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Apartment Rental Agreement

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APARTMENT LEASE AGREEMENT

This Apartment Lease Agreement (hereinafter “Lease”) is entered into this day of , 20 , by and between the Lessor: , (hereinafter referred to as “Landlord”), and the Lessee(s): . All Lessees (hereinafter referred to collectively as “Tenant”), are jointly, severally and individually bound by, and liable under, the terms and conditions of this Lease.

For the valuable consideration described below, the sufficiency of which is hereby acknowledged, Landlord and Tenant do hereby covenant, contract and agree as follows:

1. GRANT OF LEASE: Landlord does hereby lease unto Tenant, and Tenant does hereby rent from Landlord, solely for use as a personal residence, excluding all other uses, the personal residence located at, and described as:

including, if applicable, carport/parking space number(s): , and mailbox number: .

2. NATURE OF OCCUPANCY: As a special consideration and inducement for the granting of this Lease by the Landlord to the Tenant, the personal residence described above shall be used and occupied only by the members of the Tenant’s family or others whose names and ages are set forth below:

3. TERM OF LEASE: This Lease shall commence on the day of , 20 , and extend until its expiration on the day of , 20 , unless renewed or extended pursuant to the terms herein.

4. SECURITY DEPOSIT: Upon execution of this Lease, Tenant shall deposit the sum of $ to be held by Landlord as a security deposit for reasonable cleaning of, and repair of damages to, the premises upon the expiration of this Lease.

5. RENT PAYMENTS: Tenant agrees to pay rent unto the Landlord during the term of this Lease in equal monthly installments of $ , said installment for each month being due and payable on or before the 1st day of said month.

Tenant agrees that if rent is not paid in full on or before the 5th day of the month, Tenant will pay a late charge in the sum of $ on the 6th day of the month, and, in addition, a late charge of $ per day thereafter, until the unpaid rent and all accrued late charges are paid in full.

The prorated rent from the commencement of this Lease to the first day of the following month is $ .

Tenant agrees that rent shall be paid in lawful money of the United States by (indicate those that apply): cash, personal check, money order, cashier’s check, other .

Rent payments shall be made payable to and mailed or delivered to the following address. All notices under this Lease and applicable law shall likewise be delivered to this address:

6. CONSEQUENSES OF BREACH BY TENANT: If Tenant, by any act or omission, or by the act or omission of any of Tenant’s family or invitees, licensees, and/or guests, violates any of the terms or conditions of this Lease or any other documents made a part hereof by reference or attachment, Tenant shall be considered in breach of this Lease.

7. DELIVERY OF NOTICES: Any giving of notice under this Lease or applicable law shall be made by Tenant in writing and delivered to the address noted above for the payment of rent, either by hand delivery or by mail.

8. PROMOTIONAL DISCOUNTS: As special consideration for entering this Lease, Landlord has granted Tenant a certain one-time discount to rent in the amount of $ .

9. UTILITIES: Tenant will provide and pay for the following utilities (indicate those that apply): Electric, Gas, Telephone, Cable Television, Water, Garbage pick-up.

Landlord will provide and pay for the following utilities (indicate those that apply): Electric, Gas, Telephone, Cable Television, Water, Garbage pick-up.

10. NOTICE OF INTENT TO SURRENDER: Any other provision of this lease to the contrary notwithstanding, at least thirty (30) days prior to the normal expiration of the term of this Lease as noted under the heading TERM OF LEASE above, Tenant shall give written notice to Landlord of Tenant’s intention to surrender the residence at the expiration of the Lease term.

11. EARLY TERMINATION BY TENANT: If Tenant desires to terminate this lease before its natural expiration at the close of the lease term, Tenant shall be required to give written thirty (30) day notice of same, accompanied by fully paid rent for the entire period of said thirty (30) day notice, plus pre-paid additional one month’s full rent in the usual amount of $ as an early termination fee, and pre-paid refund of any applicable promotional discount in the amount of $ .

12. OBLIGATIONS AND DUTIES OF LANDLORD:

(a) Comply in good faith with all terms and conditions of this Lease, and with all applicable law.

(b) Comply with the requirements of applicable building and housing codes materially affecting health and safety.

(c) Maintain the dwelling unit, its plumbing, heating and/or cooling system, in substantially the same condition as at the inception of the lease, reasonable wear and tear excluded, unless damaged or impaired by the tenant.

(d) Pay real estate taxes on the leased premises.

13. OBLIGATIONS AND DUTIES OF TENANT:

(a) Comply in good faith with all terms and conditions of this Lease, and with all applicable law.

(b) Keep the premises as clean and as safe as the condition of the premises permits.

(c) Use in a reasonable manner all electrical, plumbing, sanitary, heating, ventilating, air conditioning and other facilities and appliances, including elevators, in the premises.

(d) Not deliberately or negligently destroy, deface, damage, impair or remove any part of the premises or permit any other person to do so.

(e) Conduct himself/herself and require other persons on the premises to conduct themselves in a manner that will not disturb any neighbors' peaceful enjoyment of neighboring premises.

(f) Inform Landlord of any condition of which Tenant has knowledge which may cause damage to the premises.

(g) Maintain the dwelling unit in substantially the same condition, reasonable wear and tear excepted, and comply with the requirements of applicable building and housing codes materially affecting health and safety.

(h) Not engage in any illegal activity upon the leased premises as documented by a law enforcement agency.

(i) Pay the expenses for replacing all keys related to the premises that are lost or damaged, and shall return said keys to Landlord at the expiration or termination of this Lease.

(j) Keep no pets of any kind, except , upon the leased premises, or in any common area.

14. RULES AND REGULATIONS: Tenant agrees to read and conform to the “Rules and Regulations” attached to this Lease, and any reasonable rule or regulation hereafter promulgated by Landlord.

15. NO PETS: No pets of any kind, except , shall be kept or allowed upon the leased premises, or in any common area.

16. NO ASSIGNMENT: Tenant expressly agrees that the leased premises nor any portion thereof shall not be assigned or sub-let by Tenant without the prior written consent of Landlord.

17. TENANT INSURANCE: Landlord shall not be liable to Tenant, Tenant’s family or Tenant’s invitees, licensees, and/or guests for damages not proximately caused by Landlord or Landlord’s agents.

18. CONDITION OF LEASED PREMISES: Tenant hereby acknowledges that Tenant has examined the leased premises prior to the signing of this Lease, or knowingly waived said examination.

19. ALTERATIONS: Tenant shall make no alterations, decorations, additions, or improvements to the leased premises without first obtaining the express written consent of Landlord.

20. NO ILLEGAL USE: Tenant shall not perpetrate, allow or suffer any acts or omissions contrary to law or ordinance to be carried on upon the leased premises or in any common area.

21. NOTICE OF INJURIES: In the event of any significant injury or damage to Tenant, Tenant’s family, or Tenant’s invitees, licensees, and/or guests, or any personal property, suffered in the leased premises or in any common area, written notice of same shall be provided by Tenant to Landlord as soon as possible but not later than five (5) days of said injury or damage.

22. LANDLORD’S RIGHT TO MORTGAGE: Tenant agrees to accept the premises subject to and subordinate to any existing or future mortgage or other lien, and Landlord reserves the right to subject premises to same.

23. DELAY IN REPAIRS: Tenant agrees that if any repairs to be made by Landlord are delayed by reasons beyond Landlord’s control, there shall be no effect on the obligations of Tenant under this Lease.

24. ABANDONMENT: Abandonment shall be defined as the absence of the Tenant from the leased premises for a period of seven (7) or more consecutive days while rent or any owing monies remain unpaid.

25. NOTICE OF ABSENCE FROM PREMISES: If Tenant is to be absent from the leased premises for seven (7) or more consecutive days, written notice of such should be served upon Landlord.

26. POSSESSION OF PREMISES: Tenant shall not be entitled to possession of the premises designated for lease until the security deposit and first month’s rent (or prorated portion thereof), less any applicable promotional discount, is paid in full and the premises designated for lease is vacated by the prior tenant.

27. DELAY OF POSSESSION: Tenant expressly agrees that if by reason of the premises being unready for occupancy, or by reason of the previous tenant or occupant holding over, or as a result of any other cause whatsoever, Tenant is unable to enter and occupy the premises, Landlord shall not be liable to Tenant in damages, but shall abate the rent for the period in which the Tenant is unable to occupy the premises.

28. MATERIALITY OF APPLICATION TO RENT: All representations made by Tenant(s) on the Application to Rent are material to the grant of this Lease, and the Lease is granted only on condition of the truthfulness and accuracy of said representations.

29. MODIFICATION OF THIS LEASE: Any modification of this lease shall not be binding upon Landlord unless in writing and signed by Landlord or Landlord’s authorized agent.

30. REMEDIES NOT EXCLUSIVE: The remedies and rights contained in and conveyed by this Lease are cumulative, and are not exclusive of other rights, remedies and benefits allowed by applicable law.

31. SEVERABILITY: If any provision herein, or any portion thereof, is rendered invalid by operation of law, judgment, or court order, the remaining provisions and/or portions of provisions shall remain valid and enforceable.

32. NO WAIVER: The failure of Landlord to insist upon the strict performance of the terms, covenants, and agreements herein shall not be construed as a waiver or relinquishment of Landlord's right thereafter to enforce any such term, covenant, or condition.

33. ATTORNEY FEES: In the event that Landlord employs an attorney to collect any rents or other charges due hereunder by Tenant or to enforce any of Tenant's covenants herein or to protect the interest of the Landlord hereunder, Tenant agrees to pay a reasonable attorney's fee and all expenses and costs incurred thereby.

34. HEIRS AND ASSIGNS: It is agreed and understood that all covenants of this lease shall succeed to and be binding upon the respective heirs, executors, administrators, successors and, except as provided herein, assigns of the parties hereto.

35. DESTRUCTION OF PREMISES: In the event the leased premises shall be destroyed or rendered totally untenable by fire, windstorm, or any other cause beyond the control of Landlord, then this Lease shall cease and terminate as of the date of such destruction.

36. EMINENT DOMAIN: In the event that the leased premises shall be taken by eminent domain, the rent shall be prorated to the date of taking and this Lease shall terminate on that date.

37. LANDLORD ENTRY AND LIEN: Landlord shall have the right to enter the leased premises at all reasonable times for the purpose of inspecting the same and/or showing the same to prospective tenants or purchasers, and to make such reasonable repairs and alterations as may be deemed necessary by Landlord.

38. ADDITIONAL PROVISIONS:

39. LEAD-BASED PAINT DISCLOSURE: HOUSING BUILT BEFORE 1978 MAY CONTAIN LEAD-BASED PAINT...

Landlord states as follows: [Landlord check one]

The leased premises were constructed in 1978 or later.

The leased premises were constructed prior to 1978. Landlord has conformed with all federal requirements regarding lead-based paint disclosure including the completion and mutual signing with Tenant and any agents, of the Lead-Based Paint Disclosure Form attached hereto and incorporated into this lease as a part hereof.

40. GOVERNING LAW: This Lease is governed by the statutory and case law of the state wherein lies the leased premises.

* * *

WITNESS THE SIGNATURES OF THE PARTIES:

LANDLORD

Sign:

Print:

Date:

TENANT

Sign:

Print:

Date:

TENANT

Sign:

Print:

Date:

TENANT

Sign:

Print:

Date:

TENANT

Sign:

Print:

Date:

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What an Apartment Rental Agreement Covers

An Apartment Rental Agreement is a written contract between a landlord (owner or manager) and a tenant that sets the rights and responsibilities for renting a residential unit. Typical contents include parties and premises, lease term, rent amount and due date, security deposit amount and return process, permitted uses, utilities and maintenance responsibilities, pet and smoking policies, subletting rules, notice requirements for termination, and remedies for breach. In the United States many leases may be executed electronically under ESIGN and UETA, though local statutes and municipal rules can add required disclosures or limits.

Why a Clear Rental Agreement Matters

A well-drafted Apartment Rental Agreement reduces disputes, documents obligations, and preserves remedies for both parties. Electronic execution with proper consent creates an audit trail and timestamps, and e-signatures are enforceable under ESIGN (15 U.S.C. §7001) and state UETA statutes except where specific exceptions apply.

Why a Clear Rental Agreement Matters

Who Typically Prepares and Signs This Agreement

Landlords, property managers, and tenants use Apartment Rental Agreements to record tenancy terms and protect legal rights.

  • Individual landlords or property management companies renting one or multiple units; use agreements to set payment and maintenance terms.
  • Property managers and leasing agents executing on behalf of owners; ensure authority to sign and accurate owner contact details.
  • Tenants or guarantors signing to accept terms; must verify identity and review move-in condition and deposit terms.

Accurate completion helps move-ins proceed smoothly, protects security deposits, and shortens dispute resolution when issues arise.

Quick step sequence to complete and execute the lease

Follow these sequential steps to prepare, verify, sign, and distribute an Apartment Rental Agreement so it is enforceable and auditable.

  • 01
    Prepare document: Fill all core fields and attach addenda for pets or parking.
  • 02
    Verify identities: Confirm names and IDs; use multi-factor for online signers when available.
  • 03
    Sign and date: All parties sign with dated signature blocks and initial key clauses.
  • 04
    Distribute copies: Provide fully signed copies to tenant and landlord; retain original securely.

Core clauses every professional Apartment Rental Agreement should include

A robust agreement balances clarity with enforceability; include explicit, measurable terms and required disclosures to reduce ambiguity and legal risk.

Parties & Premises

Identify landlord, tenant, and any guarantors; describe the unit by street address and unit number and list included parking or storage spaces as part of premises.

Rent & Payment Terms

Specify rent amount, due date, acceptable payment methods, late fees and grace periods, returned-check charges, and procedures for partial payments or rent increases.

Term & Renewal

State fixed term or month-to-month status; include renewal mechanics and notice periods required to end tenancy or change lease terms.

Deposits & Fees

Detail security deposit amount, lawful uses, required disclosures, interest rules where applicable, and timelines for refunding after move-out.

Maintenance & Repairs

Allocate responsibilities for routine maintenance, emergency repairs, who pays utilities, and notice procedures for tenant repair requests.

Termination & Remedies

List grounds for termination (nonpayment, nuisance), cure periods, eviction process reference, recovery of unpaid rent, and damage remedies.

Essential data fields required in the agreement

Tenant full name: Legal name required
Landlord name: Owner or authorized manager
Premises address: Street, unit, city, ZIP
Lease term: Start and end dates
Rent amount: Monthly dollar figure
Security deposit: Amount and return terms

Common preparation pitfalls to avoid

  • Using informal or abbreviated names that do not match identification documents leads to enforcement issues and background-check mismatches.
  • Failing to state precise due dates and late-fee rules creates disputes and may violate state statutes limiting penalties.
  • Omitting move-in condition reports increases security-deposit disputes and makes itemized deductions harder to justify.
  • Not obtaining explicit consent for electronic records or signatures can jeopardize enforceability in consumer-facing situations.

Risks and legal consequences of errors

Invalid signature: No consent or poor authentication
Deposit penalties: Improper handling or untimely return
Unenforceable clause: Contrary to state law
Eviction delays: Faulty notice procedures
Statutory fines: Local housing code penalties
Privacy breaches: Improper handling of sensitive data

Configuring an online signing workflow

Set these online form behaviors and fields to support secure, auditable execution and automated post-signing processes.

Form fields and online configuration settings Field name | Online configuration or behavior
Signature placement for each signer (required) Place signature and date fields; enable mobile sizing
Date field format and auto-fill behavior Use MM/DD/YYYY; auto-fill from system date
Conditional pet addendum visibility rule Show addendum when 'Pets' = Yes; require initial
Payment integration and rent collection setup Link tenant to ACH or card gateway for autopay

Electronic signing workflow for a lease

A typical e-sign process reduces paper handling and preserves an audit trail; follow these core steps when using eSignature.

  • Upload document: Prepare PDF or DOCX and upload to platform
  • Place fields: Add signature, initials, date, and conditional fields
  • Invite signer: Send secure email or SMS signing link
  • Complete & archive: Signer executes, platform stores signed copy and audit

Technical capabilities to support e-execution and storage

Verify ESIGN/UETA compliance, strong encryption (TLS 1.2/1.3 and AES-256), SOC 2/ISO credentials if required, and a HIPAA BAA when handling protected health information.

  • Supported formats: PDF, DOCX, HTML supported
  • Key integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365
  • Authentication options: Email, SMS, KBA, or two-factor authentication

eSignature vendor pricing and feature snapshot

Compare typical starting prices and core capabilities for common eSignature vendors; signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about rental agreements and e-signing

Answers to common legal and technical questions when preparing, executing, or storing Apartment Rental Agreements.


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