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St. Cloud State University Center for International Studies Student Education Abroad Handbook 2011-2012 EDUCATION ABROAD STAFF Nichole L. Pazdernik Director, Education Abroad nlpazdernik@stcloudstate.edu (320)308-4224 Linda Raine Education Abroad Coordinator laraine@stcloudstate.edu (320)308-4288 Jan Hallan Accountant, Center for International Studies jmhallan@stcloudstate.edu (320)308-4287 Wade Sherman Resident Coordinator, Alnwick, England wtsherman@stcloudstate.edu Contact Information Address: Phone: Fax: Email: Website: Center for International Studies Education Abroad Office Lawrence Hall, G08 720 Fourth Ave South St. Cloud, MN 56301-4498 (320)308-4287 (320)308-4223 educationabroad@stcloudstate.edu www.stcloudstate.edu/educationabroad Congratulations on your decision to study abroad! This decision will no doubt change you in some way. Along with the wonderful opportunity to travel, you will learn in a setting not like any here on campus. “A journey of a thousand miles begins with a single step.” - Lao Tzu “Travel breaks down a kind of inner structure we have. Stripped of our props, deprived of our masks, we are completely on the surface of ourselves.” - Albert Camus Welcome to Education Abroad! St. Cloud State University welcomes and congratulates you to the world of education abroad! Literally, welcome to the world!! A new world that you may have never realized is so small and fascinating until you go abroad. A world that you may not have realized you knew so little about until you study abroad. On your journey, you will learn so much more about yourself while experiencing another part of the world from your own. You will not regret your decision to study in another country. Whether your goals are to further your language abilities, educate yourself about another part of the world, visit a place where your ancestors came from, or have an edge for your job search, you cannot go wrong by studying abroad. Education abroad is the best way to prepare you for life in a global market. Your employers will be looking for people who can communicate with diverse groups of people and who can navigate issues in the job in creative ways. You will learn to become self-reliant and an independent person while learning about yourself in a way you never thought possible. Studying abroad will expose you to a whole new perspective of living and broaden your horizons. Believe it or not, you will not see things the way they used to be once you return from exploring another country. The Education Abroad Office at St. Cloud State University strives to provide assistance and support to students through the program selection process, admission process, pre-departure process, education abroad term, and after returning to the home campus. Keep in mind that we are here to assist and, while much of the responsibility is on you to obtain the necessary information, we are here to provide you with the resources for a successful program. An education abroad experience requires a lot of work on your part as you prepare for your program. Talk to anyone who has been abroad and you will discover that it is worth all of the work you put into it. Congratulations on your decision to study abroad! The experience will be so rich it will be worth its weight in gold. NICHOLE PAZDERNIK LINDA RAINE Director of Education Abroad Coordinator of Education Abroad Table of Contents WELCOME TO EDUCATION ABROAD INTRO Welcome Note………………………………………………………………………………………........................................Introduction PRE-DEPARTURE Part I Financial Information Billing Process..........................................................................................................................................................................2 Financial Aid..........................................................................................................................................................................3-4 Cancellation Policy..................................................................................................................................................................4 Travel Warnings and Alerts…………………………………………………………………………………………………….5-6 Power of Attorney...............................................................................................................................................................7-8 Academic Expectations Academic Integrity Policy...................................................................................................................................................9 Academic Policies...................................................................................................................................................................9 Participation Agreement…………………………………………………………………………….…………………………....10 Health and Medical Insurance Health and Medical Insurance …….................................................................................................................................11 Requirements………………………………………………………………………………………………………………………….12 ISIC Card and Insurance…………………………………..………………………………………………………………..……..13 Liability Insurance……………………………………………………….………………………………………………………….13 Travel Documents Passport………………………………………………………………………………………………………………………………….14 Visa………………………………………………………………………………………………………………………………………...15 General Information: Pre-Departure Packing/Preparation checklist.................................................................................................................................16-17 Transformers, Converters, and Adapters…………………………………………...……………………………………..17 Methods of Communication………………………………………………………………………………………………..........18 Airport Safety, Regulations, and Customs…………………………………….…………………………………………...19 Carry-on Luggage………………………………………………………………………………..…………………………………..20 Duties and Customs……………………………………………………………………………………….………………………...21 WHILE ABROAD Part II General Information: Abroad Spending Money.............................................................................................................................................................22-23 Money Saving Tips...............................................................................................................................................................23 Exploring Cultural Differences.................................................................................................................................24-30 Culture Shock...................................................................................................................................................................30-31 Cross-Cultural Communication Styles………………………………………………………………………………………32 Travel Resources...................................................................................................................................................................33 Safety While Abroad Emergency Planning…………………………………………………………………………………………………….…….34-35 Emergency Protocol ….………............................................................................................................................................36 Program Policies....................................................................................................................................................................37 Drinking.....................................................................................................................................................................................37 Illegal Substance Use...........................................................................................................................................................37 Code of Conduct Information…………………………………………………………………………………………………...38 Sexual Assault........................................................................................................................................................................39 Tips to Reduce Risks While Abroad……………………………………………………………………………………..…...40 Road Safety.............................................................................................................................................................................40 RETURNING HOME Part III Reverse Culture Shock Stages of Re-Entry..........................................................................................................................................................41-42 Signs of Reverse Culture Shock................................................................................................................................42-43 Make Your Education Abroad Experience Count………….………………………………………………………43-44 FINAL THOUGHTS & CONCLUSION PART IV Final Thoughts and Conclusion Note………………………………………………………………....................................45 Useful Websites……………………………………………………………………………………………………………………….46 Handbook Photos…………………………………………………………………………………………………..………………..47 PRE-DEPARTURE PRE-DEPARTURE CONGRATULATIONS!! You made it! You went through all the steps in the application process successfully, got approved, and now are on your way to embark on a whole new adventure! The Education Abroad Office would like to thank you for taking part in studying abroad. You don’t realize this now but your new international experiences are going to enrich our campus culturally and move us towards a more harmonious global community. Be prepared for a life changing experience and the unique opportunity to discover and learn about other people and cultures. However, the person you will end up learning the most about during your study abroad trip will be YOU! So travel with an open mind and open heart and be willing to embrace the unique differences other parts of the world have to offer. Purpose of the Education Abroad Student Handbook  Tips on how to prepare for your departure  Provide you with important travel information needed during your departure, arrival and return.  Answer any questions that may come up related to billing, financial aid, cancellations, academic expectations and policies, insurance information and standard airport information.  The packet also contains information you use while abroad and before your return to the United States.  Important contact information in case of emergency. 1 PRE-DEPARTURE BEFORE YOU GO ANY FURTHER, PLEASE READ THIS IMPORTANT INFORMATION ABOUT PAYMENT CAREFULLY Billing Process The cost-payment information sheet is provided to inform you of the amount of the program cost and tuition cost of your chosen study abroad program. The program cost will show up on your student account when the semester you are studying abroad is open. Because of this, in some cases, students studying abroad leave for their destination prior to having the actual charge posted to their account. It is extremely important that you have a clear picture of the “TOTAL” cost of studying abroad. The payment schedule lists the program cost and the range of tuition cost. Students sign up for classes on an individual basis and the number of credits taken by students varies, which results in different tuition costs per student. Program cost is set per program and includes a variety of items depending on the education abroad program. If you have any questions regarding your financial aid, please contact the financial aid office (more information on page 4). When you make your payments, you must indicate to the Cashiers Office that the payment is for “term, year, and education abroad program”. For example you would say: “This is a prepayment for next semester’s China education abroad program”. The Business Office normally processes all payments for the current semester therefore it is necessary to let them know that the prepayment is for the “upcoming” semester. IMPORTANT: If you receive an unexpected refund or a reduced bill for the current semester, review the bill to see if your education abroad payment was applied in error to the current semester. The program cost must be paid in accordance with SCSU payment policy. Students with financial aid are considered paid in full if they provide a signed Assignment of Financial Aid form and the outstanding balance due, shown on their student account, is equal to or less than the amount of aid that is expected to be received. Students not receiving financial aid must have their program cost/tuition and fees (student account) paid in full prior to traveling **Students who have outstanding balances will not be allowed to travel per SCSU policy** The program cost will appear on your student account in two parts: Int’l ID card charge and Program charge. Tuition and MSUSA fees will show up on your account after your class registration has been completed. Additional charges that may appear depending on the program you are attending: Additional air fare charges; i.e. Icelandic stopover – Alnwick program Non-resident or reciprocity tuition charges All students should review their bill and financial aid information to make sure the charges, payments, and financial aid are correct – PLEASE notify Jan Hallan at CIS jmhallan@stcloudstate.edu or 320.308.4042 if you have any questions/errors. Students should also verify the classes listed – contact your CIS Education Abroad advisor for any concerns regarding classes. 2 PRE-DEPARTURE Financial Aid Make sure that you have changed your billing address before leaving on your study abroad program to whoever will be handling your business affairs while you are overseas. Your ability to register for the next semester’s classes will be affected by any outstanding charges. Please be sure that the person handling your affairs understands the importance of bills and notifies you promptly. All charges will appear on your current SCSU student account and payment deadlines are in accordance with current SCSU payment policy. The tuition fee and payment schedules can be found at: http://www.stcloudstate.edu/billing/default.asp Payments should be made by credit card, money order or check, made out to: St. Cloud State University. Payments can be mailed or delivered in person: Check/Money Order Payments by check or money order can be mailed to: St. Cloud State University Attn: Cashiers Administrative Services 122 720 4th Avenue South St. Cloud, MN 56301 Phone: (320) 308-4012 Please write your student I.D. number on your check or money order. In Person Payments can also be made at the Student Services counter in room 123 of the Administrative Services Building. IMPORTANT: Remember that any payments you make for studying abroad must indicate to the cashier that your payment is for the term, year, and program that you are studying abroad (e.g. Spring 2010 China Study Abroad). If mailing check or money order, also include your student ID# or social security number. Financial aid is notified of your participation on the program after the application deadline and your acceptance into the program. The Financial Aid office receives a list of all study abroad students. The Financial Aid office will calculate your award package based on the additional cost of the study abroad program – make sure that you follow up on the necessary paper work required to accept the award. The education abroad costs are included in the original award package for the fall semester programs (if you complete your application in a timely manner). Students on spring and summer programs will receive a revised financial aid award via email at their Husky Net email address – once again, because it has been revised you will need to follow up on necessary paper work required to accept the additional award. Students are emailed instructions on how to look up their financial award information on-line. Please note: If you choose to borrow private loan educational funds, you should allow a minimum of 3 weeks for processing due to the number of steps involved in the private loan application process. Also, if your private loan lender sends your loan funds as a check co-payable to you and SCSU, the SCSU Business Services Office will not be able to apply the funds to your account without your signature and/or other special handling requirements. Work 3 PRE-DEPARTURE study is available on the England program. If you receive work study with your financial aid package and work during studying abroad, your time sheets are faxed back to SCSU. To see if there will be eligible positions, you should check with the CIS staff to verify if work study is available for that term. If you participate in the work study program while abroad, direct deposit is strongly encouraged so that you can have immediate access to your funds while abroad. The Business Services office will administer remaining financial aid funds (after bills are paid) via direct deposit or mail the refund to your local address. Direct Deposit must be set up prior to departure. Direct Deposit forms are available Business Services (AS 122). Financial Aid - Fall Semester Education Abroad As noted about, the financial aid award includes the cost of the study abroad program however; the award is distributed evenly over the fall and spring semesters. In the past, fall semester study abroad students have requested to receive all or most of their loan money in the fall. If you have questions regarding your financial aid eligibility or how to arrange your student loans, you are encouraged to contact the Financial Aid Office for assistance, located in Administrative Services. Their email address is financialaid@stcloudstate.edu. Non - SCSU Students with Financial Aid If you are transferring to SCSU – follow the above procedures. However, you must be sure to select the school code for SCSU. Students who are NOT transferring to SCSU – you will need to check with your home University’s Financial Aid office regarding the following areas:  Arrange a consortium agreement with SCSU’s Financial Aid office  Be sure that your financial aid reflects the cost of the education abroad program  Determine how you would like the money to be disbursed – if you want to apply your aid towards your program costs, the Center for International Studies will need photocopies of your award letters and information on your University regarding how the financial aid will be disbursed to your SCSU student account. Study Abroad Cancellation Policy After being admitted into the program of your choice, cancellation or withdrawal from the program will result in cancellation fees. They are listed below: Cancellation from a program by the student: If you choose to cancel from a program for any reason after applying, keep in mind that there are costs involved. The University begins to make arrangements for all participants of the program shortly after the deadline for many programs. The University pays up front for airline tickets and tour companies for many of the programs. Therefore, if you cancel, any costs in which the University has paid and cannot be refunded will be charged to you. On your application you have signed that you understand the cancellation policy, so if you have any questions, please ask as the Education Abroad Office staff as soon as you are considering cancelling. There is also a $250 cancellation fee if you cancel within 60 days of the program leave date. Withdrawal from the program must be done in writing by completing a cancellation form and submitting it to the Center for International Studies located in Lawrence Hall. 4 PRE-DEPARTURE U.S. State Department Travel Warnings/Alerts St. Cloud State University uses U.S. State Department Travel Warning/Alerts as a guideline in determining whether an international St. Cloud State-sponsored program (e.g., education abroad, music trip, field experience, internship) will take place. All faculty, staff and students participating in an education abroad program are registered with the appropriate American Citizens Interest Section or U.S. Embassy. Travel Warning/Alerts are issued to advise U.S. citizens regarding travel to a given country. It also alerts American citizens if they should leave a particular country because of current or developing situations. This includes political or government unrest, religious conflicts or national disasters. In using these Travel Warning/Alerts as a guideline, St. Cloud State University will cancel a program if a warning/alert is issued. St. Cloud State also reserves the right to cancel its own programs or approval of a NonSCSU program in countries with severe safety and/or health issues. This can occur without the issuance of a U.S. State Department Travel Warning/Alert. St. Cloud State University operates under a Force Majeure clause which means that cancellation may happen without fault of either the student or the University, because of situations of natural disaster, pandemic, war, terrorist threat, or other such circumstances. All students participating in an Education Abroad program will have insurance through the International Student Identification Card which is included in the program fee. This insurance will cover some travel incidents and has emergency medical, evacuation and repatriation insurance. Please see the website for details of policy coverage at www.stcloudstate.edu/educationabroad/policies.asp St. Cloud State University Program: These programs are sponsored by St. Cloud State University; they may be short-term or semester-long. Should a St. Cloud State University program be cancelled due to a Travel Warning/Alert that is issued for a country in which students are preparing to study or travel (i.e., not yet departed):  Students will be reimbursed any recoverable costs (any costs that the University has not paid out on behalf of the program and the University can recover and subsequently return to the student). Note: This means students may incur a financial loss.  Students will be advised on whether they may apply for or be able to participate in another suitable program (depending on time until departure, etc); or,  If another program is not feasible for students seeking to earn academic credit abroad, they will be advised to see their academic advisor to register for St. Cloud State courses on campus. Should a St. Cloud State program be cancelled due to a Travel Warning/Alert being issued for a country in which the program is already taking place:  Students will be given assistance in arranging departure from that country (may be to a third country). Students may incur costs associated with this change in travel plans.  St. Cloud State will refund any refundable costs to the student. Note: This means students may incur some financial loss.  St. Cloud State will make every effort to arrange for the student to complete the requirements for earning academic credit for the program, if applicable, but this is not guaranteed.  The University has no responsibility or liability for a student who remains in the foreign country after receiving notice of St. Cloud State’s cancellation of the program. 5 PRE-DEPARTURE Should a student choose to withdraw from a St. Cloud State program in a country for which no Travel Warning/Alert has been issued and about which the student has concerns, but St. Cloud State does not cancel the program:  The student is subject to the Cancellation fee structure as published, which is loss of any non-recoverable fees which may include, but is not limited to, the airfare, tour company, housing, etc., and if within 60 days of departure or during a program, there is a $250 cancellation fee added to the student’s account. Note: Students will incur financial loss. Non-SCSU Programs: These are programs sponsored by an outside provider or institution (third party provider) for the purpose of studying abroad. If St. Cloud State withdraws its approval of a program in a country for which a student is preparing to study due to the issuance of a Travel Warning/Alert:  The student is subject to the policies of the program sponsor regarding cancellation and reimbursement of any payments or deposits. Note: This means students may incur financial loss.  The Education Abroad Office will advise and assist the student in finding another suitable program if time allows, or;  The Education Abroad Office will advise the student to meet with an academic advisor on campus to register for on-campus classes. If St. Cloud State withdraws its approval of a program in a country for which a student is currently studying due to the issuance of a Travel Warning/Alert:  The student is subject to the policies of the program sponsor regarding cancellation and reimbursement of any payments. Note: This means students may incur financial loss.  St. Cloud State will offer advice on arranging departure from that country (may be to a third country). This arrangement will be in consultation and conjunction with the non-SCSU program provider. Note: This means students may incur financial loss.  The student is subject to the policies of the program sponsor regarding reimbursement of any recoverable costs and the possibility of completing the requirements for earning academic credit for the program. Note: This means students may incur a loss and/or may not be able to earn credit (full or partial). Quarantine Requirement/Exclusion from Campus: In addition, if any of the above cancellation situations are due to a pandemic or epidemic in the country of study, and if a St. Cloud State student returning from those countries has had a known risk of exposure and is determined by medical screening that quarantine is warranted, that individual will not be allowed on campus for a period as determined by the current medical guidelines. Note: Some situations are cause for determinations to have a student stay in the country longer than the program date (due to illness or other travel restrictions). This may cause the student financial loss. 6 PRE-DEPARTURE Power of Attorney Many students who are studying abroad select a person to take care of their business affairs while they are out of the country, which is referred to as “Power of Attorney” and the Education Abroad office highly recommends this. A Power of Attorney can be used to complete financial aid paperwork, handle issues related to depositing of checks and processing banking & insurance transactions. In order to assign a Power of Attorney, a document must be drafted which assigns the power to act as your legal representative in specific situations. You can make an appointment with an attorney to draft a Power of Attorney, or you may draft/purchase (from an office supply store) a generic Power of Attorney form and have the signatures notarized. You should select a person you consider trustworthy to make decisions in your best interest and sign on your behalf. Most students select a parent, significant other, or a long-term friend. A casual acquaintance is not recommended. Education Abroad office staff should not be asked as it may be a conflict of interest. Education abroad students usually complete the statutory short form, as you most likely limit the powers granted and the duration (See sample document on next page). Take care of arranging your Power of Attorney well in advance of your departure and notify the appropriate offices and/or individuals. The Power of Attorney should cover the entire time you plan to be away (including travel prior and/or after your education abroad experience). Adapted from the University of Minnesota (Please see next page for Power of Attorney Sample) 7 PRE-DEPARTURE Sample Power of Attorney form I, _____________________________________ of (Name) ____________________________________________________________________________ (Address) do hereby appoint ____________________________________________________________________________________________________ (Name or Names) of _________________________________________________________________________ to handle my business affairs (Address) on my behalf. This authorization is in effect while I am studying abroad in ______________________________________ (Country) from ________________________________ to ______________________________________ in witness of the above statement, (Date you depart) (Date you arrive back) I sign my name this _________________________ day of ________________________, _________________________. _________________________________________________________________ (Signature) Subscribed and sworn to before me this ____________________ day of _____________________, _______________ __________________________________________________________ (Signature of Notary Public) 8 PRE-DEPARTURE Academic Expectations While there is no doubt you are in for a fun and exciting experience, it is important to remember that you are participating in an academic program. Everything is a learning experience, and your time abroad is an opportunity to enhance your academic achievements. Your social and political values will be challenged; you will have an enlightened self-identity as an American, and you will increase your critical thinking skills. You should be thinking and planning for graduation and what employers are looking for. This is a time to enhance your language skills, finish general education requirements, finish specific major requirements, and TRAVEL! Throughout your experience, and prior to, make sure you set goals, reflect upon these goals, evaluate and review your goals, and ultimately set new goals for your future. There is a need to balance your academic and personal interests while you are studying abroad - and remember that in the end you are there to successfully complete academic work. Academic Integrity Policy You will be enrolled as an SCSU student while attending the education abroad program, and consequently you are expected to abide by the SCSU student conduct policies, which can be found online at: http://www.stcloudstate.edu/studenthandbook/code/default.asp. These policies cover many topics, including but not limited to, academic integrity, cheating, plagiarism, sexual and other violence, hazing, drugs, and respect. Please familiarize yourself with the content of the Student Code of Conduct and Academic Policy, as you are responsible for the policies outlined therein. The University reserves the right to take necessary and appropriate action to protect the safety and well being of the campus community and to support the mission of the University. Such action may include taking disciplinary action as outlined in this Code against those students whose behavior off-campus poses a potential danger to others, to self, or would otherwise disrupt the campus environment or adversely affect the University. Academic Policies Class Load/Academic Achievement: You must register for and complete the credits attached to the program (depending on the requirements for your program) with a GPA of 2.00 to remain in good standing at the program site. Failure to achieve the 2.00 GPA or completion of the required credits may result in your dismissal from the program. Enrollment for more than 18 credits will require additional permission for taking an overload. Field Trips and Supplemental Academic Fees: There may be times when the program will call for you to pay supplemental charges for special events or programs. This may happen when classes attend concerts or recitals where the costs are high or where special events are included on a trip. Please be aware of these possibilities. You may be asked for two or three supplements during your program. In most cases, you will have advanced notice of these fees, but if you have questions, ask a leading member of your program, professor or advisor. While abroad please remember that your program is based on academics which should therefore be a central element to your experience. 9 PRE-DEPARTURE Below is a sample form that you will receive during the pre-departure orientation. This form is the participation agreement form stating the St. Cloud State University’s procedures and rules. The Alnwick, England program will have a similar form, however there are a few more policies and the language is a bit different. CENTER FOR INTERNATIONAL STUDIES ST. CLOUD STATE UNIVERSITY PARTICIPATION AGREEMENT Due to the location of overseas programs, the need for efficient administration of the programs, and the full participation and cooperation of all students in the programs, a need for a clear understanding of the authority of St. Cloud State University and the Faculty/Program Director in making prompt decisions in academic, administrative and disciplinary matters exists. Therefore, all students participating in St. Cloud State University's overseas programs are required to read and to agree to the following special principles and procedures: 1. All students are required to abide by all administrative, financial and academic decisions of the St. Cloud State University Faculty/Program Director. Refusal to cooperate may result, at the discretion of the Faculty/Program Director, in dismissal from the program without refund or academic credit. 2. All students who in the judgment of the Faculty/Program Director violate the St. Cloud State University's Code of Conduct may be dismissed from the overseas program without refund or academic credit. 3. The student freely and knowledgeably waives his/her due process right as listed under the University Code of Conduct to the extent required by the conditions described above which permit the Faculty/Program Director to act immediately in response to academic and disciplinary difficulties occurring abroad. All appeals from a decision of the Faculty/Program Director must follow the St. Cloud State University judicial procedures and be initiated by the student after return to the United States. ---------------------------------------------------------------------------------------------------------------------------------I have read and fully understand the terms of the Code of Conduct and this Participation Agreement. I agree to abide by the above conditions and procedures during my participation in the St. Cloud State University overseas program. I understand that I have been given full notice regarding the terms, conditions, procedures, expectations and requirements of the program and that no further reminder or notice need be given. __________________________________ Print name ____________________________ Program/Term/Year __________________________________ Signature ____________________________ Date 10 PRE-DEPARTURE Health and Medical Insurance Prior to your departure, you should review worldwide health information and country-specific health requirements for all countries in which you will study, as well as those you think you will visit. One of the best sources of information for international travelers is the Center for Disease Control and Prevention Website: www.cdc.gov/travel. There is a special section tailored to study abroad students, which is worth looking at. There is a Medical Disclosure and Health Information form that you will also have to turn in as a part of your application. This form is collected during pre-departure orientation. It is very important that this form is turned in because your medical information is necessary in the event of serious illness or accident. If you have any questions regarding medical problems, immunization requirements, or other health issues that may affect your participation in the program, you need to consult with your doctor, a local travel clinic, or SCSU’s Health Services. All countries recommend that travelers be up-to-date on routine immunizations. Even if the countries you plan to visit have no required immunizations to enter you should visit a health practitioner to discuss managing your health while abroad, including vaccinations and medication/prescriptions. It is suggested that you complete a physical, eye and dental examinations prior to departure. Plan to visit a health care professional at least three months prior to departure. You should have your doctor’s contact information in your possession while abroad; including phone number, address, etc. It would also be a good idea to bring the list of immunizations you received with you while traveling, in the event that you are asked to prove this information. You can get a list of you immunization history from your doctor or nurse practitioner. NOTE ON PRESCRIPTION MEDICATIONS: If you are currently taking prescription medication, be sure to bring a supply in the original, labeled container. It is recommended to carry your prescriptions in your carry-on luggage in case checked luggage is lost. Have copies of prescriptions & their generic names. If you have any unusual medications (e.g. narcotics) make sure that you have a note from your doctor along with the prescription. While it is recommended to take enough of your medication with you for your entire stay, if you need to ship medication be advised that you may need an exact list of the ingredients and that there may be country-specific regulations regarding bringing medications into the area. Occasionally, common prescription medications in the U.S. are illegal abroad. Check with the embassies, www.embassy.org/embassies, of the countries you expect to visit to make sure your prescription and over-the-counter medications are permissible. 11 PRE-DEPARTURE Health and Medical Requirements Medical Insurance St. Cloud State University education abroad programs require that students have health insurance while abroad because it is crucial that you have a medical health insurance that will cover you while overseas. St. Cloud State has recently changed their health insurance requirement, as of Fall of 2010. Students studying abroad are now required to be enrolled in an emergency medical insurance policy through the Center for International Studies under the International Student Identification Card (ISIC). The card is issued to every student studying abroad by the Education Abroad office. This insurance is good for one year anytime the student travels outside of the country. Please read restrictions in the brochure or go to the ISIC website, www.isic.org for more information. The insurance is coverage at the premium insurance rate. International Student Identification Card (ISIC) All students enrolling in a St. Cloud State education abroad program will purchase the International Student Identity Card (ISIC) and pay for it through the program fees for the program. It provides you with emergency medical evacuation and repatriation insurance for $68/year. This coverage also provides travel insurance, but not cancelation insurance. This policy was implemented because individual health insurance plans were not all providing adequate overseas coverage. This coverage is good for one year from the card issue date any time the student is traveling overseas. It does not apply while the student is at home or at SCSU. It is travel insurance for emergency medical, evacuation, and travel only. If you have your own medical insurance, the Education Abroad office encourages you to continue that coverage as well, as it will allow you to be double covered if a medical emergency occurs while abroad. Travel Insurance The Education Abroad Office does not support or recommend one company over the other, but it is recommended that students look into purchase of travel insurance in case of family emergencies. The ISIC insurance required by St. Cloud State University will not cover returning home due to a death in the family or canceling your participation due to a family emergency. Check policies carefully so you know your full coverage options. Some options to consider are:  http://www.accessamerica.com/  http://www.travelguard.com/ 12 PRE-DEPARTURE ISIC Card Coverage Information ISIC HEALTH INSURANCE: The benefits and services of the ISIC Insurance Plan are listed below: Coverage ISIC Premium Emergency Medical Transportation/Evacuation $1,000,000 Accidental Death & Dismemberment – Air Only $500,000 Medical Expense $100,000 *Mental Health Coverage* none Repatriation of Remains $50,000 Accidental Death & Dismemberment – All Other $20,000 Baggage & Personal Effects $2,000 Travel Document Replacement $500 Trip Delay (Domestic Only) $300 Baggage Delay $200 Travel Medical Assistance Included Worldwide Travel Assistance Included The card also entitles you to special privileges and discounts including reduced or free admission to museums, theatres, cinemas, concerts, and cultural and historic sights. New benefits include discounts on international phone calls on AT&T's USA Direct Service and discounts on wiring money with American Express. Always show your card when buying tickets for events to see if they might give you a discount. Possible discounts are rarely advertised so be prepared to ask. The card is valid for the calendar year in which it is issued. Liability Insurance Travelers should consider purchasing liability insurance prior to departure, which will cover them for any damage to property and lost or stolen items while overseas. Check with your family's homeowner's insurance or rental insurance, which may also provide coverage for person items such as laptops, cameras, etc. 13 PRE-DEPARTURE Travel Documents: Passports A passport is an official document issued by the government of a country to a citizen that identifies the bearer and gives permission to travel to and from that country. A valid passport is required to exit the United States and for entry back into the United States. At this time, if you have not already applied for a passport, please do so and try to get the process expedited. Most passport applications require you to produce some legal documents such as a birth certificate and passport photos. It usually takes about 6-8 weeks to process a passport so it is critical to apply in advance in order to combat any problems that may arise. If you currently have a passport, please check to see when the expiration date is so that if you need to renew your passport, there is still time to apply for it. Most countries require that your passport be valid at least six months beyond the end date of your education abroad program. Passport information      Within St. Cloud, passport applications are processed through Stearns County or at the US Post Office. o Other nearby passport processing centers include the Bloomington Civic Plaza and the Hennepin Count Service Center. Routine processing of passports takes 6-8 weeks. Expedited services are available for an additional fee. Passport Photos may be purchased through Copies Plus located in Atwood Memorial Center or at retail stores such as Walgreens, Wal-Mart or Target. Lost or Stolen passports should be reported to the nearest US Embassy or Consulate immediately. If you have any questions about passports please contact CIS. Passport Type Passport Fee Execution Fee Expedite Fee (If applicable) Passport Photo Fees (If applicable) Passport Book Age 16 and over $75.00 $25.00 $60.00 $17.00 Passport Book Age 15 and under Passport Card Age 16 and over $60.00 $25.00 $60.00 $17.00 $20.00 $25.00 N/A $17.00 Passport Card Age 15 and under $10.00 $25.00 N/A $17.00 For more passport information or to obtain an application please visit: www.travel.state.gov 14 PRE-DEPARTURE Travel Documents: Visas After getting your passport taken care of, you will then have to look to see if a visa is required to enter into the country that you are going to. You MUST have your passport before applying for a visa. A visa is another travel document that is issued by the embassy of the country that you are going to. It is a stamp that is placed inside of your passport which states that you are eligible to travel to that country, how long you are going to be staying and when you must return back. Only some countries require visas, so please visit http://travel.state.gov/visa/ for more information and list of country requirements.     For SCSU sponsored study abroad programs, the staff at CIS will assist students with the visa process. Visa fees are included in overall program costs. More details will be available at pre-departure orientation. For non-SCSU program participants, it is the responsibility of the traveler to obtain visas, where required, from the appropriate embassy or nearest consulate of the country you are planning to visit. (Check with your program provider to learn if they assist with this process.) Processing and visa fees vary, and most are not refundable. If you are NOT a U.S. citizen, please let your education abroad coordinator know immediately. Visa requirements are often different for non-U.S. citizens. 15 PRE-DEPARTURE Packing/Preparation Checklist It is important to make a list of important things to bring with you on your journey abroad, in order to be prepared for your journey. We have compiled a list of items to bring, not to bring and a general list of what to do before departure. This list is by no means all inclusive, but it should get you started on preparing for your experience. We recommend you mark things off as you gather the items. What to pack:  Luggage tags to mark your bags  Guidebook and map  Photocopies of your passport and itinerary; one with you and one with family or friends  Addresses, phone numbers and pictures of family and friends  Camera, extra batteries and memory cards  Laptop (check with program director if useful or a burden)  International Converters/Adapters  Travel alarm clock  Chargers  A book, IPod, music player, playing cards  Journal  Bank and card numbers to report theft  Pin numbers for your Credit Cards and Debit Cards. Do NOT bring:  Too many toiletries! Major brands are available in almost all larger cities abroad  Valuable or expensive(looking) jewelry  Irreplaceable family objects  Unnecessary credit cards  Firearms and ammunition and any other weapons, including Mace  Illegal drugs/non-prescription drugs or medications Things to do before departure:  Apply/renew passport (make sure passport is valid for at least 6 months after your return)  Check expiration date on credits and debit cards  Contact your bank & credit card company to let them know you will be travelling outside the country and the dates you would be travelling.  Consider a phrase book if you do not speak the language  Prescription drugs for your entire trip abroad in  Inform yourself about culture & history or the  contact lens solution for your entire stay  Towels or linens for hostels  Small sewing kit  Day-pack that can double as your carry-on  Durable, mix & match clothes (Check the  Carry a list of immunizations and dates received  Check with airlines for carry-on and weight original containers – with letter from doctor  Contact lenses and eye glasses – with prescription country you are going to for what you should bring, look at weather reports, REMEMBER the less you look like a tourist the less likely you are to be targeted for a crime)  Comfortable shoes for travel  Swimsuit and suntan lotion (which can be very expensive in South Africa or Chile)  Umbrella  Coat for a windy or rainy day  Small items to be used as gifts (for host families and new friends!)  SAVE EXTRA ROOM FOR THINGS YOU WILL WANT TO BRING HOME!! countries you will be visiting, as well as current events  Get necessary/recommended vaccinations. Check www.cdc.gov restrictions  Check with airport security website on regulations (Regulations can change daily) check www.tsa.gov  Make extra copies of passport, visas, photos, airline tickets and flights, driver’s license, etc.  Give one set of copies to leave with family  Keep one copy in bag/luggage where you would carry your valuables  Put another one separate from those valuables. 16 PRE-DEPARTURE Once you have arrived in your new host country:  Contact your family to let them know you are safe! (They will appreciate this!!)  Get over jet lag faster by rehydrating yourself and getting used to a normal sleep schedule. For example: if you arrive in the morning, do not go to sleep right away, begin sleeping according to your new clock  Do research and find where you can exchange money. Sometimes, big banks are the best option or you may find the same rate at local hotels  Figure out with your program director/professor how much time you will have to rest before class begins or your group meets again  Unpack and figure out if you forgot anything important that you can buy before you need it  GET EXCITED for a completely new experience! Do not expect it to be like home  Be willing to integrate yourself into the culture, try different cuisines and mingle with the locals  Be flexible! Chances are it will be different than what you expected Transformers, Converters, and Adapters The use of transformers, converters, and adapters on the SCSU study abroad programs has always been an issue that creates a lot of confusion among students going abroad. This supplements intent is to clear up any misunderstanding, and to give students a clear idea of the options they have. The problem is due to the fact that most household appliances in the USA operate on 110 volts, while overseas, they operate on 220 volts. Thus, if American appliances, say a hairdryer, were to be plugged into an English outlet directly (with just an adapter plug), the unit would burn out due to the excessive amount of voltage fed into the unit. Converters can be used for anything that cannot run on batteries such as hair dryers, irons, steamers and anything else that draws a lot of power. It is not recommended for lower wattage units, which would wear it out faster. To overcome this problem, transformers and converters are needed. It must first be stressed that though transformers and converters perform a similar task, converting voltage to American standards, they are not the same. Depending on what type of units you are planning to use, it is important to get the right device to do the job right. Recommendations: The best advice is to plan ahead. Learn the wattage of the appliances you intend to carry over so that you’ll know which type of voltage regulator to buy; a transformer or a converter. It may also be more efficient to purchase items such as a hair dryer or straightener once you arrive in your country of study. This will alleviate your hassle of figuring out which type of converter, transformer or adapter to buy. It will also free up space in your luggage. Transformers: A transformer is a mechanical device which receives a higher voltage and releases it at a lower setting. The larger a transformer and the thicker the wires, the more voltage it can receive. For most purposes, however, a transformer rated up to 50 watts will do the jobs. That will be able to handle anything that can also run on batteries, such as stereos, razors, and curling irons. This should not be used with a hairdryer, or other high wattage appliances. This could melt the wires and cause it to smoke or catch fire. Converters: A converter is an electronic device that will transform one voltage down to another though the use of an electronic switch. Adapters: An adapter is essentially a plug without a wire, designed to adapt an American straight pins plug into a particular country’s outlet. For example, a Danish outlet has two straight round pins, while an English outlet has three thick straight round pins. An adapter does not regulate voltage in any way, it only adapts American plugs to a foreign system. Adapters can usually be purchased in groups that include plugs for many different designs, but can also be purchased separately. It is important to note that most modern appliances such as laptops, iPods, camera chargers etc., have a built in voltage converter capacity. If you look on the reverse side of the device, you should find a voltage input rating. If your device indicates 100V-240V you will be able to use it in South Africa and the USA. You will, however, still need a plug adapter. Many travel appliances include this feature. You can usually buy a combination kit that includes a set of different plugs and a 50 watt transformer for $20-$40. Higher voltage converters run from $25-$50. Above all, students need to know the various options and to plan ahead. Another option is to buy the appliances once you arrive at your destination. 17 WHILE ABROAD PRE-DEPARTURE Methods of Communication Abroad Telephone: This is a very good method way of communicating while abroad, whether it is for emergency or just a call to let your parents know that you have reached your destination. Therefore, it is very important that you know the telephone numbers of the program directors and emergency phone numbers. It is also very important that you know if you will have access to a telephone and if not, what other choices you have. International Calling Card: Another way to communicate while abroad would be the use of an international calling card. International cards can be purchased nearly everywhere, both abroad and in the United States. Check convenient stores around the area you are staying, to find the best deals. Cell Phones: The use of cellphones is very common worldwide now. Although cell phones are inexpensive locally, it can be quite expensive when it comes to international calls. Depending on the plan you choose, and the country you are in, the best and least expensive way of using a cell phone would be text messaging. Other options can be the “pay as you go” phones, which can also be a good way for short-term programs. Satellite Phone: Satellite phones are more expensive compared to landline phones or cell phones. The good thing about them is that they are better when it comes to studying abroad in a country where it is extremely difficult to communicate and best for emergency uses. E-mail: This is the most inexpensive way of communication. Electronic mail is a very convenient way for communicating back and forth with families and friends while abroad. Countries all over the world are beginning to add computers and internet, so gaining access to the internet shouldn’t be difficult to find. Often, you will be able to find an Internet Café where you can purchase access to a computer and Internet for a relatively reasonable price. Mail: Other than remembering all of the important telephone numbers, you might also want to know all of the important addresses while you are abroad too. While abroad you might want to send letters, post cards, or important documents back to the States. Skype: Skype is the newest and most efficient way to communicate with friends and family. It is a free online video-chatting service, in which users create a user ID and then can communicate with any other users. Skype also provides inexpensive computer to landline phone calls to just about anywhere in the world. We recommend setting up a user ID prior to departure, and having your friends and family do the same. Please visit www.skype.com for more information and to download the software. 18 WHILE ABROAD PRE-DEPARTURE PRE-DEPARTURE Airport Safety, Regulations, and Customs It is very important that before you finish packing and depart for the airport, you are aware of the airport airline safety and security beforehand. Airport safety, duties, and customs change regularly, so please check the website www.tsa.gov for more information and updates. Whether it’s in United States airports or not, you will have to go through the same airport process. Passports and Boarding Pass:      You must keep your passport on you at all times where it is easily accessible. You have to be prepared to present your passport throughout the airport until you get into your plane and sometimes you may be required to show your passport at your destination depending on the destination country’s airport rules and regulations. DO NOT PUT PASSPORTS IN YOUR LUGGAGE TO BE CHECKED IN! It will be a challenge to retrieve your luggage once it has been checked in. Make sure that you keep your passport in a secure location at all times to protect yourself against theft. It is advisable if you get yourself a transparent folder like in the picture above to the right. This way you will be able to keep all your travel and important documents in one place. Carry this with you in your purse or backpack for easy access. Once you are issued your boarding pass, this should be kept together with your passport at all times and it is vital not to lose your boarding pass. You will have to produce both the passport and boarding pass at the departure gate before entering the plane. You will be denied entry into the plane without your boarding pass and passport. Baggage searches: Your baggage may be searched. If asked to open baggage for search, cooperate with the custom officials at all times. Random baggage searches are conducted by the airport in order to keep everyone safe, so it is crucial to cooperate with the security guidelines. Remember or write down any luggage lock codes or keys for locks for any of your luggage. They will break your locks and end up damaging your suitcase if you can’t open it for them. Body searches: You may also be asked to take certain items off of your body and be searched by the security officials. This could include a sweatshirt, coat, shoes or belt. They will ask you to step aside and they use an electronic device that will be waved over your body. This does not mean that you are in trouble, just follow instructions. It is advisable to wear clothes with fewer to no embellishments and metallic items on them, if you can avoid wearing jewelry, do so. However simple earrings or other body piercings should not be a problem. Also wear comfortable shoes that you can easily slip in and out off because you are required to take them off during security checks before you enter your terminal. 19 PRE-DEPARTURE WHILE ABROAD Carry-on Luggage There are restrictions to the size, weight and certain items that you bring onto the plane in your carry-on luggage. Check with your airline for regulations on these restrictions or the TSA.gov website. In general, it is prohibited to bring any sharp objects (scissors, razors, etc.) or any other items that are considered as a threat to safety of passengers. Those items may be allowed for you to check in with your luggage. Furthermore, there are also limits to liquids on carry-on luggage. Please see the following chart and information provided by the TSA website. 3-1-1 for carry-ons = 3.4 ounce (100ml) bottle or less (by volume) ; 1 quart-sized, clear, plastic, zip-top bag; 1 bag per passenger placed in screening bin. One-quart bag per person limits the total liquid volume each traveler can bring. 3.4 ounce (100ml) container size is a security measure. Be prepared. Each time TSA searches a carry-on it slows down the line. Practicing 3-1-1 will ensure a faster and easier checkpoint experience. 3-1-1 is for short trips. If in doubt, put your liquids in checked luggage. Declare larger liquids. Medications, baby formula and food, and breast milk are allowed in reasonable quantities exceeding three ounces and are not required to be in the zip-top bag. Declare these items for inspection at the checkpoint. 20 WHILE ABROAD PRE-DEPARTURE Duties and Customs Declarations Upon your return to the United Stated you will have to go through Customs department at the airport. They monitor and control what you can and can’t bring back to the United States from a foreign country. The process with customs is as follows: Right before the airplane lands, flight attendants will announce that all passengers will be handed out a “declarations form”. This form will ask you to fill out your personal information, passport number and expiration dates. Once again why it is important to carry your passport and travel documents in your carry on. The “declarations form” will also ask you about items you purchased while abroad that you are bringing into the United States, including a list of items you bought and how much they cost. Just follow the instructions given to you to fill out the form. As soon as you get off the plane, you will walk into the entrance gate back into the United States, this is the time when you will have to hand in your declaration form and will be asked by custom officials some questions regarding the items you purchased. Note: Items that you cannot bring into the United States will be taken away by border officials. 21 WHILE ABROAD WHILE ABROAD Spending Money Once you arrive in your country of study, spending money is something that you will have to think about. Whether it’s for food, transportation, hotel, extra traveling or shopping, you will spend money while abroad. There are many ways to insure that you are prepared with money while you’re abroad. We’ve provided a short explanation for each. The amount you take with you will be based on your living style and travel plans. Surveys of past education abroad students have indicated that $2,800 - $3,300 is about the average amount spent for semester long programs, but this will depend on traveling plans. Most students use a combination of debit cards, credit cards and cash. Cash can be helpful to take with you, about $100 worth of currency, for your first destination. This will allow you to pay for taxis, tips, and food upon your arrival. By doing this you can avoid airport lines and high commissions. Most U.S. banks buy and sell foreign currency within a few days notice, and some will even have currency on hand. Remember to plan and call ahead to see if your bank offers this service. Credit and debit cards can be your best option for your time abroad. Most major businesses, hotels, and travel sources accept credit cards and this will allow you to carry less cash. However some smaller businesses accept only cash so it’s important to have some on you at all times, if possible. Remember your 4-digit PIN number as they are most standard for debit cards. If yours is longer than 4-digits, you can have your bank change it for you. Exchange rates will be applied on the date processed, not the date purchased. To reduce the risk of theft, take only the cards you will need on your trip with you. If you do not have a debit card, you can ask your bank for one, or purchase one through AAA which can be reloaded. You do not have to be a member of AAA to do this. To find an AAA agency near you go to www.aaa.com. ATMs are located almost anywhere, which can make things much easier while traveling. Cash at foreign ATMs is dispensed in the local currency and debited from your account in U.S. dollars. Contact your bank about the fees that they charge for international ATM use, which usually range from $2-$5 per transaction (on top of the physical ATM charge) but can be as high as 3-5%. Some of the major advantages of using ATM and Credit Cards are:  That there may be no currency exchange fee to convert the US $ to the local currency and the exchange rate may be a favorable exchange rate. NOTE: check with your financial institution for specifics on charges related to international travel.  You can take out smaller amounts to match your spending for each country you are visiting. The safest way to assure that you have money accessible to you is to have a combination of