BAA available, HIPAA-ready | HIPAA configurations and BAA options | BAA available on request | Strong compliance for regulated sectors |
