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San Joaquin Regional Transit District P.O. Box 201010 Stockton, CA 95201 (209) 948-5566 EMPLOYMENT OPPORTUNITY PROCUREMENT CONTRACTS ANALYST ($37,500 - $57,792 ANNUALLY) PROCUREMENT SPECIALIST ($43,400 - $66,864 ANNUALLY) PROCUREMENT SENIOR SPECIALIST ($50,200 - $77,932 ANNUALLY) (DOQ) Open Recruitment Filled JOB SUMMARY: Final Filing Date: Open Until Filled Under direction of the Procurement Contracts Manager, performs routine to moderately difficult and highly responsible duties in the development and administration of RTD contracts for constructions projects, equipment purchases, consulting services, and administrative services; monitors and assures contract compliance with terms, conditions, and cost performance provisions of contracts; reviews, verifies, and processes contractor invoices for payment within contract and budget provisions; and performs other duties as assigned. EXAMPLES OF DUTIES: Initially, an incumbent performs professional assignments in one or more contracts program areas while learning RTD policies and procedures and specific techniques and legal requirements related to RTD’s contracts management programs. An incumbent is expected to carry out responsibilities with initiative and creativity, exercising sound professional judgment and problem solving skills. Procurement Specialist-Contracts is the journey-level class in the professional contracts management class series. An incumbent performs routine to moderately difficult, complex professional work in one or more assigned functional areas of contract management responsibility. An incumbent in this class performs their responsibilities with significant degree of independence and application of professional experience and judgment. Procurement Senior Specialist-Contracts is responsible for performing difficult and highly responsible activities associated with development and administration of contracts for construction, consulting, and administrative services, and equipment purchases for RTD. Assignments require thorough understanding of public agency contracting and are received in the broad policies objectives, and procedures to be applied in the contract administration process. An incumbent is expected to exercise initiative and judgment in carrying highly detailed issues through to completion. EMPLOYMENT STANDARDS: Analyst: Graduation from an accredited two-year or four-year college or university with a major in acquisitions, business or public administration, engineering, or a closely related field; and one (1) year of experience in developing and administering contracts for a public agency; or an equivalent combination of training and experience. Specialist: Graduation from an accredited four-year college or university with major coursework in acquisitions, business or public administration, engineering, or a closely related field; and three to five years if progressively responsible experience in developing and administering contracts for a public agency. Senior Specialist: Graduation from an accredited four-year college or university with major coursework in acquisitions, business or public administration, engineering or a closely related field; and five to seven years of progressively responsible experience in developing and administering contracts for a public agency, at least two of which were at the level of Procurement Specialist- Contracts. Licenses; Certificates; Special Requirements: A valid California Class C driver's license KNOWLEDGE: 1. Principles, practices, methods used in public agency contracting and contract administration. 2. Basic principles and practices of public facilities construction, including civil engineering and engineering inspection. 3. Local, state, and federal laws and regulations governing public agency contracting and contract administration. 4. Office and records management practices and procedures. 5. Principles and practices of sound business communication. ABILITY TO: 1. Analyze and make sound recommendations on complex technical data and legal requirements associates with contract administration. 2. Evaluate contract documents and make sound decisions on their administration and enforcement. 3. Understand, interpret, apply, and explain state and federal laws and regulations applicable to areas of responsibility. 4. Negotiate effectively on behalf of RTD. 5. Review contractor invoices, perform complicated cost calculations, and make accurate determinations on contractor payments. 6. Analyze complex confidential problems, evaluate alternatives, and make sound, appropriate recommendations. 7. Organize, set priorities, and exercise sound independent judgment and initiative within established guidelines. 8. Interpret RTD personnel policies and procedures and applicable local, state, and federal legislation. 9. Operate a computer using word processing and other business software. 10. Organize and maintain office and specialized confidential files and complete contract records. 11. Communicate clearly and effectively, orally and in writing. 12. Understand and follow oral and written instruction. 13. Exercise tact, discretion, and diplomacy in dealing with sensitive, complex, and confidential personnel issues and employee situations. 14. Establish and maintain effective customer-focused working relationships with all levels of RTD management, employees, employee organizations and their representatives, other governmental officials, community groups, consultants, vendors, and the public. PHYSICAL AND MENTAL DEMANDS: The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; and reach with hands and arms. The employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Mental Demands: While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; observe and interpret people and situations; analyze and solve complex problems; observe and interpret people and situations; use math and mathematical reasoning; perform detailed work on multiple concurrent tasks with constant interruptions; work under intensive deadlines and interact with RTD managers, staff, employees, employee organizations, governmental officials, contractors, consultants, vendors, and the public. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works under typical office conditions and the noise level is usually quiet. The employee occasionally works in outdoor weather conditions where noise levels are moderately noisy; around moving equipment and vehicles; and is exposed to toxic fumes and caustic chemicals. RTD offers a competitive employee benefit program that includes: INSURANCE: RTD provides comprehensive health and dental insurance package for all full- time employees and their dependents. RTD also provides $20,000 life insurance for all full-time employees. HOLIDAYS/ SICK LEAVE: VACATION: 12 days each per year for all full-time employees. One (1) week to six (6) weeks depending on the classification level and length of service for full-time employees. RETIREMENT: A self-funded retirement program based on funds contributed by the Employee and RTD. EMPLOYMENT PROCESS: All applications must be completed fully and submitted on an official RTD application form. Incomplete applications will be rejected and cannot be revised after submittal on or before the final filing date. The standards as stated on the front of the job announcement represent only the minimum required to fill an application. Resumes will be accepted, but may not be substituted for the required application form. All statements made on the application are subject to verification and investigation. False statements will be cause for disqualification, removal from the eligible list or termination of employment. Meeting the listed standards does not guarantee that a candidate will be invited for an interview, as the Human Resources Department reserves the right to limit the number of candidates to the most qualified for the vacancy. Proof of American citizenship or authorization to work in the United States must be submitted prior to hiring. RTD will request this documentation at the appropriate time during the hiring process. San Joaquin RTD is an Equal Opportunity/Affirmative Action employer. Female, minority, and disabled individuals are encouraged to apply. Applicants will be considered without regard to race, color, creed, national origin, religion, sex, sexual preference, marital status, age, medical condition or disability. SUBSTANCE ABUSE TESTING: RTD will pay for each prospective employee to take a required substance abuse test. Candidates are cautioned that offers of employment are conditional and subject to the satisfactory completion of the substance abuse tests. TO SUBMIT AN APPLICATION: • • • Online: Visit us online at www.sanjoaquinRTD.com, or click here if reading this online. Mail: San Joaquin RTD, P.O. Box 201010, Stockton, CA 95201 In Person: 421 East Weber Avenue, Stockton, CA 95202 The provisions of this bulletin are subject to change without notice and do not constitute an expressed or implied contract.