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Grant Deed

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CALIFORNIA GRANT DEED [Husband to Himself and Wife]

Control Number: CA-016-77-1

I. TIPS ON COMPLETING THE FORMS

The form(s) in this packet may contain “form fields” created using Microsoft Word or Adobe Acrobat (“.pdf” format). “Form fields” facilitate completion of the forms using your computer. They do not limit your ability to print the form “in blank” and complete with a typewriter or by hand.

It is also helpful to be able to see the location of the form fields. Go to the View menu, click on Toolbars, and then select Forms. This will open the Forms toolbar. Look for the button on the Forms toolbar that resembles a shaded letter “a”. Click this button and the form fields will be visible.

By clicking on the appropriate form field, you will be able to enter the needed information. In some instances, the form field and the line will disappear after information is entered. In other cases, it will not. The form was created to function in this manner.

II. BASIS OF EXEMPTION FROM TRANSFER TAX

The following is a list of real estate transactions that are exempt from the documentary transfer tax:

1. Conveyance Confirming Title in Grantee:

“This conveyance confirms title to the grantee(s) who continue to hold the same interest acquired on Date , Document No. wherein $ Documentary Transfer Tax was paid, R & T 11911.”

2. Conveyance in Dissolution of Marriage:

“This conveyance is in dissolution of marriage by one spouse to the other, R & T 11927.”

3. Conveyance to Secure a Debt:

“This conveyance is to secure a debt, R & T 11921.”

4. Reconveyance upon Satisfaction of a Debt:

“This is a reconveyance of realty upon satisfaction of a debt, R & T 11921.”

5. Conveyances transferring Interests into or out of a Living Trust:

“This conveyance transfers an interest into or out of a Living Trust, R & T 11930.”

6. Conveyance Changing Manner in Which Title is Held:

“This conveyance changes the manner in which title is held, grantor(s) and grantee(s) remain the same and continue to hold the same proportionate interest, R & T 11911.”

7. Court Ordered Conveyances Not Pursuant to Sale:

“This is a court-ordered conveyance or decree that is not pursuant to sale, R & T 11911.”

8. Conveyance Given for No Value:

“This is a bonafide gift and the grantor received nothing in return, R & T 11911.”

9. Conveyance to Establish Sole and Separate Property of a Spouse:

“This conveyance establishes sole and separate property of a spouse, R & T 11911.”

10. Conveyance to Confirm a Community Property Interest when property was purchased with Community Property Funds:

“This conveyance confirms a community property interest, which was purchased with Community Property Funds, R & T 11911.”

11. Conveyances to Confirm a Change of Name:

“This conveyance confirms a change of name, and the grantor and grantee are the same party, R & T 11911.”

12. Conveyances of an Easement or Oil and Gas Lease Where the Consideration and Value is Less Than $100.00:

“This is a conveyance of an easement (Oil and Gas Lease) and the consideration and value is less than $100.00, R & T 11911.”

13. Conveyances Where the Liens and Encumbrances Are Equal or More Than the Value of Property, and No Further Consideration is Given:

“The value of the property in this conveyance, exclusive of liens and encumbrances is $100.00 or less, and there is no additional consideration received by the grantor, R & T 11911.”

14. Conveyances from a Trustee Under a Land Contract at the Consummation of the Contract:

“This is a conveyance of equitable title from a trustee, under a land contract, to the vendee at the consummation of the contract, R & T 11911.”

15. Conveyance from Individual(s)/Legal Entity(ies) to Individual(s)/Legal Entity(ies) Where the Grantors and Grantees Are Comprised of the Same Parties, and Parties Continue to Hold the Same Proportionate Interest. (Exception: Dissolution of a Partnership. R & T 11925[b]):

“The grantors and the grantees in this conveyance are comprised of the same parties who continue to hold the same proportionate interest in the property, R & T 11925(d).”

NOTE: If the transfer qualifies for exemption under one of the above categories, this should be noted on the face of the deed in the space provided. For example:

III. How will the Grantees hold the property after the transfer?

In the State of California real property can be held by more than one person (concurrent estates) in the following ways:

A. If the Grantees ARE NOT married to each other, they can hold the property as:

1. Tenants in Common is a type of concurrent estate in which each party owns an undivided interest in the property that will pass to their heirs when the tenant in common dies. Generally their shares are “equal” in legal rights but may differ in size.

2. Joint Tenants with the Right of Survivorship is a type of concurrent estate in which co-owners have a right of survivorship, meaning that if one owner dies, that owner's interest in the property will pass to the surviving owner or owners by operation of law, and avoiding probate.

B. If the Grantees ARE married to each other, they can hold the property as:

1. Tenants in Common – see above.

2. Joint Tenants with the Right of Survivorship – see above.

3. Community Property is a type of concurrent estate where all property acquired during the marriage, other than gift or inheritance, is considered to be community property. Community property carries no automatic right of survivorship.

4. Community Property with the Right of Survivorship is generally the same as Community Property above but with a significant difference. Adding the “right of survivorship” means that when one spouse dies, the other spouse will own the home outright and receive a stepped-up basis for capital gains tax purposes.

C. In the attached deed, the preparer will need to indicate how the Grantees will hold the property: as Tenants in Common; Joint Tenants with the Right of Survivorship; Community Property; Community Property with the Right of Survivorship.

For example:

Grantees: , an individual, and , individuals, as .

NOTE: IF THE PROPERTY IS TO BE HELD AS COMMUNITY PROPERTY WITH THE RIGHT OF SURVIVORSHIP, THE GRANTEES MUST EXECUTE THE COMMUNITY PROPERTY AGREEMENT ATTACHED AS EXHIBIT B.

D. For additional information on the above terms, see the information at: http://lawdigest.uslegal.com/

IV. DISCLAIMER

These materials were developed by U.S. Legal Forms, Inc. based upon statutes and forms for the subject state. All information and Forms are subject to this Disclaimer:

All forms in this package are provided without any warranty, express or implied, as to their legal effect and completeness. Please use at your own risk. If you have a serious legal problem, we suggest that you consult an attorney in your state. U.S. Legal Forms, Inc. does not provide legal advice. The products offered by U.S. Legal Forms (USLF) are not a substitute for the advice of an attorney.

THESE MATERIALS ARE PROVIDED “AS IS” WITHOUT ANY EXPRESS OR IMPLIED WARRANTY OF ANY KIND INCLUDING WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT OF INTELLECTUAL PROPERTY, OR FITNESS FOR ANY PARTICULAR PURPOSE. IN NO EVENT SHALL U.S. LEGAL FORMS, INC. OR ITS AGENTS OR OFFICERS BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OR PROFITS, BUSINESS INTERRUPTION, LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE THE MATERIALS, EVEN IF U.S. LEGAL FORMS, INC. HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

Recording requested by:

And, when recorded, mail this deed and tax statements to:

Name:

City, State & Zip:

Phone:

GRANT DEED

[Husband to Himself and Wife]

TRA:

APN:

City Tax, if any: $

County Tax, if any: $

and is computed on:

The property is located in an unincorporated area the city of

KNOW ALL MEN BY THESE PRESENTS THAT:

FOR VALUABLE CONSIDERATION OF TEN DOLLARS ($10.00), and other good and valuable consideration, cash in hand paid, the receipt and sufficiency of which is hereby acknowledged, , hereinafter referred to as “Grantor”, does hereby grant unto and , Husband and Wife, as joint tenants with rights of survivorship and not as tenants in common or community property with rights of survivorship or community property without rights of survivorship, hereinafter “Grantees”, the following lands and property, together with all improvements located thereon, lying in the County of , State of California, to-wit:

Legal Description:

LESS AND EXCEPT all oil, gas and minerals, on and under the above described property owned by Grantor, if any, which are reserved by Grantor.

SUBJECT to all easements, rights-of-way, protective covenants and mineral reservations of record, if any.

TO HAVE AND TO HOLD same unto Grantees, and unto Grantees’ assigns forever, with all appurtenances thereunto belonging.

GRANTOR does for Grantor and Grantor’s heirs, personal representatives, executors and assigns forever hereby covenant with GRANTEES that Grantor is lawfully seized in fee simple of said premises; that the premises are free from all encumbrances, unless otherwise noted above; that Grantor have a good right to sell and convey the same as aforesaid; and to forever warrant and defend the title to the said lands against all claims whatever.

WITNESS Grantor(s) hand(s) this the day of , 20.

 

Signature of Grantor

 

Type/Print Name

A notary public or other officer completing the certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. CA. Civil Code § 1189.

State of California

County of

On , 20 before me, (here insert name and title of the officer), personally appeared , who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

 

Signature (Seal)

* COMMUNITY PROPERTY AGREEMENT

It is hereby agreed by and between and , Husband and Wife, Grantees herein, that the above described community property shall, in the event of the death of one spouse, vest in and belong to the surviving spouse.

 

Grantee

 

Type or Print Name

 

Grantee

 

Type or Print Name

Grantor(s) Name, Address and phone:

Grantee(s) Name, Address and Phone:

* Note: Complete this section only if you and your spouse specifically select option 2, community property with rights of survivorship.

EXHIBIT A

Grantor:

Grantee:

Legal Description:

Enter text✕

What a Grant Deed Is and when it’s used

A Grant Deed is a real property conveyance document used to transfer ownership from a grantor to a grantee. It conveys the grantor’s interest and usually includes limited assurances that the grantor has not previously conveyed the property and that the estate is free of undisclosed encumbrances. Grant deeds are commonly used in residential and commercial transfers and must be signed, notarized, and recorded in the county recorder’s office where the property is located; exact wording and formalities vary by state.

Why a Grant Deed matters for property transfers

A Grant Deed creates a public record of ownership, protects the buyer’s priority against later claims, and provides limited assurances from the seller about title. Proper execution and timely recording are essential to preserve title rights and support clear chain-of-title searches.

Why a Grant Deed matters for property transfers

Who commonly prepares and receives Grant Deeds

Each party has distinct responsibilities: preparer ensures accuracy; signers confirm identity and authority; recorder creates public record.

  • Home buyers and sellers working with title companies, realtors, or escrow agents to transfer ownership and clear title.
  • Title companies and escrow/settlement agents who prepare, review, and record deeds to protect lender and buyer interests.
  • Attorneys and closing agents who ensure legal descriptions, signatures, and acknowledgements meet state and county requirements.

Step-by-step: completing a Grant Deed

Follow these core steps to prepare, execute, and record a grant deed correctly.

  • 01
    Draft: Prepare a deed form with correct grantor, grantee, and consideration language.
  • 02
    Property Description: Insert the full legal description exactly as shown on the deed or title report.
  • 03
    Consideration: State the dollar amount or nominal consideration; be specific to avoid ambiguity.
  • 04
    Sign, Notarize, Record: Have grantor sign before a notary, then submit to the county recorder promptly.

Essential parts of a professional Grant Deed

A complete grant deed contains several standard clauses and supporting elements; include each clearly to ensure enforceability and to assist recording.

Granting Clause

Clear language stating transfer of interest from grantor to grantee, identifying the estate conveyed and any limitations on the grant.

Habendum Clause

Words defining the nature of the estate conveyed (for example, fee simple) and any conditions or rights retained by the grantor.

Legal Description

Complete metes-and-bounds, lot-and-block, or other official description used by the county; essential for accurate indexing.

Consideration Statement

The amount or description of value exchanged; may be nominal for intra-family transfers but should be explicit.

Acknowledgement/Notary

Notary block with grantor’s sworn acknowledgement and notary seal per state requirements to validate execution for recording.

Recording Block

Reserved space for county recorder stamps, book/page or instrument number, and recording fees to confirm public filing.

Required information checklist

Grantor: Full legal name required
Grantee: Full legal or entity name
Legal Description: Complete property description
Consideration: Amount or stated value
Signatures: Grantor signature(s) and date
Notary Acknowledgement: Notary stamp and jurat

Common preparation pitfalls to avoid

  • Using an incomplete or inaccurate legal description is the most common reason for rejection at the recorder’s office and can cloud title.
  • Failing to notarize or using an improper notarial certificate risks refusal to record and may invalidate the transfer for third parties.
  • Entering mismatched grantor or grantee names compared to title documents can require corrective deeds and cause delays.
  • Not confirming outstanding liens or encumbrances before conveyance exposes buyers and lenders to unexpected claims after closing.

Consequences of an incorrect or unrecorded Grant Deed

Title Risk: Loss of priority
Recording Rejection: Recorder returns or refuses filing
Liens Persist: Unresolved encumbrances remain
Tax Exposure: Potential property tax issues
Fraud Claims: Challenges to validity
Corrective Costs: Need for corrective deed

Where to sign, notarize, and file a Grant Deed

Grant deeds must be executed, acknowledged, and recorded in a prescribed sequence to create effective public record and priority.

  • Notary Acknowledgement: Grantor signs in presence of a notary to validate execution.
  • County Recorder: Submit the notarized deed to the county recorder for indexing and public record.
  • Title Company: Title or escrow processes the deed to clear and insure title for the grantee.
  • Electronic Recording: Where accepted, e-recording vendors or RON workflows can transmit documents digitally to recorder.

How to complete a Grant Deed online

Digital workflows can reduce errors if you configure fields, signer roles, and authentication before sending the deed for signature.

Field Configuration
Document Upload Upload PDF or DOCX with the deed template
Field Placement Add signature, date, and notary fields in required locations
Signer Roles Assign grantor, notary, and witness roles where needed
Authentication Use email, SMS, or stronger ID verification

Technical considerations for eSigning and eRecording

Platforms vary in recorder support and RON capabilities; confirm county e-recording acceptance and keep certified copies of signed, notarized deeds for your records.

  • File Formats: PDF and DOCX are widely accepted
  • Authentication: Email/SMS or KBA may be required
  • Integrations: Connect with title or escrow systems

Timelines, processing expectations, and common turnaround times

Recording and processing times depend on county workflows, whether e-recording is used, and any required notarization or witness steps.

Immediate Recording Recommended:

Record as soon as reasonable to protect priority and avoid intervening claims.

County Processing Time:

Varies widely; typical range is 1–10 business days depending on county workload.

Remote Notarization Records:

RON audio/video recordings are typically retained 5–10 years per state rules.

Title Insurance Update:

Title company often issues updated policy endorsement within days after recording.

Corrective Filings:

Corrections or re-recording may add several weeks to closing timelines.

Key milestones from preparation to recorded deed

Track these sequential stages to keep the conveyance on schedule and preserve priority of title.

01

Prepare Deed

Draft and verify names, legal description, and consideration before closing.

02

Execute and Acknowledge

Grantor signs before notary; gather any required witness signatures at execution.

03

Submit to Recorder

Deliver the notarized deed to the county recorder or approved e-recording vendor.

04

Confirm Indexing

Obtain recorder instrument number and verify deed appears in public records.

Representative eSignature vendor pricing and feature comparison

These rows summarize common plan attributes and compliance considerations across vendors; signNow is listed first per standard comparison formatting.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real examples: Grant deed workflows in practice

Below are two real-world use examples showing how organizations handle deed signing and recording workflows.

Martin Properties — Residential Closings

Martin Properties moved closings online to reduce turnaround time and ensure compliance.

  • The team used remote signing and notarization for offsite sellers.
  • As a result, they processed closings without office visits while preserving notarization records and generating recorded deed confirmations for title insurers.

Optica Ventures — Portfolio Transfers

Optica Ventures standardized deed forms and workflows to speed portfolio transfers.

  • They centralized legal descriptions and parcel data.
  • This reduced corrective filings, improved index accuracy at county recorders, and streamlined coordination with escrow and title underwriters during multi-property conveyances.

Practical tips for accurate and efficient Grant Deed completion

Follow these best practices to minimize rework, ensure recorder acceptance, and protect both parties’ interests.

Verify Legal Description
Always copy the legal description directly from the current recorded deed or title report; minor discrepancies can cause rejection and require corrective instruments.
Confirm Signatory Authority
For corporate or trustee grantors, confirm that signers have authority and include titles or attach corporate resolutions and certificates of incumbency when required by the recorder or title company.
Validate Identification and Notary Form
Use an approved notarial certificate for your state and have the grantor present valid identification; for remote notarization, follow state RON protocols to ensure recording acceptance.
Record Promptly
Deliver the notarized deed to the county recorder quickly to preserve priority; obtain and retain instrument numbers or digital confirmations for title updates.

Frequently asked questions about Grant Deeds

Answers to common questions about execution, recording, correction, electronic signing, and signer authority for grant deeds.


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