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Group Life Portability Insurance Application

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Group Life Portability Insurance Application

INSTRUCTIONS – PLEASE READ CAREFULLY

Portability Of Insurance

You may be eligible to buy portable Group Life Insurance if your employment with your employer terminates. If your employer’s Group Life Insurance plan includes Accidental Death and Dismemberment (AD&D) and/or Dependents Insurance, you may also be eligible to buy those coverages.

To be eligible, you must meet the following requirements:

1. You must have been continuously insured under your employer’s Group Life Insurance plan for at least 12 consecutive months on the date your employment terminates.

2. You must be able to perform with reasonable continuity the material duties of at least one gainful occupation for which you are reasonably fitted by education, training and experience on the date your employment terminates.

3. You must be under age 65 on the date your employment terminates.

4. If you do not buy Life Insurance for yourself, you may not purchase any other insurance coverages.

The minimum and maximum amounts of insurance eligible for Portability Of Insurance are shown in your employer’s Group Life Insurance plan. The amounts of insurance you purchase under the Portability Of Insurance provision cannot be increased.

How to Apply

You must apply in writing and pay the first premium to us within 31 days after the date your employment terminates. This packet has two forms: one for you and one for your employer. You are responsible for making sure all required forms are completed and returned to our office.

Premium Computation Worksheet

1. Age

2. Monthly Rate for age from above table

3. Amount of Insurance

4. Divide Line 3 by 1,000

5. Multiply Line 4 by Line 2

6. Add all amounts in Line 5 to arrive at Monthly Premium Amount $

TOTAL PREMIUM DUE

GROUP ACCIDENTAL DEATH AND DISMEMBERMENT (AD&D) INSURANCE (if applicable)

Monthly Premium Rate is $0.04 per $1,000 of AD&D Insurance

a. Amount of Insurance from Line 3

b. Divide Line a by $1,000

c. Multiply Line b by $0.04 to arrive at Monthly Premium Amount $

Please type or print. COMPLETE ENTIRE FORM.

1. MEMBER INFORMATION

Name (last, first, middle)

Sex

Street address City State Zip code

Social Security No. Telephone Birthdate

2. DEPENDENTS INFORMATION (if applicable)

Spouse name (last, first, middle) Spouse birthdate

3. EMPLOYER INFORMATION

Name of group Group Number

Name of employer (if different) Employer HR Contact and Phone Number

Your occupation with the employer

Date you last worked for the employer Employment termination date (if different)

If date you last worked and employment termination date differ, please explain:

4. ELIGIBILITY

Date you became insured under your Employer’s coverage under the Group Policy

Have you been insured under your Employer’s group life insurance plan for at least 12 consecutive months?

Is your employment terminating due to medical reasons?

Are you able to perform with reasonable continuity the material duties of at least one gainful occupation for which you are reasonably fitted by education, training and experience?

Are you under the age of 65 on the date your employment terminates?

Have you or your spouse used tobacco in any form in the last 12 months? Member: Spouse:

5. AMOUNT OF INSURANCE COVERAGE REQUESTED

GROUP LIFE and, if applicable, DEPENDENTS LIFE INSURANCE

Member AD&D

Spouse AD&D

Children AD&D

6. BENEFICIARY

This beneficiary designation applies to all of your Group Life Portability Insurance and Accidental Death and Dismemberment Insurance, if any.

Primary

Full Name % of Benefit Address

Social Security No. Date of Birth Relationship

Full Name % of Benefit Address

Social Security No. Date of Birth Relationship

Full Name % of Benefit Address

Social Security No. Date of Birth Relationship

Contingent

Full Name % of Benefit Address

Social Security No. Date of Birth Relationship

Full Name % of Benefit Address

Social Security No. Date of Birth Relationship

Full Name % of Benefit Address

Social Security No. Date of Birth Relationship

7. AGREEMENT

I hereby apply for Group Life Portability Insurance.

I agree that no coverage will take effect until it is approved in writing by Standard Insurance Company. I understand that if my request is not accepted, any premium advanced by me will be refunded.

I understand that if I do not designate a beneficiary in the Beneficiary section on the preceding page, payment of any benefit will be made in accordance with the Benefit Payment and Beneficiary Provisions of the Group Life Portability Insurance Policy.

I hereby represent that all statements contained herein are complete and true to the best of my knowledge and belief, and that I meet all eligibility requirements. I have read and understand the information herein, including the applicable Fraud Notice below.

Signature

Signature

Date

EMPLOYER STATEMENT FOR GROUP LIFE PORTABILITY INSURANCE

1. MEMBER INFORMATION

Full name Sex

Social Security No. Birthdate Occupation

Member’s Insurance Class, if any, as defined by the Group Policy

2. EMPLOYER INFORMATION

Group name Employer name (if different)

Group number Effective date of Employer’s coverage under the Group Policy with The Standard

Is the Member’s Group Life Insurance terminating because employment is ending?

If yes, date employment ended Date coverage ends

Date Member last worked

If no, reason for termination of Member’s Group Life Insurance

Is employment terminating due to medical reasons?

Original effective date of Member’s coverage as your Employee (including with your prior carrier)

3. AMOUNT OF INSURANCE

GROUP LIFE and, if applicable, DEPENDENTS LIFE INSURANCE

Member Basic Additional (if applicable) AD&D Insurance

Spouse AD&D Insurance

Children AD&D Insurance

4. ANNUAL EARNINGS

Annual earnings on the last day of active work

Date of the last pay increase/decrease

Annual earnings prior to the last pay increase/decrease

5. EMPLOYER AUTHORIZATION

I hereby represent that the above information is true and complete to the best of my knowledge. In addition, I acknowledge I have read the Fraud Notice on the next page.

Signature of authorized representative

Date

Name and title (please print or type)

Address Direct telephone number

6. ATTACHMENTS

PLEASE ATTACH COPIES OF ALL LIFE ENROLLMENT FORMS

Note: If enrollment forms are not provided, it may prevent us from approving the application.

FRAUD NOTICES

FOR RESIDENTS OF ARKANSAS, DISTRICT OF COLUMBIA, KENTUCKY, LOUISIANA, MAINE, NEW MEXICO, OHIO, OKLAHOMA, TENNESSEE AND WASHINGTON: Some states require us to inform you that any person who knowingly and with intent to injure, defraud or deceive an insurance company, or other person, files a statement containing false or misleading information concerning any fact material hereto commits a fraudulent insurance act which is subject to civil and/or criminal penalties, depending upon the state. Such actions may be deemed a felony and substantial fines may be imposed.

FOR RESIDENTS OF COLORADO: It is unlawful to knowingly provide false, incomplete or misleading facts or information to an insurance company for the purpose of defrauding or attempting to defraud the company. Penalties may include imprisonment, fines, denial of insurance, and civil damages.

FOR RESIDENTS OF FLORIDA: Any person who knowingly and with intent to injure, defraud or deceive an insurance company, files a statement of claim or an application containing false, incomplete or misleading information is guilty of a felony of the third degree.

FOR RESIDENTS OF MARYLAND AND RHODE ISLAND: Any person who knowingly or willfully presents a false or fraudulent claim for payment of a loss or benefit or who knowingly or willfully presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison.

FOR RESIDENTS OF PENNSYLVANIA: Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties.

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What the Group Life Portability Insurance Application Is

The Group Life Portability Insurance Application is the form an insured uses to convert or continue employer-sponsored group life coverage after separation from employment. It documents the applicant's identity, coverage elected, beneficiary designation, and any required proof of insurability so the insurer can determine eligibility and premium. Portability applications typically preserve coverage levels or provide a conversion option without evidence of insurability for a limited time. This document is central to maintaining life insurance continuity when group benefits would otherwise terminate.

Why a Properly Completed Portability Application Matters

Completing the Group Life Portability Insurance Application accurately preserves access to life coverage, avoids gaps, and prevents future claim denials. Electronic signatures are legally recognized under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, but consumer-facing notices and consent rules may apply.

Why a Properly Completed Portability Application Matters

Who Typically Prepares and Signs This Application

Accurate completion by the applicant and timely routing by the employer or administrator reduce processing delays and potential coverage lapses.

  • Human resources and benefits teams who assist employees with portability options and collect completed forms.
  • Departing employees electing to continue coverage or convert group policies to individual coverage.
  • Insurer underwriters and claims administrators who verify information and decide acceptance or premium terms.

Who May Sign and Why

Departing Employee

The insured or covered employee must sign to indicate election and provide consent. Their signature evidences intent, authorizes premium payment methods where applicable, and binds the applicant to the terms of continuing coverage.

Benefits Administrator

An employer-appointed benefits administrator often completes employer-specific sections and attests to termination dates or employer plan numbers. This attestation supports underwriting by confirming coverage history without creating insured-side signature authority.

Key Elements of a Professional Portability Application

A complete application groups personal data, plan details, election choices, proof of insurability when required, premium payment instructions, and signature blocks. Clear labeling and required-field indicators reduce errors and speed acceptance.

Applicant Details

Full legal name, date of birth, Social Security number or TIN, and current contact information for identity verification and underwriting.

Plan Identification

Employer name, group policy number, plan effective and termination dates, and employer address so the insurer can locate the in-force policy.

Coverage Election

Amount of portable coverage requested, type (term or converted individual), and any dependent coverage elections.

Proof of Insurability

Health questions and medical evidence when the plan requires it; attach physician statements or medical exam results if requested.

Premium Instructions

Preferred payment method, initial premium amount or schedule, and authorization for automatic deductions or direct billing.

Signature & Date

Applicant signature, printed name, and date to confirm intent and consent; witness or notary when the insurer or state requires it.

Step-by-Step: Filling Out the Portability Application

Follow these steps in order to complete the application accurately and submit it for prompt review.

  • 01
    Gather Records: Collect policy documents, termination date, and ID for verification.
  • 02
    Complete Personal Data: Enter name, SSN, DOB, and contact information carefully.
  • 03
    Choose Coverage: Specify desired portable coverage amount and payment method.
  • 04
    Sign and Submit: Sign the application and send to the insurer or employer benefits office.

Customizing the Application for Online Completion

When configuring an online form, map fields to required data, set validation rules, and enable conditional fields for proof requests.

Field Online Setting
Applicant Name Required; auto-complete disabled
SSN/TIN Masked input; validation pattern enforced
Proof of Insurability Conditional display when health answers exceed thresholds
Signature eSignature field with audit trail enabled

Where to Send and How the Submission Works

After signing, route the application exactly as the plan requires to ensure timely processing.

  • Employer: Send to your employer benefits office if they collect and forward documents.
  • Direct to Insurer: Submit to the insurer claims or portability unit when permitted.
  • Agent or Broker: Your broker may submit on your behalf and follow up with underwriting.
  • Electronic Submission: Use the insurer's secure portal or approved eSignature channel for faster processing.

How to Share and Digitally Sign the Application

Ensure the chosen platform supports ESIGN/UETA compliance and any insurer-specific identity or record-retention requirements before submitting electronically.

  • File Formats: PDF | DOCX
  • Integrations: CRM and HR systems supported
  • Authentication: Email, SMS code, or stronger

Typical Timelines and Processing Expectations

Timelines vary by plan and insurer; acting promptly after employment termination helps preserve portable rights and avoids additional underwriting.

Election Deadline:

Typically 30–60 days after termination depending on the group policy.

Premium Effective Date:

Coverage often begins on the date of employer plan termination or insurer acceptance.

Underwriting Review:

Insurer decisions commonly issued within 7–30 days after submission.

Proof Requests:

Provide requested medical evidence within insurer-specified window to avoid denial.

Processing Time:

Allow 2–6 weeks for full enrollment and billing setup in many cases.

Required Information Fields at a Glance

Applicant Name: Full legal name
Social Security: SSN or TIN
Date of Birth: MM/DD/YYYY
Group Number: Employer policy ID
Coverage Amount: Requested dollar amount
Signature: Signed and dated

Common Mistakes That Delay Processing

  • Submitting incomplete or inconsistent identity details causes hold-ups for underwriting and may require notarized proof to clear discrepancies.
  • Missing or late response to proof-of-insurability requests can result in coverage denial or a requirement to purchase reduced benefits.
  • Incorrect group or employer policy numbers prevents the insurer from matching records and delays acceptance and billing setup.
  • Using an invalid payment method or omitting premium authorization can stop enrollment and create a gap in coverages.

Risks of an Incorrect or Late Application

Coverage Lapse: Temporary or permanent loss
Denial of Portability: Application may be refused
Higher Premiums: Age- or health-rated increases
Tax Reporting Issues: Incorrect TIN consequences
Privacy Breach: Exposure of protected data
Delays: Extended underwriting time

eSignature Pricing and Feature Comparison for This Application

Compare common eSignature vendors on price and features relevant to submitting and retaining portability applications electronically. signNow appears first per vendor comparison rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes, trial available Yes, trial available Yes, trial available Yes, trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-World Examples

Examples show how employers and insurers handle portability applications in practice.

Large Employer HR

An HR team automates portability forms for departing staff

  • Bulk send reduces manual mailing
  • The insurer receives standardized packets and issues coverage decisions faster while HR maintains a central audit trail.

Independent Agent

An agent collects portability elections using a secure portal

  • Medical evidence uploads are conditional
  • The insurer accepts the digital packet with audit data, enabling the agent to confirm client coverage continuation promptly.

Frequently Asked Questions

Answers to common questions about completing, signing, and submitting the Group Life Portability Insurance Application.


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