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Draft Report to the California State Legislature

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§ 7.22 Form: Revenue Sharing Agreement

This agreement entered into by and among Purchaser Corporation, a New York corporation ("Purchaser"), and ABC Selling Corporation, a California corporation (the "Company"), and the individuals listed on Exhibit A hereto (collectively referred to as the "Sellers") as of the date set forth below.

Simultaneously with the execution of this Agreement, Sellers are selling to Purchaser all of the issued and outstanding shares (the "Shares") of the stock of the ABC Selling Corporation in accordance with a Stock Purchase Agreement of even date herewith (the "Stock Purchase Agreement") and certain of the Sellers are entering into Employment Agreements with the Company (the "Employment Agreements").

In connection with such transactions, Purchaser has obtained the exclusive rights to an operational software system (the "Software") and certain of Sellers shall be responsible for continued developments and enhancements to such Software.

In consideration of the foregoing and of the mutual covenants and agreements hereinafter set forth, the parties agree as follows:

1. Initial Term

During the period commencing on and ending on (the "Initial Term"), subject to the provisions of Section 3 hereof, Purchaser shall pay or cause the Company to pay to Sellers an amount (the "Initial Term Payment") equal to percent of all billings by Purchaser or the Company during the Initial Term for the licensing and custom modification of the Software at the rate of not less than $ per month for each individual personal computer license of the Software. In the event that such billings are not collected by Purchaser or the Company, Purchaser or the Company shall be entitled to a credit against future payments to Sellers in an amount equal to percent of all uncollected billings.

2. Extended Term

During the period commencing on and ending on (the "Extended Term"), Purchaser shall pay or cause the Company to pay to Sellers an amount (the "Extended Term Payment") equal to percent of all billings by Purchaser or the Company during the Extended Term for the licensing and custom modification of the Software at the rate of not less than $ per month for each individual personal computer license of the Software. In the event that such billings are not collected by Purchaser or the Company, Purchaser or the Company shall be entitled to a credit against future payments to Sellers in an amount equal to percent of all uncollected billings.

3. Expense Credit

During the Initial Term Purchaser shall pay the Company $ per month to cover the monthly expenses of the Company specified in Exhibit B hereto, and Sellers agree that such amounts ("Expense Credit") shall constitute a credit against Initial Term Payments. The amount, if any, by which Initial Term Payments for each of each quarter of the Initial Term exceed $ shall be paid within fifteen (15) days after the end of each quarter on the basis of billings for the Software by Purchaser or the Company during the preceding quarter. Each such payment shall be accompanied by a statement as to the calculation of such payment. Expense Credits shall be cumulative and, to the extent unused in any quarter, shall be applied against amounts due Sellers in subsequent quarters.

4. Payment Terms

Extended Term Payments shall be paid within fifteen (15) days after the end of each month during the Extended Term on the basis of billings for the Software by Purchaser or the Company during the preceding month. Each such payment shall be accompanied by a statement as to the calculation of such payment.

5. Right to Audit

Upon Sellers' request and prior written notice, given at any time within ninety (90) days after the end of each twelve (12) month period during the Initial Term and the Extended Term, Purchaser shall make its and the Company's pertinent records available to its regular auditors or to other auditors selected by Sellers and reasonably acceptable to Purchaser for examination, at the sole cost and expense of the Sellers, at the business premises of Purchaser or the Company during ordinary business hours for the purpose of verifying Purchaser's or the Company's quarterly and monthly statements. The report of such auditors shall be accepted as final by Purchaser, the Company and the Sellers.

6. Distribution to Sellers

All payments to Sellers shall be made to, and all statements in connection therewith shall be delivered to, as agent for the Sellers (the "Agent"). The Agent shall be responsible for distributing all funds paid by Purchaser or the Company to the Sellers as the Agent and the Sellers shall determine, and neither Purchaser nor the Company shall have any responsibility therefor.

7. General

7.1 Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of New York, and the parties hereto consent to the jurisdiction of any New York federal or state court for all purposes in connection with this Agreement.

7.2 Counterparts

This Agreement may be executed in counterparts, each of which shall be deemed to be an original but all of which together shall constitute but one and the same instrument.

7.3 Entire Agreement

This Agreement, including all Exhibits attached, constitutes the entire understanding among the parties with respect to the subject matter hereof, superseding all negotiations, prior discussions and preliminary agreements made prior to the date hereof. This Agreement may be amended only in writing executed by all parties hereto.

7.4 Successors

This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, personal representatives, successors and assigns.

7.5 Severability

If any section, subsection or provision of this Agreement, or the application of such section, subsection or provision, is held invalid, the remainder of this Agreement and the application of such section, subsection, or provision to persons or circumstances other than those to which it is held invalid shall not be affected thereby.

7.6 Waiver

Waiver by any of the parties of any term, provision or condition of this Agreement shall not be construed to be a waiver of any other term, provision or condition, nor shall such waiver be deemed a waiver of a subsequent breach of the same term, provision or condition. Failure or delay by any party to require performance of any provision of this Agreement shall not affect or impair such party's right to require full performance with such provision at any time thereafter.

IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement.

PURCHASER

By:

COMPANY

By:

Attorney-In-Fact for the

Sellers listed on

Exhibit A

Enter text✕

What the Draft Report to the California State Legislature Is

A Draft Report to the California State Legislature is a structured document prepared by a state agency, advisory board, contractor, or stakeholder that summarizes findings, recommendations, statutory analyses, and supporting data for consideration by legislators and committees. It typically includes an executive summary, background, methodology, fiscal and policy implications, and appendices with supporting exhibits. The draft is intended for review, revision, and formal transmission under the Legislature's submission procedures and may be published as part of committee materials or posted to an official legislative repository.

Why a Clear, Compliant Draft Report Matters

A well-constructed draft report improves legislative review, reduces follow-up questions, and documents the factual and fiscal bases for recommendations. Clear formatting, complete supporting exhibits, and accurate signatory authority help avoid procedural delays and protect the agency from administrative or legal challenge.

Why a Clear, Compliant Draft Report Matters

Who Prepares and Uses a Draft Report

Agencies, legislative staff, subject-matter experts, outside contractors, and legal counsel commonly prepare or review draft reports before formal submission to committees.

  • Agency Program Staff: Prepare technical content, compile data, and coordinate exhibits for committee review.
  • Legal Counsel: Reviews statutory language, clarifies authority, and confirms required disclosures or confidentiality limitations.
  • Legislative Staff and Committees: Use the draft to schedule hearings, request amendments, or prepare bill analyses.

Coordination among these roles reduces iteration, speeds committee consideration, and ensures the report meets procedural and statutory expectations.

Essential Sections to Include in the Draft Report

Organize the draft to match legislative expectations: concise executive summary, clear statutory context, methodology and data, fiscal impact, recommendations, and a complete appendix of supporting documents.

Executive Summary

One-page overview of key findings, recommended actions, and fiscal highlights for committee readers.

Statutory Context

Cite the enabling statute, scope of the review, and specific legislative directives that prompted the report.

Methodology

Describe data sources, analysis methods, limitations, and any stakeholder consultation performed.

Fiscal Impact

Present estimated costs and savings, budgetary implications, and funding source assumptions with clear calculations.

Recommendations

Numbered, prioritized actions with responsible entities and expected timelines for implementation.

Appendices

Supporting exhibits, data tables, legal opinions, and copies of referenced statutes or regulations.

Data and Compliance Checklist

Data Minimization: Include only necessary personal data.
HIPAA Considerations: Apply HIPAA safeguards for PHI; BAA if needed.
Record Retention: Follow retention schedules and legal holds.
Encryption: Protect files in transit and at rest.
Audit Trail: Log edits, approvals, and signings.
Access Controls: Limit editing to authorized personnel.

Step-by-Step: Preparing the Draft Report

Follow a consistent sequence from draft preparation through internal approvals and formal submission to ensure completeness and traceability.

  • 01
    Assemble content: Gather statutes, data sets, and prior reports for reference.
  • 02
    Write and format: Use clear headings, numbered recommendations, and consistent citation style.
  • 03
    Internal review: Obtain legal and fiscal reviews before final sign-off.
  • 04
    Finalize & submit: Attach exhibits and submit per legislative routing instructions.

How to Configure an Online Draft Report Workflow

Set up a digital workflow to collect approvals, signatures, and attachments while preserving an audit trail and secure storage.

Field Configuration
Document Upload PDF preferred; preserve original metadata.
Approval Routing Sequential reviewers: author → counsel → fiscal → director.
Signature Capture Collect printed name, role, and date fields.
Record Storage Store signed PDF plus audit log.

Where the Draft Report Goes After Finalization

Understand the typical routing path so submissions meet committee timelines and public record obligations.

  • Agency Filing: Submit the finalized draft to the responsible legislative clerk or committee.
  • Committee Review: Staff and committee members review the report and request follow-ups.
  • Publication: Report may be posted to committee materials or legislative websites.
  • Archiving: Maintain retained copies in the agency records system.

Technical Considerations for Digital Submission and Signing

Digital submission and signature systems should support required formats, integration with agency records, and verifiable audit trails.

  • File Formats: PDF/A or searchable PDF preferred for long-term access.
  • Integrations: Support for Google Workspace, Microsoft 365, or agency ECM.
  • Authentication: Multi-factor or identity proofing for senior signers.

Choose a platform that preserves timestamps, stores an audit trail, and supports secure export to your records retention system.

Timing and Processing Expectations

Timelines vary by legislative calendar and committee procedures; allow time for internal reviews, legal and fiscal clearance, and possible revisions requested by staff.

Internal Review Time:

Plan at least 2–4 weeks for legal and fiscal review.

Committee Lead Time:

Allow committee staff several weeks before scheduled hearings.

Publication Window:

Public posting may occur when materials are finalized for a hearing.

Revision Cycle:

Expect one or more revision rounds after staff queries.

Records Entry:

File signed copy in agency records immediately after submission.

Common Mistakes to Avoid

  • Omitting required exhibits or data tables that committee staff expect, which results in follow-up requests and delayed consideration.
  • Failing to obtain legal or fiscal sign-off before submission, creating inconsistent conclusions or budget figures that require correction.
  • Using ambiguous language in recommendations that leaves implementation responsibility unclear and invites multiple interpretations by stakeholders.
  • Submitting file formats that are not searchable or that strip metadata, making verification and indexing more time-consuming for legislative staff.

Consequences of an Incorrect or Incomplete Draft

Procedural Delay: Committee may defer consideration.
Administrative Rework: Agency must prepare corrected versions.
Public Record Error: Incorrect public posting may require formal correction.
Confidentiality Loss: Improper disclosures can trigger privacy reviews.
Fiscal Misstatement: Budget errors can affect appropriations decisions.
Legal Challenge: Statutory noncompliance can invite legal scrutiny.

Who Is Authorized to Sign the Draft Report

Agency Director

The Agency Director or their designee typically has the authority to sign and certify factual accuracy; ensure delegation of authority is documented in agency rules or written delegation.

Legally Authorized Signer

Legal counsel or delegated official may sign legal certifications; confirm who may bind the agency under internal policies before obtaining signatures.

Notarization and Witness Steps for Supporting Documents

Some attachments or certifications may require notarization or witness attestation; follow the appropriate verification steps and record-keeping for either in-person or remote notarizations.

01

Determine Need

Confirm whether an exhibit requires notarization or witness signatures under applicable law or agency policy.

02

Choose Notary Type

Decide between traditional in-person notary or Remote Online Notarization (RON) if available.

03

Identity Proofing

Collect government ID and any identity-proofing evidence required by the notary method.

04

Sign Before Notary

Signer must appear physically or via authorized audio-video connection as required.

05

Notarial Certificate

Notary completes certificate and journal entry per state law.

06

RON Recordkeeping

If RON used, retain audio-video and journal records per state retention rules.

07

Upload Originals

Attach notarized originals or authenticated copies to the draft report package.

08

Retain Copies

Store notarized documents in agency records per retention schedule.

FAQs: Submitting and Managing a Draft Report

Answers to the most common questions about content, signatures, attachments, and recordkeeping for draft reports to the California State Legislature.


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