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Gas Balancing Agreement

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EXHIBIT “E” TO OPERATING AGREEMENT
GAS BALANCING AGREEMENT

This Gas Balancing Agreement is between (the "Operator") and the other signatory parties to the Agreement (the "Non-Operators"). Operator and Non-Operators are parties to a Joint Operating Agreement dated (the “Operating Agreement”), and sometimes collectively referred to as the "Parties", or individually as a "Party".

1. Ownership of Gas Production.

a. It is the intent of the Parties that each Party shall have the right to take in kind and separately dispose of its proportionate share of gas (including casinghead gas) produced from each formation in each well located on the acreage (the "Contract Area") covered by the Operating Agreement.

b. Operator shall control the gas production and be responsible for administering the provisions of this Agreement and shall make reasonable efforts to deliver or cause to be delivered gas to the Parties' gas purchasers as may be required in order to balance the accounts of the Parties in accordance with the provisions of this Agreement. For purposes of this Agreement, Operator shall maintain production accounts of the Parties based on the number of MMBtu's actually contained in the gas produced from a particular formation in a well and delivered at the outlet of lease equipment for each Party's account, regardless of whether sales of the gas are made on a wet or dry basis. All references in this Agreement to quantity or volume shall refer to the number of MMBtu's contained in the gas stream. Toward this end, Operator shall periodically determine or cause to be determined the Btu content of gas produced from each formation in each well on a consistent basis and under standard conditions pursuant to any method customarily used in the industry.

2. Balancing of Production Accounts.

a. Any time a Party, or a Party's purchaser, is not taking or marketing its full share of gas produced from a particular formation in a well (a "Non-Marketing Party"), the remaining Parties (the "Marketing Parties") shall have the right, but not the obligation, to produce, take, sell, and deliver for the Marketing Parties' accounts, in addition to the full share of gas to which the Marketing Parties are otherwise entitled, all or any portion of the gas attributable to a Non-Marketing Party. (Gas attributable to a Non-Marketing Party, taken by a Marketing Party, is referred to in this Agreement as "Overproduction"). If there is more than one Marketing Party taking gas attributable to a Non-Marketing Party, each Marketing Party shall be entitled to take a Non-Marketing Party's gas in the ratio that the Marketing Party's interest in production bears to the total interest in production of all Marketing Parties.

b. A Party that has not taken its proportionate share of gas produced from any formation in a well (an "Underproduced Party") shall be credited with gas in storage equal to its share of gas produced but not taken, less its share of gas used in lease operations, vented or lost (the "Underproduction"). The Underproduced Party, on giving timely written notice to Operator, shall be entitled, on a monthly basis beginning the month following receipt of notice, to produce, take, sell, and deliver, in addition to the full share of gas to which that Party is otherwise entitled, a quantity of gas ("Make-up Gas") equal to percent (%) of the total share of gas attributable to all Parties having cumulative Overproduction (individually called an "Overproduced Party"). The Make-up Gas shall be credited against the Underproduced Party's accrued Underproduction in order of accrual. Notwithstanding the foregoing and subject to subsection (e) below: (i) an Overproduced Party shall never be obligated to reduce its takes to less than percent (%) of the quantity to which the Party is otherwise entitled; and, (ii) an Underproduced Party shall never be allowed to make up Underproduction during the months of .

c. If there is more than one Underproduced Party desiring Make-up Gas, each Underproduced Party shall be entitled to Make-up Gas in the ratio that the Party's interest in production bears to the total interest in production of all Parties then desiring Make-up Gas. Any portion of the Make-up Gas to which an Underproduced Party is entitled and which is not taken by the Underproduced Party may be taken by any other Underproduced Parties.

d. If there is more than one Overproduced Party required to furnish Make-up Gas, each Overproduced Party shall furnish Make-up Gas in the ratio that the Party's interest in production bears to the total interest in production of all Parties then required to furnish Make-up Gas. Except as provided in (e) below, each Overproduced Party in any formation in a well shall be entitled, on a monthly basis, to take its full share of current production less its share of the Make-up Gas then being produced from the particular formation in the well in which it is overproduced.

e. If Operator, in good faith, believes an Overproduced Party has recovered one hundred percent (100%) of that Overproduced Party's share of the recoverable reserves from a particular formation in a well, that Overproduced Party, on being notified in writing of that fact by Operator, shall cease taking gas from the formation in the well and the remaining Parties shall be entitled to take one hundred percent (100%) of the production until the accounts of the Parties are balanced. Thereafter, the Overproduced Party shall again have the right to take its share of the remaining production, if any, in accordance with the provisions in this Agreement. Notwithstanding anything to the contrary, after an Overproduced Party has recovered one hundred percent (100%) of its full share of the recoverable reserves, as determined by Operator from a particular formation in a well, the Overproduced Party may continue to produce if the continued production is: (i) necessary for lease maintenance purposes; or, (ii) permitted by Parties owing at least a majority in interest who have not produced one hundred percent (100%) of their recoverable reserves from the formation in the well after written ballot conducted by Operator.

3. In Kind or Cash Balancing Upon Depletion.

a. If gas production from a particular formation in a well ceases and no attempt is made to restore production within () days, Operator shall distribute, within () days of the date the well last produced gas from that formation, a statement of net unrecouped Underproduction and Overproduction and the months and years in which the unrecouped production accrued (the "Final Accounting").

b. Each Overproduced Party shall have the option to either furnish each Underproduced Party Make-up Gas of like vintage from other sources or remit to Operator for disbursement to the Underproduced Parties, a sum of money (which sum shall not include interest) equal to the amount actually received or constructively received, under subparagraph (e) below, by Overproduced Party for sales during the month(s) of Overproduction, calculated in order of accrual, less applicable taxes, royalties, and reasonable costs of marketing and transporting the gas for which the Overproduced Party was actually paid. The remittance shall be based on the number of MMBtu's of Overproduction and shall be accompanied by a statement showing the volumes and prices for each month with accrued unrecouped Overproduction. If Make-up Gas is delivered it shall be supplied from sources determined solely by the Overproduced Party.

c. Within () days of receipt of any remittance by Operator from an Overproduced Party, Operator shall disburse those funds to the Underproduced Party(ies) in accordance with the Final Accounting. Operator assumes no liability with respect to any payment unless the payment is attributable to Operator's overproduction; it being the intent of the parties that each Overproduced Party shall be solely responsible for reimbursing each Underproduced Party in accordance with the provisions of this Agreement. If any Party fails to pay any sum due under the terms of this Agreement after demand by the Operator, the Operator may turn responsibility for the collection of that sum to the Party or Parties to whom it is owed, and Operator shall have no further responsibility for collection.

d. In determining the amount of Overproduction for which settlement is due, production taken during any month by an Underproduced Party in excess of the Underproduced Party's share shall be treated as Make-up and shall be applied to reduce prior deficits in the order of accrual of those deficits.

e. An Overproduced Party that took gas in kind for its own use, sold gas to an affiliate, or otherwise disposed of gas in other than a cash sale shall pay for that gas at market value at the time it was produced, even if the Overproduced Party sold the gas to an affiliate at a price greater or lesser than market value.

f. If any refunds are later required by any governmental authority, each Party shall be accountable for its respective share of any refunds, as finally balanced.

4. Risk of Loss on Underproduced Party.

If a producing or producible zone prematurely ceases producing or is not producible prior to the complete and normal depletion of the zone due to mechanical or other problems, the Underproduced Party bears the loss of its Underproduction to the extent that the Underproduced Party can not prove by clear and convincing evidence that the relevant zone could not have produced adequate gas to settle the imbalances; in which case, an Overproduced Party shall not be obligated to make any kind of settlement (in kind or otherwise) with the Underproduced Party.

5. Deliverability Tests.

At the request of any Party, Operator may produce the entire well stream for a deliverability test not to exceed () hours in duration (or such longer period of time as may be mutually agreed upon by the Parties) if required under the requesting Party's gas sales or transportation contract.

6. Nominations.

Each Party shall, on a monthly basis, give Operator sufficient time and data either to nominate the Party's respective share of gas to the transporting pipeline(s) or, if Operator is not nominating the Party's gas, to inform Operator of the manner in which to dispatch the Party's gas. Except as, and to the extent caused by Operator's gross negligence or willful misconduct, Operator shall not be responsible for any fees and/or penalties associated with imbalances charged by any pipeline to any Underproduced or Overproduced Parties.

7. Statements.

On or before the day of the calendar month following the calendar month of production, each Party taking gas shall furnish or cause to be furnished to Operator a statement of gas taken, expressed in terms of MMBtu's. If actual volume information sufficient to prepare the statement is not made available to the taking Party in sufficient time to prepare it, the taking Party shall nevertheless furnish a statement of its good faith estimate of the volumes taken. Within () days of the receipt of all statements, Operator shall furnish each Party a statement of the gas balance among the Parties, including the total quantity of gas produced from each formation in each well, the portion used in operations, vented or lost, and the total quantity delivered for each Party's account. Any error or discrepancy in Operator's monthly statement shall be promptly reported to Operator and Operator shall make a proper adjustment within () days after final determination of the correct quantities involved; provided, however, if no errors or discrepancies are reported to Operator within () days from the date of any statement, the statement shall be conclusively deemed to be correct. Additionally, within () days from the end of each calendar year, Non-operators shall furnish Operator, for the sole purpose of establishing records sufficient to verify cash balancing values, a statement reflecting amounts actually received or constructively received under paragraph 3.(e), on a monthly basis, for the calendar year preceding the immediately concluded calendar year. Operator may prohibit a Party from producing gas for its account during any month when the Party is delinquent in furnishing the monthly or annual statements.

8. Payment of Taxes.

Each Party taking gas shall pay or cause to be paid any and all production, severance, utility, sales, excise, or other taxes due on that gas.

9. Operating Expenses.

The operating expenses are to be borne in the manner provided in the Operating Agreement, regardless of whether all Parties are selling or using gas or whether the sale and use of each are in proportion to their respective interests in the gas.

10. Overproducing Allowable.

Each Party shall give Operator sufficient time and data to enable Operator to make appropriate nominations, forecasts and/or filings with the regulatory bodies having jurisdiction to establish allowables. Each Party shall at all times regulate its takes and deliveries from the Contract Area so that the well(s) subject to this Agreement shall not curtailed and/or shut-in for overproducing the assigned allowable production by the regulatory body having jurisdiction.

11. Payment of Leasehold Burdens.

At all times while gas is produced from the Contract Area covered by the Operating Agreement, each Party agrees to make appropriate settlement of all royalties, overriding royalties and other payments out of or in lieu of production for which a Party is responsible, just as if the Party were taking or delivering to a purchaser the Party's full share, and the Party's full share only, of the gas production, exclusive of gas used in operations, vented, or lost. Each Party agrees to indemnify and hold each other Party harmless from any and all claims relating to the payment of leasehold burdens.

12. Application of Agreement.

The provisions of this Agreement shall be separately applicable and shall constitute a separate agreement with respect to gas produced from each formation in each well located on the Contract Area.

13. Term.

This Agreement shall terminate when gas production under the Operating Agreement permanently ceases and the accounts of the parties are finally settled in accordance with its provisions.

14. Operator's Liability.

Except as otherwise provided in this Agreement, Operator is authorized to administer the provisions of this Agreement, but shall have no liability to the other Parties for losses sustained or liability incurred which arise out of or in connection with the performance of Operator's duties (including Operator's negligence) except as may result from Operator's gross negligence or willful misconduct.

15. Audits.

Any Underproduced Party shall have the right for a period of () after receipt of payment pursuant to a Final Accounting and after giving written notice to all Parties, to audit an Overproduced Party's accounts and receipts relating to a payment. Any Overproduced Party shall have the right for a period of () after tender of payment for unrecouped volumes and on giving written notice to all Parties, to audit an Underproduced Party's records as to volumes. The Party conducting the audit shall bear the costs of the audit. Additionally, Operator shall have the right for a period of () after receipt of an annual statement from a Non-operator, under paragraph 6. after giving written notice, to audit the affected Non-operator's accounts and records relating to a payment. The costs of the audit shall be borne by the joint accounts.

16. Operator's Fees.

Operator shall charge the joint account of the Parties $ per formation in each well, per month, for each month during which Operator maintains balancing accounts for a well.

17. Liquefiable Hydrocarbons Not Covered Under Agreement.

The Parties shall share proportionately in and own all liquid hydrocarbons recovered with the gas by lease equipment, in accordance with their respective interests.

Nothing in this Gas Balancing Agreement shall cause the Operator to produce a well or reservoir at higher than maximum allowable rates which might have been established by a regulatory authority.

18. Conflict.

If there is a conflict between the terms of this Agreement and the terms of any gas sales contract entered into by any Party covering the Contract Area subject to the Operating Agreement, the terms of this Agreement shall govern.

This Agreement is executed by Operator and Non-Operators and shall be deemed effective for all purposes as of .

Operator

Signature:

Name:

Title:

Non-Operators

Signature:

Name:

Title:

Enter text✕

What a Gas Balancing Agreement Is and when it’s used

A Gas Balancing Agreement is a contractual arrangement between pipeline operators, shippers, and market participants that allocates responsibility for differences between nominated and actual gas quantities over a defined period. It defines measurement methods, tolerance bands, imbalance resolution procedures, and financial settlement mechanics so that discrepancies in deliveries or withdrawals are reconciled without interrupting physical flows. These agreements are common in interstate and intrastate pipeline operations, gas storage facilities, and trading hubs, and they work alongside tariff rules and regulatory filings to ensure accurate accounting and commercial fairness among parties.

Why a clear Gas Balancing Agreement matters

A well-drafted Gas Balancing Agreement reduces dispute risk, codifies allocation and settlement processes, and preserves operational continuity when measured volumes differ from nominations.

Why a clear Gas Balancing Agreement matters

Primary users and stakeholders

Parties that commonly prepare, complete, or rely on a Gas Balancing Agreement include pipeline operators, shippers, marketers, storage providers, and utility procurement teams.

  • Pipeline operators managing nominations, measurement, and receipt/delivery points
  • Shippers and marketers arranging transportation and trades across balancing zones
  • Storage providers and local distribution companies reconciling withdrawals and injections

Legal, commercial, and measurement teams should review the agreement to align operational metrics, billing cycles, and dispute escalation procedures before signing.

Who typically signs and approves these agreements

Commercial Manager

A commercial manager or head of trading usually signs on behalf of shippers or marketers; they approve settlement terms, tolerance bands, and billing cycles after coordinating with operations and legal counsel.

Pipeline Executive

A pipeline or storage provider’s authorized representative signs for the operator side, attesting to metering, allocation methods, and the operator’s invoicing and reconciliation processes.

Essential data elements to include

Parties: Full legal names
Effective Date: MM/DD/YYYY
Measurement Points: Meter IDs and locations
Tolerance Bands: Allowed variance percentages
Settlement Cycle: Billing frequency
Governing Law: State choice

Core sections of a professional Gas Balancing Agreement

A comprehensive Gas Balancing Agreement organizes allocation and settlement around measurement, imbalance calculation, financial settlement, operational remedies, dispute resolution, and data-sharing protocols to ensure clarity and enforceability.

Measurement

Defines meter calibration, volume and energy conversion (e.g., temperature and pressure corrections), and accepted metering standards used to determine actual gas quantities for allocation and billing.

Imbalance Calculation

Specifies formulas for positive and negative imbalances, aggregation methods across receipt and delivery points, and how cumulative imbalances are netted over the accounting period.

Tolerances and Remedies

Sets tolerance bands, thresholds for cash-out vs. physical correction, and operational steps for preventing recurring imbalances, including curtailment or scheduling adjustments.

Financial Settlement

Describes pricing for imbalance settlements, applicable indices or published rates, interest on overdue amounts, invoicing timelines, and dispute holds.

Data & Reporting

Outlines required measurement reports, delivery confirmations, data formats, secure transmission methods, and retention periods for audit purposes.

Dispute Resolution

Provides escalation steps, timelines for technical review, use of independent meter verification, and binding arbitration or venue for litigation if needed.

How to complete and execute a Gas Balancing Agreement

Follow these sequential steps to prepare, review, and execute a Gas Balancing Agreement with minimal friction.

  • 01
    Gather Data: Collect meter IDs, historical volumes, and party legal names
  • 02
    Draft Terms: Set tolerances, settlement formulas, and reporting obligations
  • 03
    Legal Review: Have counsel review governing law, indemnities, and remedies
  • 04
    Execute: Obtain authorized signatures and distribute fully executed copies

Typical digital workflow settings for online completion

Configure these workflow settings when using an eSignature platform to collect signatures and supporting data electronically.

Field Configuration
Signer Order Sequential or parallel depending on approval needs
Authentication Email + optional SMS code or ID verification for higher assurance
Notifications Automatic reminders at customizable intervals
Audit Trail Enable IP, timestamp, and action logging for each signer

Digital signing and eSubmission considerations

Choose an eSignature platform that supports secure document upload, audit trails, and authentication methods appropriate to the transaction's risk.

  • File Formats: PDF and DOCX supported
  • Authentication Options: Email, SMS, and advanced ID proofing
  • Integrations: NetSuite, Salesforce, Microsoft 365, Google Workspace

Ensure the selected platform maintains tamper-evident signed PDFs and stores audit records to meet ESIGN and UETA evidentiary expectations.

Typical online signing flow for the agreement

A standard e-signing workflow reduces turnaround and preserves necessary evidence for later audits.

  • Upload Document: Sender uploads the finalized agreement PDF
  • Place Fields: Add signature, date, and initial fields where required
  • Send to Signers: Invite signers via email or shared signing link
  • Complete and Archive: Signed copies and audit trail are stored securely

Key timing elements to track

Monitor effective date, measurement and reporting windows, settlement deadlines, and dispute timelines to avoid late charges or misallocation.

Effective Date:

Date operations and liabilities begin (MM/DD/YYYY)

Reporting Window:

Daily or monthly submission deadlines for volumetric reports

Invoice Cycle:

Invoice issuance and Net terms (e.g., Net 30)

Dispute Window:

Period to raise technical disputes (commonly 30–60 days)

Meter Verification:

Schedule for independent meter testing

Common preparation mistakes to avoid

  • Using imprecise meter identifiers that delay reconciliation and require time-consuming corrections
  • Failing to specify whether tolerances apply per day, month, or accounting period, causing settlement disputes
  • Omitting a clear pricing index or formula for cash-out settlements, which leads to contested invoices
  • Neglecting to require secure data transmission and archive procedures, risking incomplete audit trails

Operational and commercial risks if the agreement is incorrect

Payment Exposure: Over/underpayments
Regulatory Risk: Noncompliance with tariff terms
Operational Disruption: Scheduling curtailments
Dispute Costs: Arbitration or litigation expenses
Reputational Harm: Loss of commercial counterparties
Data Loss: Missing audit records

Representative eSignature vendor comparison for Gas Balancing Agreement workflows

Compare starting prices, envelope limits, and compliance capabilities when selecting a platform for executing Gas Balancing Agreements; signNow is shown first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by offer Varies by offer Varies by offer Varies by offer
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical examples of Gas Balancing Agreement use

These brief case notes show how agreements function in real-world settings and the benefits of clear settlement terms.

Pipeline Settlement Example

A regional pipeline operator revised tolerance bands to 1%

  • the change reduced frequent cashing-out events
  • after adoption, monthly disputes fell and settlement predictability improved, allowing more efficient invoice processing and fewer manual reconciliations.

Storage Provider Case

A storage company standardized meter ID formats across sites

  • this eliminated misapplied volumes during monthly aggregation
  • the result was faster reconciliation, fewer correction invoices, and clearer audit trails for regulatory review.

Practical tips for accurate and efficient completion

Adopt clear formats and checks to reduce errors, speed processing, and maintain strong audit records.

Use standardized identifiers
Require consistent meter and point IDs and a single authoritative list to prevent misallocation during reconciliation.
Define settlement indexes
Specify exact published indices or formulae for cash-out pricing to eliminate ambiguity during high-volatility periods.
Automate reporting
Use digital feeds for meter data and automated validation rules to catch outliers before invoicing cycles.
Preserve audit records
Retain signed agreements, measurement logs, and eSignature audit trails for the retention period required by regulators and contract terms.

Frequently asked questions about Gas Balancing Agreements

Answers to common procedural, legal, and technical questions to help parties execute and manage balancing agreements correctly.


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