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Deed of Dedication

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RIGHT-OF-WAY AND EASEMENT AGREEMENT

STATE OF MISSISSIPPI

COUNTY OF

WHEREAS, by dated , filed , and recorded in Book , beginning at page , in the land records in the office of the Chancery Clerk of County, Mississippi, conveyed to a right-of-way and easement, () feet in width, on, over and across certain real property located and situated in , County, Mississippi, being () foot on the east/west-north/southerly side and () foot on the east/west-north/southerly side of a pipeline constructed along the following described survey line, to wit:

WHEREAS, by Option Agreement For Right-Of-Way and Easement dated , filed , and recorded in Book , beginning at page , in the land records in the office of the above-mentioned Chancery Clerk, , upon the exercise thereof, conveyed to a right-of-way and easement () feet in width on, over and across its real property located in the , County, Mississippi, being () foot on each side of the pipeline constructed thereon; and

WHEREAS, all of the real property on which the above-described rights-of-way and easements are located now is owned by , a single married person whose address and telephone number are: , , Mississippi, and (601) , respectively; and

WHEREAS, , a corporation, as successor in interest of wishes to build and construct an additional pipeline on, over and across the above-described rights-of-way and easements to be used in transporting natural gas for the operation of its carbon dioxide processing plant located in , County, Mississippi; and

WHEREAS, and now have reached an agreement concerning the granting of a right-of-way and easement to permit the laying, construction, operation, inspection, maintenance, repair and removal of an additional pipeline in the above-described rights-of-way and easements for such purposes and upon terms and conditions as hereinafter provided.

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and promises herein contained and of other good and valuable considerations, the receipt and full sufficiency of all of which are hereby acknowledged by each of the undersigned parties, , referred to hereinafter at times for convenience simply as "Grantor,” and , referred to hereinafter at times for convenience simply as Grantee, hereby agree as follows:

(1) Grant. Grantor hereby grants, sells and conveys unto Grantee a right-of-way and easement, hereinafter referred to at times for convenience simply as the "subject right-of-way," on, over and across the () foot wide strip of real property, being () foot on either side of the existing pipeline which was built and is presently located, within the rights-of-way and easements granted by the following-described instruments, to wit:

(a) Pipe Line Easement from , as grantor, to , as grantee, dated , filed , and recorded in Book , beginning at page , in the land records in the office of the Chancery Clerk of County, Mississippi; and

(b) Option Agreement For Right-Of-Way and Easement from , grantor, to , as grantee, dated , filed , and recorded in Book , beginning at page , in the land records in the office of the above-mentioned chancery clerk. The subject right-of-way shall be for the laying, construction, operation, inspection, maintenance, repair and removal of a small gauge natural gas service line to the carbon dioxide processing plant which is operated by Grantee in , County, Mississippi. Said natural gas service line is referred to hereinafter at times for convenience simply as the "subject line.”

During construction of the subject line, Grantee may use such cleared areas as may presently exist, not to exceed () feet on either side of the subject line, to facilitate its construction operations. During construction operations, Grantee shall avoid destroying or damaging trees, regardless of size, which are not on the subject right of way.

(2) Term. The subject right-of-way, and the rights-of-way and easements granted by the instruments described hereinabove in subparagraphs (a) and (b) of numbered paragraph (1), notwithstanding anything contained in said instruments to the contrary, shall terminate simultaneously with the termination of the unrecorded Lease Agreement between Grantor and Grantee effective , a Memorandum of Lease Agreement of which appears in the land records in the office of the Chancery Clerk of County, Mississippi, in Book , beginning at page , reference to said Lease Agreement being hereby made for all purposes.

(3) Consideration. In addition to the promises, agreements, and covenants contained in this Right-of-Way and Easement Agreement, referred to hereinafter at times for convenience simply as "this Agreement," Grantee shall pay to Grantor the sum of Dollars ($ ) as consideration for execution of this Agreement. Said payment shall be made in cash or an equivalency thereof contemporaneously with the execution by Grantor of this Agreement. Grantor, upon the execution hereof, hereby acknowledges the receipt and full sufficiency of said payment.

(4) Survival of Rights/Obligations. Under the provisions of the instruments described above in paragraphs (a) and (b) of numbered paragraph (1), Grantor, as successor of and Grantee, as successor of , have certain rights and obligations, respectively. Except as expressly amended by the provisions of this Agreement, the execution of this Agreement shall in no way modify, affect or merge any rights or obligations which exist as a result of said instruments.

(5) Notice of Construction. Grantee shall give Grantor personal notice by telephone no less than forty-eight (48) hours prior to commencement of construction on the subject right-of-way, and shall schedule work in the area in and around that portion of the water line which lies in the subject right-of-way at a mutually agreeable time to permit Grantor to be present while such work is being conducted.

(6) Construction. The subject line shall be buried to a minimum depth of () inches below the surface of the subject right-of-way. Grantee shall restore any fences and gates damaged during the construction to their condition prior to construction. In addition, Grantee shall bring all necessary supplies (PVC pipe, couplings, bonding materials, etc.) to the construction site and immediately shall repair any construction damage to the water line, which lies in the subject right-of-way.

(7) Removal of Improvements, etc. Within one hundred eighty (180) days after the expiration or termination of this Agreement, Grantee shall remove all of its personal property, pipelines, fixtures and improvements from the subject right-of-way. All property of Grantee remaining on said premises after said 180 day period shall become the property of Grantor and Grantor, in his discretion, may make any disposition thereof and Grantee shall reimburse Grantor for all costs associated therewith or, at his election, Grantor may cause compulsory removal of the property by Grantee, should Grantor make that election.

(8) Restoration of Property. After installation and construction of the subject line and, also, upon the removal of property owned by Grantee from the subject right-of-way, Grantee shall fill and pack all trenches and holes created by such construction and/or removal and shall restore the surface of the subject right-of-way to as close to the same condition as existed prior to the installation of Grantee's pipelines as is reasonably practicable. In addition, upon the plugging and abandonment of the well presently known as the “, Well No. 1," which is located , County, Mississippi, Grantee shall remove from the well site a cement dehydrator pad (approximately twelve feet in width and twenty-five feet in length) and a cement evaporation tank (approximately twelve feet square and ten feet deep), and shall restore the pad area around and near the wellhead to as close to the same condition as existed prior to drilling of the well as is reasonably practicable.

(9) Indemnification. It is expressly agreed that Grantor, by granting the subject right-of-way, assumes no responsibility or liability whatsoever to any person or entity by the installation and operation of the subject line, and Grantee shall indemnify, defend and hold Grantor, his successors, administrators, executors and assigns harmless from any and all claims, demands, causes of action, liabilities, losses, costs and expenses of whatsoever kind or nature arising out of, from, or in connection with any one (1) or more of the following regardless of when discovered: (1) the construction, installation, maintenance, repair, and removal of the subject line on, over and across the subject right-of-way; (2) the use by Grantee, its employees, agents or contractors, of said pipeline; (3) the use by Grantee, its employees, agents or contractors of any one (1) or more of the easements and rights-of-way described in subparagraphs (a) and (b) of numbered Paragraph 1 and of this Agreement; (4) any other use, activity or operation by Grantee, its employees, agents or contractors on the subject right-of-way; or (5) any breach of any representation or covenant contained in this Agreement.

9.1 Grantor shall give Grantee written notice within twenty (20) days of the receipt by Grantor of written notice or actual knowledge of any such claims, demands, causes of action, liabilities, losses, costs and expenses which, with the lapse of time, would or might give rise to, a claim or commencement of any action, proceeding or investigation (an "Asserted Liability') that may result in a lose. Upon receiving such notice, Grantee may elect to compromise or defend, at its own expense and by its own counsel, any Asserted Liability and to prosecute by way of counterclaim or by third party complaint any claim arising out of or relating to any Asserted Liability.

9.2 Grantor agrees to give Grantee notice, within twenty (20) days, of any condition discovered by Grantor which Grantor finds does not comply with any federal laws, executive orders, rules and regulations of any regulatory authority having jurisdiction, and, the indemnification provided for by numbered Paragraph 22 of this Agreement, shall not apply to or cover any claims, demands, causes of action, liabilities, losses, costs and expenses to the extent that Grantor's failure to notify Grantee of such discovery shall have aggravated or increased same.

9.3 Grantee's duty hereunder shall not arise if such claims, demands, causes of action, liabilities, losses, costs and expenses are solely caused by the negligence or intentional conduct of a party indemnified hereunder.

(10) Reservations. It is understood that the subject right-of-way is nonexclusive, and that Grantor reserves the right to utilize the surface of the subject right-of-way for whatever purpose he elects, and to authorize such uses of same by others, so long as such use by Grantor does not interfere with the rights and privileges herein granted.

(11) Warranty. The conveyance of the subject right-of-way is expressly made subject to all liens, easements, servitudes, rights-of-way, oil, gas and mineral leases, exceptions, reservations and grants now in use or appearing in the land records in the office of the Chancery Clerk of County, Mississippi, affecting same, and this Agreement is executed by Grantor without warranty of title on his/her part, either express or implied, except to any person or entity claiming by, through or under him.

(12) Change of Ownership. No change or division in Grantor's interest in and to the subject right-of-way shall be binding on Grantee until thirty (30) days after Grantee shall have been furnished with a certified copy of the recorded instrument or instruments evidencing same.

(13) Notices. Except as otherwise provided in this Agreement, any notice or other communication required to be given under this Agreement shall be given in writing and shall be sent by Federal Express or by certified or registered United States mail, postage prepaid. Notice shall be deemed to have been given on the date of delivery thereof to the persons indicated at the addresses set forth below, or to such other parties and/or at such other addresses as the parties shall designate by written notice.

Grantor:

Grantee:

(14) Cumulative Remedies. The various rights, options, elections, powers and remedies contained in this Agreement, shall be construed, insofar as possible, as cumulative. In the event of breach or default in the terms hereof, the exercise of one right or remedy by either party shall not impair its right to any other right or remedy.

(15) Waiver. No waiver shall be implied from any action or inaction of any party hereto. Any waiver hereunder shall be effective only if in writing and signed by the party waiving such action, omission, or default. Any waiver shall apply only to the circumstances described therein and shall not apply to any future act, omission, or default.

(16) Entire Agreement. This Agreement constitutes the entire agreement between the parties pertaining to the subject right-of-way, and, except as otherwise provided for in this Agreement, supersedes all prior and contemporary agreements and understandings concerning the subject right-of-way.

(17) Headings/Captions. The captions herein are for convenience of reference only and shall not affect the interpretation or construction of this Agreement.

(18) Amendment. No alteration, change, modification or addition shall be made to this Agreement unless made in writing signed by Grantor and Grantee.

(19) Restrictions on Assignment. Grantee's rights and obligations under this Agreement may not be assigned or transferred in whole or in part, voluntarily or involuntarily, without prior written consent of Grantor. The consent of Grantor shall not be unreasonably withheld; however, it is understood by Grantee that Grantor's consent to any such assignment may be conditioned on, and require, the continued indemnification of Grantor by Grantee as provided in numbered Paragraph 9 of this Agreement after said assignment to a third party.

(20) Recording. This Agreement shall be recorded in the land records of County, Mississippi.

(21) Severability. If any provision of this Agreement shall be found to be illegal, invalid, or unenforceable, such provision shall be deemed to be omitted from this Agreement and shall not invalidate or terminate this Agreement. The remaining provisions shall remain in full force and effect.

(22) Governing Law. This Agreement shall be governed under the laws of the State of Mississippi notwithstanding the fact that any party may become a resident of or domiciled in another state or jurisdiction.

(23) Litigation. In the event a suit is filed by any party concerning the terms, provisions, conditions and covenants of this Agreement, the prevailing party shall be entitled to all costs and expenses incurred in connection with such action, including its reasonable attorney's fee.

(24) Counterparts. This Agreement may be executed in counterparts, each and all of which shall constitute originals of this Agreement for all purposes and all such counterparts together shall be and constitute one and the same agreement.

WITNESS our signatures effective the day of , 20 .

GRANTOR:

GRANTEE:

STATE OF MISSISSIPPI

COUNTY OF

Personally appeared before me, the undersigned authority in and for said county and state, on this day of , within my jurisdiction, the within named , who acknowledged that he/she executed the above and foregoing instrument.

__________________________________________

NOTARY PUBLIC

My commission expires:

STATE OF MISSISSIPPI

COUNTY OF

Personally appeared before me, the undersigned authority in and for said county and state, on this day , within my jurisdiction, the within named , who acknowledged that he/she is Agent and Attorney-in-fact of , a corporation, and that for and on behalf of the said corporation, and as its act and deed, he/she executed the above and foregoing instrument, after first having been duly authorized by said corporation so to do.

__________________________________________

NOTARY PUBLIC

My commission expires:

This instrument prepared by:

Indexing Instructions:

County, Mississippi:

Marginal Notations:

Enter text✕

What a Deed of Dedication Is and When It’s Used

A Deed of Dedication is a recorded instrument by which a property owner conveys a permanent interest—often fee simple, easement, or right-of-way—to a public body or utility for public use, such as streets, parks, or utilities. The deed describes the land, specifies the nature of the dedication, identifies the parties, states any conditions or reservations, and is typically accepted by the public entity before recording. Recording the deed creates public notice, places the dedication in the chain of title, and is usually required for municipal acceptance and ongoing maintenance obligations.

Why a Deed of Dedication Matters

A properly executed and recorded Deed of Dedication gives clear legal title or easement rights to a public authority, enabling public use and municipal maintenance. It protects the grantor by documenting conditions and any reserved rights, and it protects the public by establishing formal acceptance and maintenance responsibilities under local law.

Why a Deed of Dedication Matters

Who Typically Prepares and Signs This Document

The Deed of Dedication is prepared by property owners or their attorneys, and accepted by the public entity receiving the dedication.

  • Municipalities and utilities reviewing land for public infrastructure acceptance and maintenance responsibilities.
  • Real estate developers dedicating streets, parks, or utility corridors as part of subdivision or site plan approvals.
  • Title companies and recording officials confirming legal descriptions and ensuring the deed meets local recording requirements.

After execution, the deed is usually notarized, presented to the accepting authority for formal acceptance, and then recorded in the county recorder’s office to create public notice.

Essential Elements to Include in a Professional Deed of Dedication

A complete Deed of Dedication must contain unambiguous language, a precise legal description, and clear acceptance terms so title, municipal authorities, and future owners can rely on the record.

Granting Clause

A clear statement that the grantor conveys the identified interest to the public body, specifying easement, fee, or right-of-way and any limitations.

Legal Description

A metes-and-bounds or recorded plat reference that unambiguously describes the dedicated parcel; attach a certified survey or plat when available.

Purpose and Use

Specific statement of intended public use, such as 'public street', 'park', or 'utility easement', including any permitted ancillary uses.

Acceptance Clause

Language documenting municipal or utility acceptance, which may be required for the dedication to be effective under local law.

Conditions and Reservations

Any retained rights, reversionary interests, or conditions precedent, for example maintenance obligations or phased acceptance provisions.

Signatures and Notary

Execution lines for grantor and public official, plus notary acknowledgement, witness blocks if the state requires them, and space for recording information.

Recordkeeping and Security Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Audit Trail: Timestamped signer events and IP addresses.
Access Controls: Role-based access and SSO options.
HIPAA: BAA required for PHI workflows.
21 CFR Part 11: Available for FDA-regulated records.
Retention: Tamper-evident storage and exportable archives.

Risks and Consequences of an Incorrect or Unrecorded Dedication

Municipal Rejection: No acceptance; public body may refuse maintenance.
Title Defect: Ambiguous descriptions can cloud title.
Unauthorized Use: Incomplete instruments may not convey rights.
Recording Delay: Interest in public use not reflected in land records.
Cost Exposure: Re-drafting and re-recording fees apply.
Legal Challenge: Potential litigation over intent or scope.

Step-by-Step: How to Complete a Deed of Dedication

Follow these core steps in order to prepare, execute, and record a legally effective Deed of Dedication that a public entity can accept.

  • 01
    Prepare Draft: Assemble legal description, plat, and acceptance language.
  • 02
    Confirm Acceptance: Obtain written acceptance from the public entity if required.
  • 03
    Execute and Notarize: Have owner sign before a notary; obtain witnesses if state law requires them.
  • 04
    Record Document: Submit to the county recorder with applicable fees and copies for the municipality.

Where to Send, File, and Record the Deed

A Deed of Dedication is routed to several stakeholders; confirm the required destination and obtain any municipal acceptance prior to recording.

  • County Recorder: Primary filing location for public record and title notice.
  • Municipal Clerk: Deliver acceptance documents to the city or county clerk for public body records.
  • Title Company: Provide copy for title insurance updates and endorsements.
  • Grantor Records: Retain an executed and recorded copy in owner and counsel files.

Customizing an Online Workflow for Execution and Recording

Configure fields and routing to ensure correct execution order, authentication, and document attachments when completing the deed electronically.

Field Configuration
Legal Description Require file attachment and lock after upload
Acceptance Letter Conditional field shown after municipal email added
Notary Section Include notary block and timestamp; require signed acknowledgement
Recording Info Add recording-stamp field to capture county recorder entry

Digital Signing and File Format Requirements

Use a platform that supports PDF and DOCX, provides tamper-evident signatures, and captures an audit trail for each signer.

  • File Types: PDF, DOCX supported for recording
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or advanced ID proofing

Ensure your chosen e-sign platform produces a stamped PDF compatible with county recorder requirements, preserves the audit trail, and supports export of signed originals for submission or archival purposes.

eSignature Vendor Pricing and Core Feature Snapshot

Compare starting price and common enterprise features relevant to executing and managing Deeds of Dedication; signNow is listed first per vendor comparison convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-world Examples: How Organizations Used eSign and Recorded Documents

These customer examples illustrate broad themes—ease of signature capture and secure recordkeeping—relevant when preparing and recording legal property instruments.

Optica Ventures — Brian Fitzgibbons

As a small real estate operator, Brian streamlined signature collection for property conveyances using online tools.

  • The interface simplified customer-facing signings.
  • The result was faster turnaround, fewer print-and-scan cycles, and consistent records stored with the title company for future closings.

Martin Properties — Tim Martin

A property manager needed to execute multiple owner consents and dedications remotely.

  • Mobile signing supported field execution.
  • Documents were completed online with consistent notarization workflows and archived copies, reducing scheduling delays and improving municipal submission readiness.

Common Preparation Errors to Avoid

  • Using an imprecise legal description that does not match the recorded plat, causing recording rejection and title ambiguity.
  • Failing to secure formal municipal acceptance before recording, which may leave the dedication ineffective for maintenance purposes.
  • Omitting required notarization or witness statements under state law, leading to invalid recording or later challenge.
  • Not attaching or referencing required exhibits such as plats, surveys, or acceptance resolutions, increasing rejection risk.

Practical Tips for Accurate and Efficient Completion

Follow these practical steps to reduce errors, speed recording, and ensure municipal acceptance.

Confirm Title and Parties
Verify current recorded owner(s) and entity names through a title search before drafting to avoid mismatched signatories and recording rejections.
Use Certified Plats
Attach a certified plat or survey and reference book and page to ensure the recorder and public entity can locate the tract reliably.
Coordinate Acceptance
Obtain a written acceptance or municipal resolution before recording whenever local ordinance or municipal policy requires formal acceptance.
Plan Notarization
Arrange notarization and witnesses in advance; for remote transactions, confirm state RON rules and retention requirements for audio-video recordings.

Key Processing Milestones from Draft to Recorded Instrument

This milestone sequence outlines the typical lifecycle and timing checkpoints for completing and recording a Deed of Dedication.

01

Draft Preparation

Draft deed, attach legal description and exhibits; coordinate internal approvals.

02

Public Acceptance

Secure written acceptance or municipal resolution, which may require council vote or staff approval.

03

Execution and Notarization

Sign before notary and witnesses as required; obtain any necessary acknowledgements.

04

Recording and Distribution

File with the county recorder, pay fees, and circulate recorded copies to municipality, title company, and owner.

FAQs and Troubleshooting for Deeds of Dedication

Answers to frequent questions about validity, acceptance, recording, and digital execution of Deeds of Dedication.


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