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Letter Regarding Permissible Interest Rates

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Model Letter

This is a model letter. Adapt to fit your facts and circumstances.

DATE




Re:

Dear :

Enclosed herewith please find copies of the relevant statutes relating to the permissible rates of interest which may be charged. I thought it would be helpful for you to have actual copies of the statutes to use in determining which rates to charge.

While I do not intend to rehash the statutes, I believe certain points are important. As you will note, Code lists the permissible rates based on the type of debtor. In addition, the permissible rates also vary to some extent based on the amount of the loan. Hence, it is important that you look at both the type of borrower (e.g., individual, corporation, partnership) and the amount which you are financing to ensure that you do not charge a usurious rate.

The basic starting point is that the legal rate on all notes, accounts and contracts is eight percent (8%), calculated on an actuarial method (compound interest), but contracts may be made, in writing, for payment of the finance charge, otherwise, in accordance with the statute. However, Code provides that a borrower may contract for and agree to pay a finance charge which will result in a yield not to exceed the greater of ten percent (10%) per annum or five percent (5%) per annum above the Index of Market Yields of the Monthly 12 Year Constant Maturity Index of Long Term United States Government Bond Yields, as compiled by the United States Treasury Department on any loan, mortgage or advance which is secured by a lien on residential real property. Under the statute, the term "residential real property" means real property upon which there is located or to be located a structure or structures designed in whole or part for residential use. Hence, if you are dealing with borrowers that are repurchasing residential property, you would generally use this subsection to calculate the appropriate rate. However, if it is permissible, based on the type of borrower and the amount loaned, to charge a higher interest under a different subsection, you may charge the rate provided therein not withstanding the fact that you have a lien in real estate.

In those cases where the property being repurchased is raw land, you would generally use the rate provided for in Code if the borrower is an individual, if the amount is under $; or Code if the debtor is a partnership, joint venture or corporation, and the principal balance exceeds $.

Should you have any contracts which are in excess of $, then you are entitled to charge any amount of interest which the parties agree to in writing. You should note, however, that this section is scheduled to be repealed on , although it is likely that the Legislature re-enacted the statute prior to adjourning. I will attempt to determine whether this has in fact occurred, but do not rely on Code after , until we have verified that it has been re-enacted.

A couple of other provisions which may be relevant are Code . The first code section deals with partial payments. Under this section, when partial payments are made, they must be applied first to accrued interest and then to principal unless the parties agree otherwise in writing. The second provision cited deals with late charges. Under this code section, a late payment charge is not to exceed $ or four percent (4%) of the amount of any delinquency, whichever is greater, may be contracted for in writing and will not be deemed a portion of the finance charge. However, under this statute, the late charge cannot be assessed unless the delinquency is more than 15 days past due. Also, the late charge may not be collected more than one time on a specific installment. Where the loan is less than $ and has a maturity of five years or less, late charge cannot exceed $.

I hope that this information and these statutes will be of assistance to you. If after reviewing the statutes, you have any questions or desire to discuss these matters further, please do not hesitate to contact me.

Sincerely,

By:

Encl.

Enter text✕

What the Letter Regarding Permissible Interest Rates Is

A Letter Regarding Permissible Interest Rates is a formal written notice used to state, confirm, or request clarification about the maximum interest rate that may be charged under a contract, statute, or court judgment. Commonly used by lenders, servicers, creditors, and legal counsel, the letter summarizes the applicable rate formula, identifies the controlling legal authority or contractual clause, and documents the effective date and calculation method for interest accrual. The letter can prevent disputes, support compliance with state usury laws, and create a clear record of how post-default or judgment interest will be computed.

Why this Letter Matters for Compliance and Clarity

Use this Letter Regarding Permissible Interest Rates to document permitted rates, reduce ambiguity about post-default or judgment interest, and demonstrate compliance with state usury statutes and contractual clauses. A clear written notice helps avoid disputes and supports evidentiary needs in collections or litigation.

Why this Letter Matters for Compliance and Clarity

Who Typically Prepares or Receives This Letter

Typical users include lenders, servicers, creditors, trustees, and attorneys handling default interest, judgment interest, or contractual rate disputes.

  • Banks and credit unions managing loan defaults and post-judgment accruals.
  • Collection agencies and servicing firms enforcing payment and applying permissible interest calculations.
  • Corporate treasuries, landlords, and vendors confirming contract interest rates for receivables.

Recipients should review governing law and contract provisions before accepting or applying the stated rate.

Essential Components to Include in the Letter

Core elements of the Letter Regarding Permissible Interest Rates define the parties, state the permissible rate and legal basis, and explain calculation and timing for accrual.

Parties

Identify lender, borrower, servicer, and any assignees with full legal names and mailing addresses. Clarify which entity is authorized to calculate or collect interest.

Rate Definition

Specify the maximum interest rate, formula (fixed percentage, prime spread, or index-based), and whether the rate is expressed as APR or nominal interest; avoid vague phrasing.

Legal Basis

Cite the controlling contract clause or statutory authority and note any state usury limits, exemptions, or judicial orders that affect the permissible rate.

Calculation Method

Describe compounding frequency (daily, monthly), day-count basis (actual/365, 30/360), rounding rules, and provide a worked example to avoid disputes.

Effective Date

State the effective date in MM/DD/YYYY format and indicate whether the rate applies retroactively to the date of default or forward only.

Signature Block

Include signature, printed name, title, date, and authorized contact information for questions or disputes; indicate whether electronic authentication will be used.

Required Information and Data Fields

Full Legal Name: Exact legal entity or individual's name.
Account Number: Lender account or loan number.
Contract Reference: Section and date of agreement.
Permissible Rate: Percentage and formula stated.
Effective Date: Use MM/DD/YYYY format.
Calculation Example: Sample amortization showing interest applied.

Step-by-Step: Preparing and Issuing the Letter

Follow these steps to prepare and deliver a compliant Letter Regarding Permissible Interest Rates promptly.

  • 01
    Gather Documents: Collect contract, payment history, and judgment details.
  • 02
    Confirm Authority: Verify signatory authorization and entity capacity.
  • 03
    Calculate Rate: Apply formula and prepare calculation example.
  • 04
    Deliver Notice: Send by certified mail or eDelivery with audit trail.

Where to Send or File the Letter

Routing options vary by recipient and legal purpose; choose delivery that creates a durable record for enforcement or dispute resolution.

  • Certified Mail: USPS signature confirmation provides physical proof of delivery.
  • Registered Agent: Deliver to registered agent when addressing corporate borrowers.
  • Court Filing: Include when interest calculation affects ongoing litigation or judgment enforcement.
  • Electronic Delivery: Use secure eSignature with audit trail to document receipt.

Configuring an Online Workflow for the Letter

Configure an e-delivery workflow so the letter is completed, authenticated, and archived with an audit trail.

Field Configuration
Sender Authentication Require two-factor or email plus SMS code.
Signature Type Click-to-sign with timestamp and IP address.
Attachment Attach amortization schedule and contract PDF.
Retention Policy Store as PDF/A with audit trail for compliance.

Technical Requirements for eSubmission and Signing

Digital delivery and signing require secure platforms supporting authentication, tamper-evident records, and exportable audit trails.

  • File Formats: PDF and Word (DOCX) supported.
  • Integrations: CRM and document storage integrations available.
  • Authentication: Email, SMS, KBA, and SSO options.

Timelines, Deadlines, and Expected Processing

Observe statutory and contractual deadlines when sending interest-rate letters; prompt delivery affects enforceability and accrual calculations.

Before Default:

Send as soon as default is confirmed to document rates.

After Judgment:

Include calculation within 30 days of entry to prevent disputes.

Dispute Response:

Allow 30 days for recipient response unless contract dictates a shorter timeframe.

State Filings:

Comply with local notice periods if required by state law.

Record Retention:

Retain copies per retention policy and regulatory requirements.

Penalties and Risks of an Incorrect Letter

Usury Exposure: May void interest and require refunds.
Civil Damages: Possible statutory damages and fees.
Contract Breach: Triggers penalties under agreement.
Regulatory Scrutiny: State regulator inquiry or fines.
Collection Challenges: Makes enforcement harder in court.
Tax Consequences: Incorrect interest reporting affects tax filings.

Common Mistakes to Avoid

  • Failing to specify the exact rate formula (for example, omitting which published index or reference rate applies) creates ambiguity that can lead to disputes over calculation.
  • Using imprecise effective dates such as 'upon default' without a calendar date complicates accrual calculations and may hinder enforcement or court acceptance of claimed interest.
  • Neglecting to verify signatory authority or corporate capacity can invalidate the letter or permit the recipient to challenge the rate's applicability.
  • Delivering the letter without a durable delivery record or audit trail increases risk that a borrower will deny receipt, prolonging resolution and increasing litigation costs.

Practical Examples of How the Letter Is Used

Situational examples illustrate how the Letter Regarding Permissible Interest Rates resolves rate disputes, documents calculations, and supports accounting and court filings.

Lender Example

When a borrower defaults, a bank sent a Letter Regarding Permissible Interest Rates to confirm post-default rate and calculation method.

  • The letter included daily accrual and rounding rules.
  • The documented calculation reduced litigation risk, produced a clear audit trail for accounting, and allowed the servicer to apply interest consistently across borrower accounts while preserving enforcement options and satisfy regulator inquiries.

Landlord Example

A landlord used the letter to state late fee interest under a lease and to show calculation from the first missed payment.

  • It specified APR and monthly compounding.
  • Providing a calculation example and delivery receipt reduced tenant dispute frequency, allowed timely ledger adjustments, and created documentary evidence relied on during small-claims hearings and informal settlement discussions with clear dates and totals.

Who Has Authority to Sign

Authorized Officer

An authorized officer or manager of a lending institution or creditor should sign, showing title and authority. Signature should match the corporate resolution or delegated authority to bind the entity and ensure enforceability against the creditor.

Attorney-in-Fact

A person with power of attorney may sign for a party if the POA document expressly permits execution of financial notices; include a copy of the POA and confirm state notarization or witness requirements when applicable.

eSignature Vendor Comparison for Signing and Delivering This Letter

Basic pricing and feature availability for common eSignature vendors. signNow is listed first per vendor comparison requirements.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by vendor and plan Varies by vendor and plan Varies by vendor and plan Varies by vendor and plan
Bulk Send Yes — available on select paid plans Yes — available at enterprise tiers Yes — available at enterprise tiers Yes — available on team and enterprise plans Varies by plan and vendor
Audit Trail Yes — full audit trail with timestamps Yes — includes audit log and timestamps Yes — audit trail included Yes — audit records available Yes — audit records available
HIPAA Compliant Yes — BAA available on request Yes — BAA available with enterprise agreement Yes — HIPAA support available on enterprise plans No — HIPAA support not standard No — HIPAA support not standard

Frequently Asked Questions About the Letter

Answers to common questions about preparing, signing, and enforcing a Letter Regarding Permissible Interest Rates, including electronic signature considerations.


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