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Release, Waiver of Liability, and Assumption of Risk Agreement

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Release, Waiver of Liability, Assumption of Risk and Product Safety Warning
Agreement Regarding Sports Related Protection Product

This Release, Waiver of Liability, and Assumption of Risk Agreement is given this the by the undersigned Purchaser in favor of , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Seller.

As a condition to the receipt and use of any (describe Product) , hereinafter called Product, whether described as new, used or as described by any other word or phrase, in activities or events or sports, at each and every instant now and in the future, the undersigned Purchaser for myself and/or on behalf of my personal representatives, heirs, spouse, guardians, legal representatives, executors, administrators, successors, assigns and next of kin agree to the following:

1. Product Safety Warnings

The undersigned Purchaser does hereby agree and acknowledge that Purchaser shall become intimately familiar with, and shall carefully read all warning labels and tags and instructions, along with the written terms and conditions of the sale/purchase prior to completion of the sale/purchase of any Product or associated accessories. Purchaser affirmatively represent and agree that Purchaser has been fully and completely informed about the Product and safety hazards as well as the risks and dangers associated with the use thereof. Purchaser has been provided complete and full information about the proper use, implementation, and maintenance of the Product and/or associated accessories. Purchaser acknowledges that he has been given ample time and opportunity to review and evaluate the Product and all accompanying materials and documentation. Purchaser also acknowledge that copies of this Agreement and all other documentation accompanying the Product and/or associated accessories have been offered to Purchaser and are available to Purchaser for the personal review by Purchaser on Purchaser’s own time. Purchaser agrees and understands that no information or documentation or materials provided in connection with a Product or associated accessories is intended to be a promise, guarantee or warranty of my safety or well-being. Purchaser further understands that no Product can protect me from all risk or injury or death or property. The subject Product and/or associated accessories will not and cannot protect me from injury or damage under all circumstances, and I acknowledge that it is not possible to predict every possible situation and risk and danger associated with use of the Product and/or accessories in any particular activity or event or sport.

2. Waive and Release

The undersigned Purchaser hereby releases, waives, and discharges Seller and each its officers, directors, managing agents, and employees, hereinafter called Releasees, from all liability for all loss or demand and every claim or cause of action of any kind, including based on a contract or breach of warranty or the negligence of the Releasees or otherwise, arising out of or related to this Agreement or its enforcement or Purchaser’s use of any Product. This Agreement encompasses liability for all bodily injury, death or property damage arising out of or related to such use.

3. No Warranty or Representation

Purchaser agrees and understands that Releasees make no warranty or representation of any kind as to the merchantability or fitness for any purpose as to any Product or associated accessories, and further agrees and acknowledges that the presence or absence of any certification, for any reason (including the age or condition of a Product or accessory), and the participation or non-participation of the undersigned Purchaser in any certification process, will and does not change any provisions of this Agreement or their enforcement. Releasees have made no statements or opinions or evaluations as to the potential effectiveness or performance in connection with Purchaser’s use of Product or associated accessories in any particular circumstance or situation.

4. Express Assumption of Risk

The undersigned Purchaser hereby acknowledges that using Product or associated accessories and the activities and events and sports in which they are used, are extremely dangerous and can result in serious injury, death, or property damage. This Agreement constitutes an express and contractual assumption of all risks and dangers associated with the aforementioned use, activities, sports and events. Purchaser agrees and understand that any Product or associated accessories are intended for use in activities that are inherently dangerous and risky and the undersigned Purchaser does hereby voluntarily use said Product or accessories with knowledge of those inherent dangers and risks. The undersigned Purchaser also understands and agrees that using Product or associated accessories does not eliminate, alter, or marginalize the inherent risks and dangers.

5. Unknown Risks or Dangers

The undersigned Purchaser understands and agrees that there may be undefined and presently unknown risks and dangers associated with use of Product or associated accessories and the undersigned Purchaser expressly assumes said risks and dangers and acknowledges and agrees that there may be significant and substantial risks and dangers associated with or arising out of the improper, uninformed and/or non-complying use of Product or associated accessories. It is the responsibility of the undersigned Purchaser to become familiar with the Product and its proper use, operation, implementation,, and maintenance, and the undersigned Purchaser assumes the risks and dangers related thereto. The undersigned Purchaser agrees & acknowledges that any Product or associated accessories must be installed, used and maintained as described in the manufacturer's instructions, as may be revised from time to time. The undersigned Purchaser understands that instructions will accompany the Product and that the undersigned Purchaser should contact Releasees should Purchaser have any doubt or questions about said instructions.

6. Indemnity

Purchaser hereby acknowledges and agrees that the Releasees are acting in reliance upon this Agreement and the rights, obligations, and limitations set forth herein, without which no sale or transfer of Product or associated accessories would occur. Purchaser agrees to defend, indemnify and hold Releasees harmless from any liability, including court costs and attorney fees, arising out of or related to this Agreement or its enforcement or the use by Purchaser of Product or associated accessories.

7.

Purchaser hereby accept all terms set forth herein and acknowledges this is the complete Agreement between the parties regarding these issues and that no oral representations, statements or inducements have been made apart from this Agreement. If any portion of this Agreement is held to be invalid or overly broad, the entire Agreement will not be invalidated; rather, the remainder of the terms and conditions of the Agreement shall be enforced and the Agreement will be deemed modified so as to be applied to the fullest extent permitted by applicable law.

8. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

9. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective mailing address of each party.

10. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

11.

In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By:

Enter text✕

What this Release, Waiver of Liability, and Assumption of Risk Agreement is

A Release, Waiver of Liability, and Assumption of Risk Agreement is a written contract where a participant or visitor gives up certain legal claims against an organizer, operator, or property owner for injuries or losses arising from an activity. The document identifies parties, describes the activity or exposure, sets the effective date and duration, and records voluntary assumption of known risks. It is commonly used for sports, recreational events, classes, and high-risk activities to clarify risk allocation and support defense against negligence claims while preserving valid contractual notice and consent.

Why you would use this agreement

This agreement documents informed consent, defines responsibilities, and reduces litigation risk by showing the participant accepted known dangers and released specified claims, helping organizations manage liability and operational clarity.

Why you would use this agreement

Typical users and signing parties

Common signers include participants, parents or guardians for minors, activity providers, and venue owners.

  • Participants and attendees who accept risk and release claims
  • Parents or guardians signing for minors or legally incapacitated persons
  • Event organizers, operators, or property owners named as releasees

Organizations should align the signer list with the activity risk profile and any required witness or notary steps.

Core elements to include in a professional release

A clear, enforceable release includes definitions, scope of risks, explicit waiver language, acknowledgement of voluntary participation, indemnity and limitation clauses, and signature blocks, plus choice-of-law and severability clauses for clarity under dispute.

Parties

Identify the releasor (participant) and releasee(s) by full legal name and business entity.

Activity Description

Describe the activity, location, dates, and anticipated hazards so the scope of the release is clear.

Assumption of Risk

State that the signer understands and voluntarily accepts known and foreseeable risks associated with the activity.

Waiver Language

Use explicit words releasing claims for negligence, where permitted by law, and limit language that attempts to waive gross negligence or intentional conduct when invalid.

Indemnity

If used, specify indemnification scope for claims by third parties and allocation of defense costs.

Signature Block

Provide printed name, signature, date, and, if applicable, guardian or parent signature and relationship.

Step-by-step: completing the release

Follow this sequence to prepare, present, and capture valid consent and signatures for the release.

  • 01
    Prepare the form: Fill party names, activity details, and effective dates before sharing.
  • 02
    Explain risks: Provide participants a plain-language summary of material hazards and precautions.
  • 03
    Collect signatures: Obtain signatures from participant and guardian if required; capture signing method.
  • 04
    Store records: Save signed copy with audit trail and link to relevant waivers or incident reports.

Where to file, send, and maintain completed releases

Identify the natural routing for executed releases so they are available for defense, incident follow-up, and compliance audits.

  • Organizer Records: Store original signed release in the organizer’s secure records for claims defense.
  • Participant Copy: Provide a signed copy to the participant or guardian at completion.
  • Insurance File: Attach copies to relevant insurance claims files or incident reports.
  • Legal Hold: Preserve copies if litigation or regulatory inquiry is reasonably anticipated.

Digital signing and technical delivery considerations

Use an eSignature platform that supports attribution, secure storage, and an auditable trail to demonstrate intent and consent.

  • Authentication: Email link, SMS code, KBA, or advanced signer authentication as needed
  • Document Formats: PDF, DOCX, and fillable forms supported for consistent records
  • Integrations: Connectors for CRM, cloud storage, and case management systems

How to configure an online signing workflow

Set up fields and routing so each signer receives the correct document, authentication, and copy automatically.

Field Configuration
Signature Field Required; allow draw, type, or uploaded image
Signer Authentication Email by default; SMS or KBA for higher assurance
Conditional Fields Reveal guardian fields when minor checkbox is selected
Audit Trail Enable IP, timestamp, and action log capture

Timing considerations and deadlines to track

Timely execution and retention affect enforceability, incident response, and any statutory notice periods tied to claims or insurance.

Execution Before Activity:

Have participants sign prior to participation to evidence informed consent

Incident Reporting:

File incident reports with insurer promptly per policy timelines

Claims Window:

Statute of limitations varies by state; document date affects limitations

Record Retention:

Keep signed releases per retention schedule and legal holds

Contract Review:

Revisit release language annually or after material activity changes

Key milestones from draft to archived record

A typical lifecycle includes drafting, pre-event review, signature capture, incident linkage, and long-term archive for defense and compliance.

01

Draft and Legal Review

Draft terms and have counsel review for enforceability and state-specific issues

02

Pre-Event Distribution

Distribute and explain the release to participants before the activity

03

Signature Collection

Capture signatures with authentication and store evidence of consent

04

Post-Event Archival

Attach signed release to incident or participant file for retrieval

Common mistakes to avoid when preparing releases

  • Vague scope that fails to identify the activity or location clearly
  • Missing guardian signatures for minors or incapacitated persons
  • Failing to provide a signed copy to the participant
  • Relying on overly broad waiver language prohibited by state law

Consequences of an incorrect or unenforceable release

Civil Liability: Claims may proceed if waiver is unenforceable
Insurance Denial: Insurer may contest coverage for improperly executed releases
Regulatory Exposure: State law may impose penalties or void contractual waivers
Litigation Costs: Increased defense costs when releases lack clarity
Reputational Harm: Publicized disputes can damage trust and enrollment
Invalid Signatures: Poor authentication can lead to non-attribution of signature

Practical examples of how organizations use releases

Real-world examples show common drafting choices and operational workflows.

Optica Ventures LLC

Brian Fitzgibbons describes streamlined participant processing using an online release system that captures consent efficiently.

  • Quick adoption across customer touchpoints improved return rates.
  • The company retained signed releases centrally and linked them to incident records to resolve disputes and speed claims handling.

Martin Properties

Tim Martin used releases for property showings and contractor access to reduce ambiguity over responsibilities.

  • Releases clarified visitor obligations and hazards.
  • Signed, time-stamped copies were attached to tenant files and contractor work orders to aid insurance review and limit disputed liability.

eSignature vendor comparison for executing releases and waivers

Comparing core pricing and compliance features helps choose a platform that meets authentication, HIPAA, and volume needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about releases and e-signing

Answers to common legal, procedural, and technical questions when preparing or accepting a release.


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