Scope of Work
Detailed description of tasks, materials, finished quality standards, and deliverables. Attach drawings or specifications as exhibits to avoid ambiguity and ensure measurable acceptance criteria.
A clear, detailed contract reduces ambiguity, aligns expectations, limits disputes, and documents procedures for changes, claims, and completion. It protects parties by allocating risk, setting payment schedules, and creating evidence needed for lien claims or insurance matters. Use a written contract whenever work, materials, or payment obligations are present.
Ensure the person signing for each party has authority to bind the business or individual and that corporate signatories follow internal approval rules.
A property owner, landlord, or developer who funds and approves the project. The owner's representative often must confirm scope acceptance and authorize payments under the contract.
A licensed general contractor or repair company that performs or supervises work. Contractors typically certify compliance with codes, provide insurance, and accept responsibility for subcontractor performance.
Detailed description of tasks, materials, finished quality standards, and deliverables. Attach drawings or specifications as exhibits to avoid ambiguity and ensure measurable acceptance criteria.
Specify total contract price or unit rates, payment milestones, retainage percentage, invoicing procedures, and timing for progress payments to minimize disputes over partial performance.
Include start/completion dates, milestone deadlines, acceptable delay causes, notice requirements for unforeseen conditions, and remedies or liquidated damages for missed deadlines.
Define how changes to scope are requested, approved, priced, and documented. Require written change orders to bind parties and avoid oral-modification claims.
Specify required insurance coverages, certificate of insurance delivery, and indemnity obligations for third-party claims, property damage, and bodily injury.
State warranty periods for labor and materials, procedures for punch lists and final acceptance, and conditions for withholding final payment until defects are corrected.
| Field | Configuration |
|---|---|
| Party Details | Required text fields for legal name, address, and license numbers. |
| Scope Attachment | Attach drawings/specs as required PDFs with version control. |
| Payment Approval | Set sequential signer order for contractor, owner rep, and finance. |
| Final Sign-off | Auto-send completed PDF and certificate to all parties. |
Ensure the platform you use can preserve an audit trail and export signed documents in standard formats for storage and filing.
Start and completion dates per agreement; track milestone deadlines.
Provide written notice within 5–14 days as specified by contract.
Owners typically pay within 30 days of approved invoice unless state law dictates otherwise.
Deadlines vary by state; often 60–120 days after last furnishing of labor or materials.
Common warranty durations are 1 year for workmanship or longer if specified.
Parties sign and effective date is established.
Contractor begins on-site work and procures materials.
Owner or inspector approves intermediate deliverables.
Punch list completion and final payment release.
| Document Type | Purpose | Legal Effect |
|---|---|---|
| Proposal | estimate | not binding |
| Purchase Order | order materials | binding for goods |
| Contract for Construction | perform work | binding and enforceable |
| Change Order | modify scope | amends contract |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |