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Michigan Easement

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CONSERVATION EASEMENT

(This instrument is exempt from County and State transfer taxes pursuant to MCL 207.505(a) and MCL 207.526, respectively)

This CONSERVATION EASEMENT is created , 20 , by and between (name) married/ single (check one), or corporation, partnership, or limited liability company (circle one), whose address is,

(Grantor) and the Geological and Land Management Division of the Michigan Department of Environmental Quality (MDEQ), whose address is, (Grantee);

The Grantor is the title holder of real property located in the (circle one) the Township/City of County, and State of Michigan, more fully described in Exhibit A.

(Attach legal description of the property as Exhibit A.)

The Geological and Land Management Division of the MDEQ is the agency charged with administering Part 303, Wetlands Protection, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended (NREPA), and Grantor has applied for a permit pursuant to Part 303 to authorize activities that will impact regulated wetland. The Geological and Land Management Division of the MDEQ evaluated the permit application and determined that a permit could be authorized for certain activities within regulated wetlands provided certain conditions are met, and Grantor has agreed to grant the MDEQ a conservation easement that protects the wetland mitigation site and/or the remaining wetlands on the property and restricts further development to the area described in Exhibit B. The MDEQ shall record the conservation easement with the county register of deeds.

ACCORDINGLY, Grantor conveys this Conservation Easement to Grantee pursuant to Subpart 11 of Part 21, Conservation and Historic Preservation Easement, of the NREPA, MCL 324.2140 et seq, on the terms and conditions stated below.

1. The property subject to this Conservation Easement (the Easement Premises) consists of approximately acres, legally described as follows:

(Insert legal description of easement premises, including amount of acreage here or attach as Exhibit B.) (A map depicting the Easement Premises is attached as Exhibit C.)

Together with a right of access for ingress and egress to the easement area across adjacent or other properties as described in Exhibit D.

2. The purpose of this Easement is to protect the wetland functions and values existing (or established on the property consistent with MDEQ Permit Number as permitted ) on the Easement Premises by requiring Grantor to maintain the Easement Premises in its natural and undeveloped condition.

3. Except as authorized under MDEQ Permit Number or as provided in paragraph 5 (and paragraph 4, if appropriate), Grantor shall refrain from, and prevent any other person from, altering or developing the Easement Premises in any way.

4. Grantor shall not be responsible for modifications to the Property resulting from causes beyond the owner’s control, including, but not limited to, unauthorized actions by third parties that were not reasonably foreseeable or natural disasters such as unintentional fires, floods, storms, or natural earth movement.

5. With the prior approval of the Grantee, the Grantor may perform activities associated with the construction or maintenance of the mitigation project within the Easement Premises. Grantor shall provide days notice of undertaking any mitigation activity even if the mitigation project has been conceptually approved.

6. Grantor warrants that Grantor has good and sufficient title to the Property, and that any other existing interests in the property have been disclosed to the MDEQ and subordinated as necessary.

7. The Grantor warrants that the Grantor has no knowledge of hazardous substances or hazardous wastes on the property.

8. This Conservation Easement does not grant or convey to Grantee or members of the general public any right to possession or use of the Easement Premises, except for the access provided in paragraph 10.

9. Grantor shall continue to have all rights and responsibilities as owner of the property subject to the Easement.

10. Upon reasonable notice to Grantor, Grantee, and its authorized employees and agents, may enter the Easement Premises to determine whether they are being maintained in compliance with the terms of this Conservation Easement and for the purpose of taking corrective actions if Grantor for Permit Number fails to comply with the mitigation conditions of the permit.

11. This Conservation Easement shall be binding upon the successors and assigns of the parties and shall run with the land in perpetuity unless modified or terminated by written agreement of the parties.

12. This Conservation Easement may be enforced by either an action at law or in equity and shall be enforceable against any person claiming an interest in the Easement Premises despite a lack of privity of estate or contract.

13. Grantor shall indicate the existence of this Conservation Easement on all deeds, mortgages, land contracts, plats, and any other legal instrument used to convey an interest in the Easement Premises.

14. Within 90 days after this Conservation Easement is executed, Grantor, at its sole expense, shall place signs, fences, or other suitable markings along the boundary of the Easement Premises to clearly demarcate the boundary of the Easement Premises.

IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written.

Signed in the presence of:

(Grantor)

STATE OF MICHIGAN }

COUNTY OF } ss

IF SIGNING ON BEHALF OF AN ORGANIZATION, THIS MUST BE COMPLETED:

The foregoing instrument was acknowledged before me this day of , 20 by , the of a corporation, partnership, or limited liability company (circle one), on behalf of the organization.

(OR) IF SIGNING AS AN INDIVIDUAL OR MARRIED PERSON, THIS MUST BE COMPLETED:

The foregoing instrument was acknowledged before me this day of , 20 by , (marital status).

(Grantee)

STATE OF MICHIGAN

DEPARTMENT OF ENVIRONMENTAL QUALITY

GEOLOGICAL AND LAND MANAGEMENT

DIVISION

STATE OF MICHIGAN }

COUNTY OF } ss

The foregoing instrument was acknowledged before me this day of , 20 , by , Geological and Land Management Division, Chief, State of Michigan, on behalf of the Michigan Department of Environmental Quality.

Drafted by:

AFTER RECORDING, RETURN TO:

Department of Attorney General

Environment, Natural Resources

and Agriculture Division Geological and Land Management Division

525 West Allegan Street 525 West Allegan Street

Lansing, MI 48933 P.O. Box 30458

Lansing, MI 48909-7958

Michigan Department of Environmental Quality

(September 13, 2002)

Enter text✕

What a Michigan Easement Is and when it creates rights

A Michigan Easement is a written legal instrument that creates a nonpossessory property interest allowing a person or entity to use, access, or restrict use of land owned by another. Common types include access (right-of-way), utility, conservation, and drainage easements. To be effective against third parties the easement is typically signed by the grantor, notarized, and recorded in the county register of deeds where the servient property is located. Electronic signatures may satisfy execution requirements under the federal ESIGN Act (15 U.S.C. §7001) and UETA where applicable, but recording and notary rules can vary by county.

Why a clear, recorded Michigan Easement matters

A properly drafted and recorded instrument preserves access rights, prevents future disputes, and protects both grantor and grantee interests under state property law.

Why a clear, recorded Michigan Easement matters

Who typically prepares and signs Michigan easements

Multiple parties rely on easements to define use rights and obligations for land, utilities, and development projects.

  • Property owners and grantors seeking to permit specific uses while retaining ownership.
  • Utility companies and municipal agencies needing permanent or temporary access corridors.
  • Real estate attorneys, title companies, and surveyors who draft descriptions and confirm legal effect.

Accurate execution and recording reduce title risk and simplify future transactions for all stakeholders.

Core elements that make a professional Michigan Easement

A complete easement identifies parties, clearly defines the land and rights conveyed, states duration and consideration, and provides recording and maintenance instructions to avoid ambiguity and title defects.

Grantor/Grantee

Full legal names and capacity of grantor and grantee, including business entity form and signing authority, so title and enforcement are clear.

Legal Description

A precise metes-and-bounds or recorded-plat description tied to county parcel identifiers so the easement attaches to the correct land.

Scope of Rights

Detailed description of permitted uses, access corridors, limitations, and exclusive or nonexclusive language to prevent future disputes.

Duration/Term

Specify whether the easement is perpetual, for a fixed term, or conditional; include termination events and renewal mechanics.

Consideration

State monetary amount or other consideration, or record as a gratuitous grant if permitted; clarity avoids future tax or contract challenges.

Recording Instructions

Specify county register of deeds for recording, include acknowledgement/notary block, and indicate any required county recording cover sheet or fees.

Sequential steps to complete and record an easement

Follow this ordered process to create an enforceable and recordable Michigan easement.

  • 01
    Draft: Assemble legal description, parties, scope, term, and consideration.
  • 02
    Review: Have title, survey, and counsel confirm alignment with record and encumbrances.
  • 03
    Execute: Signed by authorized parties and notarized per county requirements.
  • 04
    Record: File at the county register of deeds and deliver copies to stakeholders.

How electronic execution and submission typically flow

Electronic workflows streamline signatures while preserving evidence of intent, but must align with jurisdictional notary and recording rules.

  • Upload Document: Prepare the final PDF with required signature and notary blocks.
  • Place Fields: Add signature, date, and initials fields for each signer in the document.
  • Authenticate Signers: Use email, SMS code, or stronger methods for signer attribution.
  • Capture Audit Trail: Preserve timestamps, IP addresses, and certificate of completion for recordkeeping.

Technical needs for eSigning and eSubmission

Choose a platform that supports secure e-signatures, notarization workflows, and the file formats accepted by county recording offices.

  • File Formats: PDF or PDF/A for recording
  • Authentication: Email, SMS, or stronger methods
  • Integrations: Title systems and cloud storage

Recommended digital workflow settings for easement execution

Configure the signing workflow to mirror the physical execution and notarization steps required for recording.

Field Configuration
Signature Type Visible signature + audit trail
Authentication Email + SMS code for signer verification
Notary Support Allow notary role and acknowledgement block
Recording Export Flattened PDF with notary page first

Representative eSignature vendor comparison for easement workflows

Key vendor choices affect authentication, notary support, and cost. signNow is shown first per comparison guidance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and compliance features to look for

Encryption: AES-256 at rest
Transport Security: TLS 1.2/1.3
Audit Trail: Timestamps and IP logs
Certifications: SOC 2 Type II
HIPAA Support: BAA available
Legal Compliance: ESIGN / UETA support

Risks and consequences of errors in an easement

Recording Omission: Title disputes
Bad Description: Boundary litigation
Missing Signatures: Unenforceable grant
Notary Defect: Recording rejection
Conflict With Lien: Subordination issues
Tax Consequence: Incorrect reporting

Common drafting and execution pitfalls to avoid

  • Using vague location descriptions instead of recorded parcel identifiers, which leads to ambiguity about the land subject to the easement.
  • Granting broader rights than intended by failing to limit width, duration, or permitted uses in precise language.
  • Signing without confirming signatory authority for entities, increasing risk of later challenges to validity.
  • Recording a signed instrument with a defective notary block or incorrect county filing details, causing rejection or delay.

Practical tips for accurate, defensible easement documents

Apply consistent drafting standards and confirm market and title compatibility before recording.

Use precise legal descriptions
Copy the exact recorded description or attach a certified survey; avoid colloquial references to landmarks or addresses alone.
Confirm signing authority
Check corporate resolutions or trustee documents before entity sign-off to ensure enforceability.
Preserve notarization format
Use the county-preferred notary acknowledgement and include any required margins or cover sheet for recording.
Record promptly
File with the register of deeds immediately after execution to protect priority and constructive notice.

Representative use cases for Michigan easements

Two short scenarios illustrate common easement needs and outcomes in Michigan contexts.

Private Access Right-of-Way

A rural homeowner grants a 20-foot access easement to a neighbor to reach a landlocked parcel

  • The easement specifies exact coordinates and maintenance shares
  • Prompt recording with a surveyed legal description prevented later boundary disputes and simplified resale.

Utility Company Corridor

A utility acquires a nonexclusive easement for buried fiber along a township road

  • The easement defines construction limits and restoration obligations
  • Including indemnity and inspection rights reduced contractor delays and clarified long-term maintenance responsibility.

Key stages from drafting to recorded easement

The typical milestone sequence shows major processing steps an easement follows from initial draft to recorded instrument.

01

Drafting Complete

Prepare final instrument with legal description and notary block.

02

Execution & Notarization

All parties sign and a notary completes the acknowledgement.

03

County Recording

Submit to the register of deeds and pay recording fees.

04

Title Update

Title company updates records and notifies insured parties.

Timing and processing expectations for easement filings

While there is no universal mandatory filing deadline, timing affects priority, title insurance, and development schedules.

Effective Date:

Date the instrument states rights attach; obligations begin on this date.

Record Promptly:

Record as soon as executed to establish priority and constructive notice.

Notary Retention:

Notaries and signers should retain copies; some notaries retain journals per state rules.

RON Records:

If remote notarization used, audio-video records may be retained per state RON rules.

Title Insurance Timing:

Provide recorded instrument to title insurer to confirm coverage and exceptions.

Typical signers and their roles

Grantor

An individual or entity that owns the servient estate and conveys the easement. The grantor must have title or authority to bind the property and sign with the correct corporate or trustee capacity.

Grantee

The person or organization receiving rights under the easement. The grantee's identity, capacity, and contact details should be explicit for enforcement and notice purposes.

Frequently asked questions about Michigan easements

Answers to common execution, notarization, and recording questions to help avoid delays or rejections.


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