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Corporations Law Form 603

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TESTIMONY TO IDENTIFY HEIRS

Approved, SCAO

STATE OF MICHIGAN

PROBATE COURT

COUNTY OF

TESTIMONY TO

IDENTIFY HEIRS

PCS CODE: TES

TCS CODE: TEST

FILE NO.

Estate of

1. My name is My address is

2. I am related to the decedent (or know his/her family) as follows:

3. The date and time of the death of the decedent is Date and at that time the Time

decedent's domicile (residence) was

NOTE: IN THE FOLLOWING QUESTIONS, TREAT ALL PERSONS WHO DIED WITHIN 120 HOURS AFTER THE DECEDENT AS IF THEY DID NOT SURVIVE THE DECEDENT. List persons who died within 120 hours after the decedent in item 14 below.

4. The decedent did not leave a surviving spouse. left a surviving spouse named

5. a. The decedent had the following children, both natural (born in or out of wedlock) and adopted:

b. Of the children listed in 5.a, the following are no longer heirs due to their adoption by someone other than a stepparent:

c. Of the children listed in 5.a, the following were not children of the surviving spouse:

Answer question 6 only if question 5.a. was checked.

6. a. The following children listed in 5.a. died before the decedent:

b. Children listed in 6.a. left their own children (either natural or adopted) or left grandchildren from one or more of their own predeceased children who survived the decedent. The names of these descendants and the name of the child in 6.a. to whom they are related are as follows:

c. Of the persons listed in 6.b, the following are no longer heirs due to their adoption by someone other than a stepparent:

If decedent left no surviving descendant, complete 7.

7. The decedent did not leave a surviving parent. left a surviving parent named

(SEE SECOND PAGE)

Do not write below this line - For court use only

PC 565 (12/17) TESTIMONY TO IDENTIFY HEIRS

MCL 700.2103, MCL 700.2104, MCR 5.104(C), MCR 5.302(B), MCR 5.308(B)(2)(a)

Testimony to Identify Heirs (12/17)

File No.

If decedent is not survived by spouse, descendants, or parents, complete 8 (and 9, if applicable).

8. The decedent did not leave surviving brothers or sisters. left the following brothers or sisters, either natural or adopted, whole blood or half blood, who were not adopted by others and who survived the decedent:

9. One or more of the brothers and sisters of the decedent died before him/her leaving descendants, either natural or adopted, who were not adopted by others and who survived the decedent. The names of these descendants, and the name(s) of their deceased ancestor are

If decedent was not survived by spouse, descendants, parent, brother, or sister or children of deceased brother or sister, complete 10 (and 11, if applicable).

10. The decedent did not leave surviving grandparents. left surviving grandparents (both maternal and paternal) named

11. Both maternal grandparents and/or both paternal grandparents died before decedent. Their surviving descendants and their relationships to the grandparents are

Maternal grandparents:

Paternal grandparents:

12. The following heirs listed above are under legal disability and are currently living. Their name(s), legal disability, and name(s) of their representative(s) are

13. The following deceased heirs survived the decedent by more than 120 hours. Their name(s) and the name(s) of those who represent decedent's interests are

14. The following persons identified above did not survive the decedent by 120 hours. Their names, relationships to decedent, and the date and time of their deaths are:

NAME RELATION DATE OF DEATH TIME OF DEATH

15. The decedent left a will. All devisees are heirs. Some of the devisees named in the will or codicil are not heirs of the testator. (A supplemental testimony form is completed and attached.)

Signature

Subscribed and sworn to before me on Date

County, Michigan.

My commission expires: Date

Signature:

Judge/Deputy register/Notary public

Notary public, State of Michigan, County of

Attorney signature

Name (type or print) Address

Bar no. City, state, zip Telephone no.

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What Corporations Law Form 603 Is and when it’s used

A Corporations Law Form 603 is a standardized corporate disclosure used to record changes to material company particulars, such as shareholdings or other registerable events. The form captures identifying information for the reporting party, a clear description of the change, quantitative share or voting details, effective dates, and any supporting schedules or resolutions. Corporations, corporate secretaries, legal counsel, and investor relations teams use the form to preserve an auditable record for governance, market transparency, and regulator or registry interaction; it can be filed in paper or electronic formats depending on the receiving authority.

Why accurate Form 603 completion matters

Completing Corporations Law Form 603 accurately reduces regulatory and commercial risk, creates an auditable record for governance, and supports timely stakeholder and registry updates. Clear, consistent filings reduce follow-up requests and the potential for fines or corrective notices.

Why accurate Form 603 completion matters

Who prepares and receives Form 603

Corporate roles and stakeholders who prepare, review, or receive the Corporations Law Form 603 in typical workflows.

  • Corporate secretary or legal counsel — prepares, certifies accuracy, and keeps board records up to date.
  • Investor relations or finance teams — track share movements and maintain the shareholder register for reporting.
  • Significant shareholders or nominees — provide disclosures when changes meet reporting thresholds or trigger public notice.

The preparer choice affects required attachments and approval steps; follow company policy and consult counsel if authority is unclear.

Core components to include in a professional Form 603

Essential sections and presentation details that help ensure a Corporations Law Form 603 is complete, auditable, and accepted by registries or counterparties.

Header Information

Include the company's full legal name, corporate registration number, the reporting party's name, and contact details. Accurate header data ensures the form links to the correct corporate record and reduces routing errors.

Change Description

Provide a concise but complete description of the change in holdings or corporate particulars, quantify affected securities, and identify transaction type to help reviewers assess disclosure implications quickly.

Effective Dates

Specify the effective date using a clear format and include any separate settlement or announcement dates. Precise dates determine reporting windows and legal effect for regulators and counterparties.

Share Schedule

Attach a before-and-after schedule showing security class, quantity, and percentage holdings. A clear schedule reduces follow-up and supports auditability during compliance reviews.

Authorised Signatures

Identify authorized signatories with printed name, title, and signature date. Forms lacking proper authority or signatures risk rejection or demand for corrected filings.

Supporting Attachments

Add transaction documents, board resolutions, certificates, or other evidence as required. Label attachments and reference them clearly in the form for efficient verification.

Required fields and essential data elements

Company Name: Enter the company's exact legal name.
ACN/Registration: Provide the corporate registration or identifying number.
Reporting Party: Full legal name and role of the notifier.
Nature of Change: Describe the event type and transaction method.
Share Details: Specify class, quantity, and percentage holdings.
Effective Date: Enter as MM/DD/YYYY exact date.

Step-by-step: complete, verify, and submit Form 603

A concise sequence to complete, review, and submit a Corporations Law Form 603 with validation and routing checks before final filing.

  • 01
    Gather Documents: Collect share schedules, board resolutions, and transaction receipts.
  • 02
    Complete Header: Enter legal names, registration numbers, and contact details.
  • 03
    Describe Change: State the event, affected shares, and resulting percentages.
  • 04
    Sign & File: Authorized signatory signs; submit per recipient instructions.

Where to send Form 603 and common routing paths

Typical recipient workflows for Corporations Law Form 603, including regulatory, registry, board, and investor circulation paths.

  • Regulator Submission: Submit to the corporate regulator when required by law.
  • Share Registry: Provide to the company's share registry for register updates.
  • Board Records: File a copy with the company secretary and board minutes.
  • Investor Updates: Circulate to investor relations and major stakeholders as needed.

Recommended digital workflow settings for online completion

Settings to configure in an e-sign or document platform to capture fields, authenticate signers, and archive Form 603 consistently.

Field Configuration
Signer identity verification and authentication method Email OTP or SAML SSO; KBA optional.
Attachment handling rules and file limitations Require PDFs; max 10MB per attachment.
Document routing order and notification sequence Sequential signer order; notify each party.
Audit trail retention and export options Enable IP and timestamp logs; exportable CSV.

Technical requirements and distribution channels

Technical and compliance considerations when deciding how to distribute and sign Form 603 electronically.

  • File Formats: PDF and DOCX formats supported.
  • Integrations: Connects with CRMs and registries.
  • Authentication: Email, SMS, SSO, KBA options.

Timing and internal deadlines to plan for

Typical timing considerations and internal deadlines for preparing, approving, and distributing a Corporations Law Form 603 within corporate governance cycles.

Internal review timeframe:

Allow 2–5 business days for legal and finance review.

Board approval window:

Schedule according to board calendar; immediate approval sometimes required.

Registry submission timing:

Confirm local regulator or registry rules before submission.

Investor notification:

Notify major shareholders per company SLA after filing.

Retention and update:

Record completion date and update registers immediately after filing.

Common mistakes to avoid when preparing Form 603

  • Omitting attachments or schedules causes review delays and may trigger requests for correction; label and reference each attachment consistently.
  • Using settlement or announcement dates instead of the legal effective date creates ambiguity and can misalign reporting windows with regulators.
  • Submitting abbreviated or inconsistent legal names for companies or shareholders often leads to verification holds and corrected filings.
  • Unsigned forms, missing signatory titles, or absent board resolutions commonly prompt refusal or demands to re-execute the document.

Penalties and risks from incorrect or late filings

Regulatory fines: Monetary fines or sanctions.
Disclosure breach: Market disclosure violations.
Corrective filings: Require public corrections.
Civil liability: Investor lawsuits risk.
Administrative delay: Processing holds and inquiries.
Reputational harm: Stakeholder confidence loss.

eSignature vendor pricing snapshot for signing Form 603

A neutral snapshot of common eSignature vendor pricing and features to consider when selecting a platform for Form 603 workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

FAQs and troubleshooting for completing and e-signing Form 603

Answers to frequent questions about validity, authentication, storage, and correcting Corporations Law Form 603 filings, including eSignature specifics.


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