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Corporate Housing Application Form

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GREYSTONE PROPERTIES, LLC. CORPORATE HOUSING APPLICATION

(created June 21, 2005)

Applicant(s) LEGAL NAMES ONLY

List (3) Business References for this company:

1.

2.

3.

Company-sponsored Resident to occupy the apartment

Other occupants

Accounts Payable contact information

Criminal history

Have you or any occupants listed ever been convicted of a felony? If yes, explain

Have you or any occupants listed ever been convicted of a misdemeanor? If yes, please explain:

Pets

Pets are restricted in most corporate apartments. However, if permitted, they are restricted by type, weight, and number. NON-REFUNDABLE pet fees are charged per pet.

Vehicles

Vehicles (including recreational and work vehicles) are restricted by type, number, and size. Applicants/residents must obtain written consent from management for all vehicles to be parked on site.

Automobile(s)

Recreational and Work Vehicles

Greystone Properties, LLC. is an equal housing opportunity provider, and, as such, does not discriminate based on race, religion, national origin, color, sex, handicap, or familial status in connection with the rental housing.

Greystone Properties, LLC. reserves the right to deny applicants not meeting the rental criteria.

Greystone Properties, LLC. reserves the right to deny housing to any applicant or occupant who has been convicted of a crime which would be considered a serious threat to other residents, property staff, or the property.

I, (we) have submitted this application for Apartment # at on

with the following understanding:

1. Incomplete or inaccurate information voids this application. If a Lease Agreement is signed between applicant(s) and Landlord based on inaccurate or incomplete information, Lease Agreement will be terminated.

2. A non-refundable administrative fee of $ must be paid by Applicant(s) to process this application. Applicant(s) hereby waives any claims for damages by reason of non-acceptance of this application.

3. Applicant(s) grant permission for any necessary credit checks, employment verification, rental or mortgage verification, financial verification, and any necessary investigation of criminal records through any investigative agencies of this company’s choice.

4. A holding deposit in the amount of $ has been deposited with Landlord to hold this apartment. This holding deposit is subject to the following conditions:

a.) If the application is not approved, this deposit will be refunded to Applicant.

b.) This deposit will be used to hold the apartment until the agreed upon move in date. If the applicant fails to move in on the agreed date through no fault of the Landlord, this deposit will be retained by the Landlord.

5. At the time of move-in, this deposit may be applied toward payment of the security deposit as required by the Lease Agreement.

I have read and agree to the provisions as stated.

Signed

Date

Signed

Date

For office use only: A copy of this page should be returned to applicant as receipt for money paid.

Enter text✕

What the Corporate Housing Application Form Is and when it’s used

The Corporate Housing Application Form is a standardized document companies use to request and secure temporary housing for employees, contractors, or visiting clients. It gathers corporate billing and authorization details, the occupant's legal name and contact information, expected stay dates, unit preferences, payment method, and consent for background or credit screening. The form also records a corporate guarantor or POA when an employer signs on behalf of an assignee. Completed forms are commonly retained for compliance, invoicing, and lease administration.

Why a clear, complete application matters

A well-structured Corporate Housing Application Form speeds approvals, centralizes payment and authorization, and reduces intake errors. When executed and retained correctly, forms create an auditable record for billing, occupancy tracking, and dispute resolution while supporting electronic workflows.

Why a clear, complete application matters

Who typically completes and reviews the form

The form is completed by corporate mobility teams, travel or HR administrators, property managers, and the assigned employee or contractor.

  • Relocation managers — collect employer authorization, confirm billing arrangements, and verify contractual guarantee details before booking assignments.
  • Property managers — validate occupant identity, review requested move-in/move-out dates, and confirm unit availability and acceptance criteria.
  • Employees or assignees — provide personal contact details, emergency contacts, and consent for background or credit checks required by the provider.

Reviewers include accounts payable, facilities, and onsite managers who verify payment terms, identity, and occupancy details before confirming a unit.

Core sections to include in a professional application

A complete Corporate Housing Application Form groups corporate and occupant data, payment authorization, background consent, unit preferences, lease terms, and signatory authority into clearly labeled sections for fast review and consistent recordkeeping.

Applicant Details

Full legal name, preferred name, date of birth, contact phone and email, emergency contact, and mailing address for the occupant.

Corporate Account

Company name, billing address, corporate contact, department or cost center, and corporate EIN or tax ID for invoicing.

Employment Verification

Job title, assignment location, manager or HR contact, assignment start and end dates, and proof of corporate authorization if required.

Payment Authorization

Specify who pays (company or individual), payment method, purchase order or billing code, deposit amount, and invoicing instructions.

Screening & Consent

Explicit consent checkbox for background or credit checks, plus a privacy notice describing how personal data will be used and retained.

Signatory Authority

Signature blocks for the assignee and authorized corporate signer, with printed names, titles, dates, and capacity (individual, corporate agent, or POA).

Required information fields at a glance

Legal Name: Full name as on ID
Corporate Entity: Company name and EIN
Contact Details: Phone, email, mailing address
Assignment Dates: Move-in and move-out dates
Payment Method: Card, ACH, or corporate invoicing
Consent Checkboxes: Screening and data use consent

Step-by-step: filling out the application

Follow these sequential steps to complete the Corporate Housing Application Form accurately and avoid processing delays.

  • 01
    Prepare documents: Gather ID, corporate authorization, and payment details
  • 02
    Complete fields: Enter legal names, dates, and billing codes carefully
  • 03
    Attach evidence: Upload employment letter, PO, or credit authorization
  • 04
    Sign and submit: Sign in the authorized capacity and send to the property manager

How to configure an online intake workflow

Common workflow settings streamline review, automate routing, and enforce signer authentication for corporate submissions.

Field Configuration
Signer sequence Corporate signer before assignee or simultaneous signing
Authentication Email link or SMS code; KBA for higher assurance
Conditional fields Show guarantor fields when employer pays
Notifications Automated receipt to payer and property manager

Where to send the completed form

Routing depends on who authorizes payment and who manages the property; set clear destinations to avoid manual handoffs.

  • Corporate Billing: Send to accounts payable for invoice setup and PO validation
  • Property Manager: Forward to onsite staff for unit assignment and keys
  • Relocation Team: Route to HR or mobility teams for occupant coordination
  • Background Vendor: Deliver consent and identity data to screening provider

Technical delivery and format considerations

Digital-ready forms should support PDF and DOCX, integrate with corporate systems, and permit secure eSignature capture.

  • File formats: PDF, DOCX, and HTML supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email link, SMS OTP, or stronger

Typical deadlines and processing time expectations

Set clear internal deadlines for review, deposit collection, and move-in confirmation to avoid booking conflicts and billing gaps.

Application review time:

24–72 hours for verification and decision

Deposit payment due:

Typically due within three business days

Move-in confirmation:

Confirm at least 48 hours before planned arrival

Cancellation notice:

Provide 30 days’ notice to avoid penalties

Renewal notification:

Notify provider 30–45 days before lease end

Common mistakes to avoid when preparing the form

  • Submitting incomplete corporate billing details causes invoice delays and may block booking until corrected.
  • Mismatched legal names between ID and application can prevent check-in or invalidate guarantees during disputes.
  • Failing to attach required corporate authorization or PO leads to manual follow-up and slower confirmation times.
  • Using informal signatures or initials when full signature is required may raise enforceability questions during disputes.

Consequences of errors or missing authorizations

Deposit forfeiture: Loss of deposit for late cancellation
Application denial: Booking refused without proper authorization
Eviction risk: Noncompliance with lease terms may cause removal
Tax reporting errors: Incorrect payer info triggers tax complications
Legal disputes: Unauthorized signers may create contract challenges
Data exposure: Improper handling increases privacy risk

Representative eSignature vendor pricing and capability overview

Below is a concise pricing and feature snapshot for common eSignature vendors; signNow is listed first per comparison practice without implying endorsement.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions and practical answers

Answers below address common legal, technical, and process questions for the Corporate Housing Application Form and its eSignature handling.


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