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Sellers Disclosure Statement

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Seller’s Disclosure Statement for Vacant Land

Properly Address (or Tax Description):

Purpose of Statement: This statement is a disclosure of the condition of the property and information concerning the property as known by the Seller. Unless otherwise advised, the Seller does not possess any expertise in matters pertaining to the law, taxation, engineering, land surveying or any other specific matter related to the condition of the property, and the Buyer is advised to seek the advice of professionals regarding these matters. This statement is not a warranty of any kind by the Seller or by any real estate agent representing the Seller or Buyer in this transaction, and is not a substitute for any inspections of the property that the Buyer may wish to obtain.

Seller’s Disclosure: The Seller discloses the following information with the knowledge that, although the disclosures herein are not a warranty, the Seller specifically makes the following disclosures based on the Seller’s knowledge at the time the Seller signs this form. The Seller authorizes the Seller’s agent(s) to provide a copy of this form to any prospective Buyer in connection with any actual or anticipated sale of property. The following are representations made solely by the Seller and are not the representations of the Seller’s agent(s) or Buyer’s agent(s), if any. This information is a disclosure only and is not intended to be a part of any contract between the Buyer and the Seller.

Instructions to the Seller:

1. Complete this form yourself.

2. Answer all questions.

3. Report known conditions about or affecting the property by selecting either YES or NO.

4. Attach additional pages with your signature if additional space is required to adequately report known conditions.

5. If you do not have knowledge of a particular condition, check UNKNOWN.

Part 1: General Property Information

1. Property dimensions: Are you aware of the property’s approximate dimensions and/or size in square feet or acres?

If yes please state:

2. Survey: Do you have an engineering survey of the property in your possession?

If yes, can you provide the Buyer with a copy?

3. Zoning: Are you aware of the property’s zoning classification as designated by the municipality?

If yes, please state:

4. Services/Utilities: Are any of the following services and/or utilities available to the property line?

A. Municipal water

B. Municipal sewer

C. Electric

D. Natural gas

E. Cable television

If either municipal water or sewer is available, are laterals extended into the property?

5. Assessments, etc. Are there any outstanding, deferred or pending assessments or other similar charges against the property?

If yes, please describe and state approximate amounts if known:

6. Soil conditions:

A. Have soil borings ever been conducted on the property?

If yes, can you provide the Buyer with a copy of the report?

B. Has a percolation test ever been conducted on the property?

If yes, can you provide the Buyer with a copy of the report?

C. Have you ever been denied a septic or building permit because of adverse soil conditions?

If yes, please explain:

7. Drainage/flooding: Does the property periodically or regularly experience drainage and/or flooding problems?

If yes, please describe:

8. Mineral rights: Do you own the property’s mineral rights?

9. Topography: Has there been filling or grading of the property other than by natural forces?

If yes, please describe:

Part 2: Property Restrictions

Are you aware of any of the following restrictions or conditions that may limit or restrict the Buyer’s use, enjoyment and/or development of the property?

1. Oral or written leases for crops, hunting, logging, oil, gas, mineral rights, etc.?

2. Public or private use restrictions or limitations including, but not limited to, deed or subdivision restrictions, conservation, forestry or agricultural agreements, or any tax deferral programs?

3. Any sale, transfer or reservation of development, water or drainage rights?

4. Any sale, transfer or reservation of oil, gas or mineral rights?

5. Encroachments, easements, zoning violations, nonconforming uses, or condemnations?

6. Any portions or features of the property co-owned or shared in common with other persons?

7. Any association that has authority over the property and that may charge fees or enact restrictions?

8. Any pending litigation that could affect the property or the Seller’s ability to convey marketable title to the property?

9. Previous divisions or splits of the property since pursuant to the .

If the answer to any of the previous questions is yes, please explain. Attach additional signed pages, if necessary:

Part 3: Environmental Conditions

1. Are you aware of any of the following environmental conditions that may limit or restrict the Buyer’s use, enjoyment and/or development of the property?

A. Any past or present use of the property that may have created soil or water contamination?

B. Any past or present drilling for oil or gas, or mining for minerals?

C. Any operating, capped, uncapped or abandoned wells?

D. Any past or present above-ground or underground storage tanks used for fuel or other chemicals?

E. Any past or present use of any portion of the property as a farm or household dump or as a landfill?

F. Any known soil or water contamination?

If the answer to any of the previous questions is yes, please explain. Attach additional signed pages, if necessary:

2. Have there been any environmental assessments or studies done on the property?

If yes, Phase I Phase II Phase III Other

If yes, can you provide the buyer with a copy or copies of any reports?

3. Has there ever been any determination that any portion of the property constitutes a wetlands, antiquities or dunes, or similar determination?

Part 4: Off-Site Conditions

Are you aware of any of the following off-site conditions within the vicinity of the property that may limit or restrict the Buyer’s use, enjoyment and/or development of the property?

1. Farm or farm operation

2. Dump or landfill

3. Airport

4. Shooting range

5. Racetrack

If the answer to any of the previous questions is yes, please explain. Attach additional signed pages, if necessary:

Part 5: Notices to the Buyer

1. The Seller has owned the property since .

2. The Seller has indicated above the condition of the property based on information known to the Seller. If any changes occur in the property’s condition as disclosed or if the Seller becomes aware that any disclosures herein are inaccurate, from the date of this form to the date of closing, the Seller will immediately disclose the changes to the Buyer. In no event shall the parties hold the Seller’s agent(s) or Buyer’s agent(s) liable for any representations not directly made by the Seller’s agent(s) or Buyer’s agent(s).

3. The Seller acknowledges that the information in this statement is true and correct to the best of the Seller’s knowledge as of the date of the Seller’s signature below.

4. The Buyer should obtain professional advice and inspections of the property to more fully determine its condition.

5. The Buyer is advised that certain information compiled pursuant to is available to the public. If the Buyer seeks such information, the Buyer should contact the appropriate local law enforcement agency or sheriff’s department directly.

6. The Buyer is advised that ’s Right to Farm Act protects farming operations from litigation if those operations meet generally accepted agricultural practices regarding noise, dust, odors and other assorted conditions.

7. The Buyer is advised that the state equalized value, taxable value, tax exemption information and other real property tax information pertaining to the property is available from the appropriate local assessor’s office. The Buyer should not assume that the Buyer’s future property tax bills will be the same as the Seller’s present property tax bills. Pursuant to ’s General Property Tax Act, real property tax obligations can change significantly when the Seller re-conveys legal or equitable title to the Buyer.

Buyer has read and acknowledges receipt of this two-page disclosure statement.

Witness our signatures this day of , 20.

Enter text✕

What a Sellers Disclosure Statement Is and when it applies

A Sellers Disclosure Statement is a written declaration by a property seller describing known material facts and defects that could affect the value or desirability of real property. It typically covers structural issues, environmental hazards, plumbing and electrical problems, pest infestations, prior damage or repairs, zoning or boundary disputes, and any conditions that may affect habitability. The statement supplements statutory and common-law duties to disclose and is often required by state real estate law or local custom when transferring residential property.

Why the Sellers Disclosure Statement matters for transactions

Completing a Sellers Disclosure Statement clarifies material facts for buyers, reduces post-closing disputes, documents seller knowledge, and helps meet state disclosure requirements. Accurate disclosures preserve contract enforceability and support risk allocation between parties during negotiation and closing.

Why the Sellers Disclosure Statement matters for transactions

Typical parties who complete or rely on this disclosure

Review by agent and counsel helps confirm completeness; unresolved issues can lead to credible repair credits, contingencies, or contract rescission.

  • Sellers and sellers' agents who must disclose known defects and property history.
  • Buyers and buyer's agents who use disclosures to evaluate condition and negotiate repairs.
  • Title companies and closing attorneys who rely on disclosure for closing statements and escrow instructions.

Core sections found in a professional Sellers Disclosure Statement

A thorough Sellers Disclosure Statement is organized into clear sections so buyers can quickly find relevant facts and the seller can sign with confidence.

Property Details

Street address, parcel or legal description, year built, and basic occupancy history to identify the exact property covered by the disclosure.

Structural Condition

Known foundation, roof, wall, or framing problems, including dates and descriptions of repairs, permits obtained, and contractor names when available.

Systems & Utilities

Information on plumbing, electrical, heating, cooling, septic or sewer connections, water source, and any known malfunctions or service history.

Environmental Issues

Disclosure of asbestos, lead-based paint (for pre-1978 housing), radon, mold, floodplain history, or underground storage tanks when known.

Pest and Infestation

History of termite, rodent, or other infestations, treatment dates, warranties, and inspection reports if available.

Legal Matters

Pending litigation, easements, boundary disputes, liens, zoning violations, or homeowners association claims affecting title or use.

Essential information fields on the form

Seller name: Full legal name
Property address: Street, city, state, ZIP
Effective date: MM/DD/YYYY
Known defects: Brief description
Repair history: Dates and scope
Signature block: Seller signature and date

Step-by-step: completing and delivering the disclosure

Follow these steps to prepare a complete Sellers Disclosure Statement and route it correctly during a sale transaction.

  • 01
    Gather records: Collect permits, repair invoices, inspection reports.
  • 02
    Complete form: Fill fields accurately and describe defects precisely.
  • 03
    Sign and date: Seller signs, initials pages where required.
  • 04
    Share with parties: Provide to buyer, agent, title, and escrow promptly.

Configuring an online workflow for this disclosure

Set up a simple digital workflow that ensures the document is completed, signed, and retained with an audit trail.

Field Configuration
Signature field Required; date-stamp enabled
Initials field Place on each page requiring acknowledgment
Attachment area Allow PDFs/photos for repair receipts
Recipient order Seller → Agent → Buyer → Title

Digital signing, identity checks, and integrations

Integrations with MLS, title systems, or cloud storage simplify routing and retention while maintaining an evidentiary record of disclosures.

  • Authentication: Email or SMS code
  • Audit trail: IP, timestamp, actions
  • File formats: PDF and DOCX supported

Typical routing: from seller completion to closing

A clear routing path reduces delays and ensures all parties receive the disclosure before any final acceptance or closing.

  • Prepare document: Seller or agent completes disclosure
  • Sign electronically: Seller signs with verified eSignature
  • Share with buyer: Buyer and agent receive copy
  • Provide to title: Title/escrow receives for closing

Common timing expectations and deadlines

Timelines vary by contract and state law; follow contract deadlines for delivery and buyer review periods to preserve contingencies.

Delivery on listing:

Provide disclosure at listing or promptly upon buyer request

Buyer review period:

Often 3–10 days by contractual contingency

Negotiation deadlines:

Repairs or credits must be requested before contingency expiration

Closing package:

Title typically requires disclosure copy at or before closing

Record retention:

Seller and agent keep copies per retention rules

Key milestones from disclosure to closing

A sequential milestone checklist helps track deliverables and preserve contractual rights.

01

Prepare and sign disclosure

Seller completes and signs the form before marketing or at listing.

02

Provide to buyer

Buyer receives disclosure prior to acceptance or as required by contract.

03

Buyer inspection and response

Buyer inspects and submits repair requests or acceptance within contingency period.

04

Close and retain

Disclosure included with closing documents and retained per legal retention rules.

Common mistakes to avoid when preparing the disclosure

  • Omitting known repairs or damage history, which can lead to post-closing claims and potential rescission.
  • Using vague language like 'no issues known' without qualifiers; be specific about dates and scope where possible.
  • Failing to attach supporting invoices, permits, or inspection reports that substantiate repair statements.
  • Not updating the form when new information is discovered before closing, which can create material misstatements.

Consequences of incomplete or inaccurate disclosures

Contract rescission: Buyer may void sale
Damages claim: Monetary liability possible
Title delays: Escrow may require cure
Regulatory fines: State penalties possible
Insurance gaps: Claims may be denied
Reputational harm: Agent/seller credibility affected

Platform security and compliance considerations

For healthcare or highly regulated transactions, ensure the vendor offers HIPAA BAA, 21 CFR Part 11 controls, and SOC 2 Type II reporting where required.

  • Encryption: TLS 1.2/1.3 and AES-256
  • Compliance: ESIGN and UETA compatibility
  • Access control: SSO and MFA options

Representative eSignature vendor comparison for handling disclosures

The table summarizes common commercial options for electronic signature platforms and basic pricing/features relevant to signing and routing Sellers Disclosure Statements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common questions about Sellers Disclosure Statements

Answers to frequent practical and legal questions that arise when preparing or using a Sellers Disclosure Statement.


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