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Farm Lease Form

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FARM LEASE AGREEMENT

Form 669

This form should be used as a guide. Any items in this lease which do not apply can be deleted when the agreement is executed. Each party should retain a copy of the lease. This lease agreement guide is not intended to replace legal advice about the execution of a farm lease agreement. If the user desires legal advice about any provision in this agreement, the assistance of a competent legal professional should be sought. For assistance in establishing rental rates and other leasing considerations see Publication 1597. This publication is available at the County Agricultural Extension Service office.

A. NAMES OF PARTIES AND DESCRIPTION OF PROPERTY

This lease is entered into this day of , (year) , between , landowner, of (address) and , tenant of (address) hereinafter called the landowner and tenant respectively. Under the terms and conditions that follow, the landowner hereby leases to the tenant a farm to use for agricultural purposes of approximately acres, situated in County, Tennessee, commonly known as or described as follows:

B. TERM OF LEASE

The term of this lease shall be from , (year) , to , (year) , and the tenant shall surrender possession at the end of the term or at the end of any extension thereof. Extensions must be placed in writing on this lease, and both parties agree that failure to execute an extension at least months before the end of the current term shall be constructive notice of an intent to allow the lease to expire.

Amendments and alterations to this lease may be made in writing in the space provided on the back of this form at any time by mutual agreement. In the event of failure to agree on a proposed alteration, the existing provisions of the lease shall control operations.

C. RENTAL RATES AND ARRANGEMENTS (Select appropriate option)

Option 1. Cash Rent

a. As rent or partial rent for the farm, the tenant agrees to pay the total sum of dollars ($ ) per year. This represents acres and rates per acre as stated in the table below.

CROP ACRES RENT/ACRE $ TOTAL $
TOTAL

This cash rent shall be the amount stated above but adjusted annually after the first year in the following manner:

b. The cash rent shall be paid as follows: The total cash rent shall be paid on of each year, or percent of the total annual cash rent shall be paid on , with the remainder to be paid on . If neither of these two arrangements is satisfactory the annual cash rent will be paid in the following manner:

Option 2. Crop-Share Rent

a. The landowner and tenant agree to share in the crop expenses and share in the crop(s) in the following proportions:

Crop # of Acres Landowner (%) Tenant (%) Landowner (%) Tenant (%) Landowner (%) Tenant (%) Landowner (%) Tenant (%) Landowner (%) Tenant (%)
Seed
Fertilizer
Lime
Insecticide
Fungicide
Herbicide
Other
Share of Crop(s)

b. Records of all expenses and yields will be kept by the tenant and shall be available to the landowner upon request.

c. U.S.D.A. farm program payments will be shared in the following manner:

D. CONSERVATION PRACTICES

Tenant agrees to keep in good repair all terraces, open ditches, inlets and outlets of tile drains; preserve all established watercourses or ditches including grassed waterways, and refrain from any operations or practice that will injure such structures. The tenant agrees to remain in compliance with the conservation plan of the farm.

Additional agreements regarding conservation practices (such as rotations, contouring, and stripcropping).

E. COMPENSATION TO TENANT FOR UNUSED VALUE OF IMPROVEMENTS

At termination of lease, the tenant shall be entitled to payment for the unused value of his or her contribution to the cost of improvements made with the landowner’s consent according to the following schedule:

Improvement Proportion (%) Remaining After
1 Year 2 Years 3 Years 4 Years 5 Years

F. IMPROVEMENTS AND REPAIRS:

G. PROPERTY RIGHTS:

1. Right of Entry - The landowner reserves the right for them, their agents, their employees, or their assigns to enter the farm at any reasonable time for purposes of: (a) consultation with the tenant; (b) making repairs, improvements, and inspection; (c) developing mineral resources; and (d) after notice of termination of the lease is given, for purposes of plowing, seeding, fertilizing, and such customary seasonal work, none of which is to interfere with the tenant in carrying out regular farm operations.

2. Transfer of Farm - If the landowner should sell or otherwise transfer title to the farm, he or she will do so subject to the provisions of this lease.

3. No Right to Sublease - The landowner does not convey to the tenant the right to lease or sublease any part of the farm or to assign the lease to any person or persons, unless prior approval is obtained from the landowner.

4. Heirs and Successors - The terms of this lease shall be binding upon the heirs, executors, administrators, and successors of both landowner and tenant in like manner as upon the original parties. However, in event the lease is for more than one year, the heirs or successors of the tenant shall have the option to give written notice of termination effective at the end of the lease year in which death occurs.

5. Additional agreements regarding property rights:

a. Crop Residue Grazing:

b. Fishing:

c. Forestry Land:

d. Hunting:

e. Recreation:

H. NON PARTNERSHIP

This lease does not give rise to a partnership. Neither party shall have the authority to bind the other without written consent. Neither party shall be liable for debts or obligations incurred by the other without written consent.

I. ARBITRATION

If parties to this lease cannot reach an agreement on any matter, or problem, the question shall be submitted to an Arbitration Committee for decision. This committee shall be composed of three disinterested persons, one selected by each party hereto and the third by the two thus selected. The decision of the Arbitration Committee shall be accepted by both parties.

J. DEFAULT

If either party willfully neglects or refuses to carry out any provision, the other party shall have the right, in addition to compensation for damages, to terminate the lease. He or she shall do so by written notice on the party at fault, specifying the violations of the agreement. If violations are not corrected within 30 days, the lease shall be terminated.

K. ADDITIONAL AGREEMENTS:

Signed

Landowner

 

Tenant

 

Notary Public

LEASE EXTENSION

This lease shall be extended from (date) , (year) , to , (year) .

Date Signed:

Landowner:

Tenant:

Notary Public:

AMENDMENT TO THE LEASE

This amendment shall be extended from (date) , (year) , to , (year) .

Date Signed:

Landowner:

Tenant:

Notary Public:

Enter text✕

What the Farm Lease Form Is and When It’s Used

A Farm Lease Form is a written agreement that sets the terms under which farmland is leased from an owner to a tenant for agricultural use. It typically defines the property description, lease term, payment (cash rent or crop share), maintenance responsibilities, permitted uses, and termination conditions. The form can be a standalone contract or accompanied by exhibits such as maps, crop schedules, and insurance requirements. Properly completed farm leases reduce disputes by clarifying who pays for inputs, who performs field operations, and how improvements or repairs are handled.

Why a Proper Farm Lease Form Matters

A clear, signed farm lease protects both parties by documenting rent, access, liability allocation, and crop or pasture use. It reduces legal ambiguity, supports lender or grant requirements, and clarifies tax reporting responsibilities. Using a standard written form helps preserve business relationships and creates an auditable record for disputes or government reviews.

Why a Proper Farm Lease Form Matters

Who Typically Prepares and Signs Farm Lease Forms

In many cases local counsel or extension agents advise on state-specific clauses like conservation easements, herbicide restrictions, or tax considerations.

  • Landowners or lessors who own the farmland and set permitted uses and rent terms.
  • Tenant farmers or lessees who operate the land and agree to maintenance and crop-sharing terms.
  • Agricultural managers or attorneys who draft, review, and negotiate lease provisions on behalf of a party.

Essential Elements to Include in a Professional Farm Lease

A complete farm lease addresses parties, property, term, payment, responsibilities, and end-of-term procedures to minimize later disputes.

Parties

Full legal names and business entity types for lessor and lessee to ensure enforceability and correct tax reporting.

Property

Legal description, parcel number, acres leased, and any mapped exhibit so both parties know the exact land covered.

Term

Start and end dates, renewal options, and early-termination conditions tied to seasons or notice periods.

Rent

Specify cash amount or crop-share formula, payment schedule, and treatment of input or production credits.

Maintenance

Define responsibilities for fencing, tile drainage, weed control, and who pays for repairs or capital improvements.

Liability

Insurance requirements, indemnity language, and a statement allocating risk for injuries, pesticide drift, and property damage.

Step-by-Step: How to Complete and Execute a Farm Lease

Follow this sequence to prepare, review, and finalize a farm lease with minimal friction and legal risk.

  • 01
    Prepare Draft: Gather parcel data, insurance details, and rent proposals.
  • 02
    Negotiate Terms: Discuss maintenance, access, and crop-sharing specifics.
  • 03
    Review Legally: Consider local counsel review for unusual clauses.
  • 04
    Sign and Date: Have all parties sign and record execution dates.

How to Customize and Complete the Form Online

Configure a digital workflow to place fields, collect signatures, and retain an audit trail when using an e-signature platform.

Document Upload Upload a PDF or DOCX of the lease as the master file.
Place Fields Add signature, initials, date, and conditional rent fields where needed.
Set Signer Order Choose sequential or parallel signing based on negotiation flow.
Authentication Require email or SMS code for signer verification.
Retention Settings Enable automatic archiving and export of the audit trail.

Where to Send, File, or Deliver the Executed Lease

Decide recipients, recording needs, and copies to retain; arrange delivery and filing after signatures are complete.

  • Owner Copy: Deliver an executed paper or PDF copy to the landowner.
  • Tenant Copy: Provide the tenant a signed copy for on-farm reference.
  • Lender / Lienholder: Send a copy when required by mortgage or financing agreements.
  • County Recorder: Record a memorandum of lease if public record or rights need protection.

Digital Signing and Delivery: Platform Requirements

Ensure the platform meets any industry compliance you need, and retain the signed file plus audit log after execution.

  • File Formats: PDF and DOCX supported for leases.
  • Authentication: Email, SMS, or advanced methods available.
  • Integrations: Connect to cloud storage and ERP systems.

Common Timing Considerations and Deadlines

Track lease dates and related tax and recording deadlines to avoid penalties or administrative issues.

Execution Date:

Date when all parties have signed and obligations begin.

Rent Due Dates:

Follow payment schedule specified in the lease.

Recording Deadlines:

Record memorandum promptly if public notice is needed.

Tax Reporting:

Report rent or crop shares per IRS rules when required.

Notice Periods:

Observe lease notice windows for termination or renewal.

Key Milestones from Draft to Enforceability

A simple milestone flow helps parties follow required steps from negotiation through retention of executed records.

01

Draft Completion

Finalize terms and attach exhibits before distribution.

02

Negotiation and Revision

Execute agreed edits and document concessions.

03

Execution

Collect all signatures and notarizations if required.

04

Record & Retain

Record memoranda if necessary and store executed copies securely.

Core Information Fields and Why They Matter

Party Names: Identify legal entities
Property ID: Parcel number or deed description
Term Dates: Start and end dates
Rent Details: Amount or share formula
Insurance: Required coverage and limits
Signatures: Signer names and dates

Consequences of an Incorrect or Missing Lease

Unenforceable Terms: Lease may be void
Eviction Risk: Dispute over possession
Tax Exposure: Incorrect reporting liabilities
Liability Gaps: Insurance may not cover claims
Recording Errors: Public notice failures
Notary Defects: Challenges to signature validity

Common Mistakes to Avoid When Preparing a Farm Lease

  • Using informal descriptions of property instead of the legal parcel or recorded deed, which can create ambiguity about the land covered.
  • Failing to specify payment timing or method, leading to disputes over when rent is due and whether crop proceeds count as payment.
  • Omitting maintenance or pest-control responsibilities, which often causes conflict over who pays for repairs or chemical applications.
  • Relying on unsigned or initialed drafts rather than fully executed documents, weakening enforceability and creating evidentiary problems.

Real-World Examples and How Other Property Managers Use Leases

Examples show practical ways a farm lease supports operations, financing, and dispute prevention in real property contexts.

Martin Properties

A regional property manager digitized leases to speed execution and tracking.

  • Resulted in more consistent recordkeeping across tenancies.
  • The firm reduced paper handling, centralized signed files for audits, and simplified renewal notices while preserving legal compliance and audit trails.

Optica Ventures LLC

A small landowner standardized a short-term pasture lease form for seasonal tenants.

  • The template clarified grazing limits and liability.
  • Using a standardized written lease avoided misunderstandings about stock density, improved pasture rotation planning, and made insurance verification easier for both sides.

eSignature Pricing Comparison (signNow First)

Compare common pricing and feature dimensions for eSignature providers relevant to executing and managing farm leases.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Farm Lease Forms

Answers to common questions on e-signing, notarization, recording, and amendments for farm leases.


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