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Hawaii Tax Form BB1X

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STATE OF HAWAII BASIC BUSINESS AMENDED APPLICATION

FORM BB-1X (Rev. 2009)

IMPORTANT: File this form ONLY to ADD a license/permit/registration not applied for on your Form BB-1 already filed.

TYPE OR PRINT LEGIBLY

1. ADD to application








2. Hawaii Tax I.D. No.

3. Taxpayer's/Employer's Name

4. Taxpayer's Social Security Number

5. Spouse's Social Security Number

6. Federal Employer I.D. Number (FEIN)

7. Mailing address

8. Physical location of business in Hawaii

9. If no physical business location in Hawaii, provide the name, address, and telephone number of the individual performing services in Hawaii

10. NAICS and business activity (See Form BB-1, Line 11 Instructions)

11. Date Business Began in Hawaii

12. Contact Phone Number

13. (a) Did you acquire an existing business?

(b) If yes, was or of the business acquired?

(c) When was it acquired?

(d) Previous owner's/business's name, dba, address, Hawaii Tax I.D. No., and UI Account No. (If you answered "No" to (a) enter N/A)

14. No. of establishments or branches in Hawaii

15. Date employment began in Hawaii

16. No. of employees on date employment began

17. Date first wages paid in Hawaii?

18. If no employees, when do you anticipate hiring employees?

19. License/Registration Fee, enter the appropriate information/fee based on what registration was checked on line 1, also enter the date the activity began in Hawaii:

a. General Excise (GE) ........................................ Enter appropriate fee $

b. Transient Accommodations, enter begin date

Check only one OR Enter appropriate fee

c. Employer's Withholding .................................... No fee required

d. Unemployment Insurance .................................. No fee required

e. Rental Motor Vehicle & Tour Vehicle, enter begin date Enter $20.00

f. Total Form VP-1 Amount Due. (Add items a thru e) Enter the amount here and on the "Amount of Payment" line of Form VP-1, Tax Payment Voucher. Attach Form VP-1 to this form. $

g. Cigarette and Tobacco, Check only one Enter $2.50

h. Retail Tobacco Permit, be sure to complete line 25 ........ Enter (the number of retail locations) x $20.00

i. Liquid Fuel Distributor, Check all that apply regarding what you intend to do with any liquid fuel which will be sold or used within the State. No fee required

Do you intend to import or cause to be imported into the State any liquid fuel and to sell the same therein?

Do you intend to import or cause to be imported into the State any liquid fuel for your own use?

Do you intend to acquire liquid fuel from a licensed distributor as a wholesaler and to sell or use the same?

j. Liquid Fuel Retail Dealer, be sure to complete line 26 ........ Enter $5.00

k. Liquor, enter County Liquor License No. effective

Check Enter $2.50

l. Total Form VP-2 Amount Due. (Add items g thru k) Enter this amount and on the "Amount of Payment" line of Form VP-2, Miscellaneous Fee Payment Voucher. Attach Form VP-2 to this form. $

TOTAL AMOUNT DUE (Add items f and l) Attach a check or money order made payable in U.S. dollars drawn on any U.S. Bank to "HAWAII STATE TAX COLLECTOR" $

CERTIFICATION: The statements contained herein are hereby certified to be correct to the best of the knowledge and belief of the undersigned who is duly authorized to sign this amended application.

Signature of Owner, Partner or Member, Officer, or Agent

Print Name

Title

Date

DO NOT WRITE IN THIS SPACE

UC-1 Prepared by

Date

Contributor Type

MIFS

UC-1 Rec'd

Follow-Up

Wage Rec Type

Industry Code

Exempt

Approved By

Other Remarks

DCD No.

Exemption

Registrar

Page 2

20. Filing period for:

(a) General Excise Tax........

(b) Transient Accommodations Tax........

(c) Rental Motor Vehicle and Tour Vehicle Surcharge Tax........

(d) Employer's Withholding Tax........

(e) Unemployment Insurance Contributions........

(f) Liquor Tax........ (This must be filed on a monthly basis)

(g) Cigarette and Tobacco Taxes........ (This must be filed on a monthly basis)

(h) Liquid Fuel Taxes........ (This must be filed on a monthly basis)

21. Accounting period, check only one (A 12-month period ending the last day of any month other than December.)

22. Accounting method, check only one

23. Do you qualify for a disability exemption? If yes, Form N-172 must be completed and submitted below the $2,000 exemption of gross income of any blind, deaf, totally disabled person and rate of 1/2 of 1% on the remaining gross income can be allowed.

24. (a) List by island the address(es) of your rental real property (e.g., land, building, apartments, condominiums, or hotels or other transient lodging).

(b) List by island the address(es) of your rental motor vehicle and/or tour vehicle business locations.

(c) If a transient accommodation (TA) or a rental motor vehicle or tour vehicle (RVST) business location, place a check mark in the appropriate column on the right.

(d) Attach a separate sheet of paper for additional listings.

25. For the Retail Tobacco Permit, list separately each retail location you own, operate, or control, and for retail locations that are vehicles, include the Vehicle Identification Number (VIN) of each vehicle (Attach a separate sheet of paper if more space is required). Have you ever been cited for either a tobacco and/or liquor violation?

26. For the Liquid Fuel Retail Dealer's Permit, list separately each branch or place of business (Attach a separate sheet of paper if more space is required).

27. Name of Parent Corporation

28. Parent Corporation's FEIN

29. Parent Corporation's Mailing Address

MAILING ADDRESSES & TELEPHONE NUMBERS

Hawaii Department of Taxation

P.O. Box 1425

Honolulu, HI 96806-1425

Telephone: (808) 587-4242

Toll Free: 1-800-222-3229

Department of Labor and Industrial Relations

Unemployment Insurance Division

OAHU & MAINLAND

830 Punchbowl St., #437

Honolulu, HI 96813

Telephone: (808) 586-8913

(808) 586-8914

MAUI

54 S. High St., #201

Wailuku, HI 96793

Telephone: (808) 984-8410

HAWAII

1990 Kinoole St., #101

Hilo, HI 96720

Telephone: (808) 974-4086

KAUAI

3100 Kuhio Hwy C12

Lihue, HI 96766

Telephone: (808) 274-3025

DO NOT WRITE IN THIS SPACE

Type Number Date Issued Effective FYE
Liquor Tax Permit
Cigarette Tax and Tobacco Tax License
Liquid Fuel Distributor's License
Liquid Fuel Retail Dealer's Permit
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What the Hawaii Tax Form BB1X Is and why it matters

Hawaii Tax Form BB1X is a state tax document used in Hawaii tax administration; this guide explains its purpose, typical content, and practical completion steps. The form collects taxpayer identification, tax period data, and numerical entries that support state tax reporting and reconciliation. Because filing and signature requirements can affect withholding, reporting, and audit exposure, accurate completion matters for businesses, tax preparers, and payroll administrators. This page covers required fields, timing, digital signing options, filing destinations, retention guidance, and common errors to avoid when preparing the BB1X.

Why accurate BB1X completion reduces risk and delays

Completing Hawaii Tax Form BB1X correctly minimizes penalties, prevents backup withholding triggers, and supports timely reconciliation with state accounts. Proper completion also reduces follow-up requests from the Department of Taxation and lowers audit friction.

Why accurate BB1X completion reduces risk and delays

Who typically prepares and signs Form BB1X

The form is most often completed by the party responsible for state tax reporting—employers, business tax departments, or third‑party preparers.

  • Business owners and finance teams responsible for state tax remittance and reporting
  • Tax preparers and CPAs preparing state filings on behalf of clients
  • Payroll or HR administrators providing withheld tax data and signature authority

Accurate routing to payroll, accounting, or external tax counsel ensures the BB1X is filed and retained according to state and federal rules.

Core sections to expect on a professional BB1X

A professional BB1X layout groups identification, reporting period, amounts, declarations, attachments, and signatures to make review and filing straightforward for state processors and auditors.

Form Header

Includes issuing agency name, form number, and filing year to ensure the document is routed correctly and matched with electronic records.

Taxpayer ID

Space for business name, DBA, and federal TIN or SSN so the state can match the BB1X to existing taxpayer accounts.

Reporting Period

Fields for tax period begin/end or calendar/quarter identification that determine due dates and applicable rates.

Amounts & Calculations

Lines for gross receipts, taxable base, credits, and tax due with clear sub‑totals and calculation notes to reduce math errors.

Declarations

Attestations and checkboxes where the filer certifies accuracy and authority to sign under penalty of perjury.

Signature & Date

Designated signature block for authorized signer, printed name, title, and date; may include space for preparer information.

Step-by-step: complete and submit BB1X

Follow these sequential steps to prepare, sign, and file the BB1X with minimal errors.

  • 01
    Gather Documentation: Collect payroll records, ledgers, and prior filings.
  • 02
    Enter Required Data: Populate identification and amount fields carefully.
  • 03
    Authenticate Signer: Confirm authorized signer identity before signing.
  • 04
    File with State: Submit by the method specified by the Hawaii Department of Taxation.

Typical BB1X processing flow

A straightforward, auditable flow helps prevent filing delays and clarifies who performs each task.

  • Prepare: Populate form and attach schedules.
  • Review: Internal review by accounting or preparer.
  • Sign: Authorized signer applies signature and date.
  • Transmit: Send to Hawaii Department of Taxation per instructions.

Timing and common tax filing deadlines to track

Deadlines vary by form type and taxpayer classification; align BB1X submission with related federal and state timetables to avoid penalties.

Provide Documents When Requested:

Forms like W-9 have no set deadline; deliver immediately upon a payer's request.

Annual Income Tax:

Federal individual returns are typically due April 15; state schedules often follow similar cycles.

Information Returns:

Federal 1099-NEC/1099-MISC recipient deadlines are Jan 31; use this to time related state reporting.

Quarterly Filers:

Estimated tax or payroll filings may be due quarterly; check state notices for exact dates.

Late Filing Consequences:

Missing a state due date can trigger interest and late filing penalties.

Common mistakes to avoid when preparing BB1X

  • Entering an incorrect TIN or mismatched name that triggers backup withholding
  • Math errors or omitted attachments that require resubmission
  • Unsigned or improperly signed forms leading to rejection or delay
  • Submitting to the wrong state address or electronic portal

Penalties and exposure from incorrect BB1X filings

Late Filing Penalty: State late fees and interest can apply.
Information Return Fines: $60–$330 per form for federal info return delays.
Intentional Disregard: $660+ per form for willful failure.
Backup Withholding: 24% withholding when TIN is missing or incorrect.
Audit Risk: Errors increase the likelihood of state audit.
Administrative Delays: Misfiled documents create collection and reconciliation gaps.

Digital signing and eSubmission considerations

Many filers use eSignature platforms to sign and route state tax forms securely and to maintain an audit trail.

  • Integrations: Salesforce, NetSuite, Microsoft 365 supported
  • File Formats: PDF, DOCX, HTML, Excel supported
  • Authentication: Email, SMS, or advanced options available

Practical tips for accurate and efficient BB1X completion

Apply these checks during preparation and review to reduce rework and enforcement risk.

Verify TIN and Name
Confirm the taxpayer identification number and legal name against IRS records or the client's W-9 to prevent backup withholding and mismatches.
Use Templates and Checklists
Standardized templates and an internal checklist reduce ad hoc errors and ensure required attachments are included on every filing.
Choose Compliant eSign Workflows
If signing electronically, use platforms that support ESIGN/UETA, audit trails, and, where necessary, HIPAA BAAs or higher authentication.
Retain Audit Trail
Keep a complete audit trail showing signer identity, timestamps, IP, and document history to support future inquiries.

Real-world examples of digital signature use on state tax documents

Organizations have used secure eSignature platforms to move state tax paperwork online, improving turnaround while retaining compliance artifacts.

Optica Ventures LLC

Optica consolidated remote signatures for client documents and internal filings

  • Brian Fitzgibbons: "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."
  • The result was faster document return and fewer follow-up corrections while maintaining a reviewable audit trail.

Martin Properties

A regional real estate firm moved tax and leasing attachments online

  • Tim Martin: "I can process and execute all of these documents online with 100% compliance and built-in security."
  • That approach reduced in-person signings and centralized storage of signed records for audits.

Frequently asked questions about completing and signing BB1X

Answers to common practical and compliance questions about the form, digital signing, and post-filing steps.


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Overview: eSignature vendor pricing and key plan features

Comparing entry-level pricing and common feature points helps plan the eSignature component of a BB1X workflow without implying endorsement.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

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