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Statement of Change of Registered Agent

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COMMONWEALTH OF KENTUCKY

ALISON LUNDERGAN GRIMES, SECRETARY OF STATE

Division of Business Filings

Business Filings

PO Box 718

Frankfort, KY 40602

(502) 564-3490

Statement of Change of Registered Agent
and/or Registered Office Address

RAC

Pursuant to the provisions of KRS 14A and KRS 271B, 273, 274, 275, 362 or 386 the undersigned hereby applies to change the registered agent and/or registered office address on behalf of

(The name must be identical to the name on record with the Secretary of State.)

and for that purpose submits the following:

2. Registered agent currently on file:

Registered agent is hereby changed to:

Name:

I consent to serve as the registered agent on behalf of the business entity.

X Signature:

Registered office address currently on file:

Registered office address is hereby changed to
(must be a Kentucky street address):

Fee: The fee for this filing is $10.

I declare under penalty of perjury under the laws of the state of Kentucky that the foregoing is true and correct.

X

Signature of Authorized Agent

Printed Name

Date

(05/17)

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What the Statement of Change of Registered Agent Is

A Statement of Change of Registered Agent is a formal filing that notifies a state authority that a business entity has replaced or relocated its designated registered agent and/or registered office. The registered agent accepts service of process and official notices on behalf of the entity; updating that designation ensures legal and administrative communications reach the correct recipient. Filing requirements, who may sign, and the effective date vary by state, but the document typically identifies the entity, the outgoing agent, the incoming agent, the consent of the new agent, and the effective date for the change.

Why Updating Your Registered Agent Matters

Keeping the registered agent record current preserves the entity’s ability to receive legal notices, preserves corporate compliance, and reduces the risk of default judgments or missed notices. The e-signature and electronic delivery of the form are permitted under the ESIGN Act (15 U.S.C. ch. 96) and UETA (1999) where adopted, subject to any state-specific exceptions.

Why Updating Your Registered Agent Matters

Who Typically Completes this Statement

Several parties commonly prepare or approve a registered agent change: in-house corporate officers, managing members, attorneys, and third-party registered-agent providers.

  • In-house corporate officer responsible for filings — prepares and signs on behalf of the entity, ensures alignment with annual reports and compliance schedules.
  • Outside counsel or corporate counsel — reviews accuracy, confirms agent acceptance language, and files in multiple jurisdictions where needed.
  • Commercial registered-agent service provider — provides written consent and may submit the filing electronically on the client’s behalf.

Choose the signer and preparer based on your entity’s operating agreement and any power-of-attorney provisions; ensure the agent has provided written acceptance.

Step-by-step: Completing the Statement of Change

Follow these core steps to prepare and submit the change accurately.

  • 01
    1. Identify Entity: Enter exact legal name and state of formation.
  • 02
    2. Old Agent Details: Provide outgoing agent name and address.
  • 03
    3. New Agent Details: Provide new agent name, physical street address, and contact.
  • 04
    4. Consent & Signature: Attach new agent’s written acceptance and authorized signature.

How to prepare the form online

Configure the digital workflow so the correct parties receive and sign the document in order.

Field Configuration
Entity Name Required, validated against state registry when possible
Agent Address Required, physical address, format enforcement
Agent Consent Required signature field for new agent
Filing Copy Optional PDF output packaged for SoS upload

Where the Statement is filed and who receives copies

Understand submission flow to ensure the state and relevant parties are notified correctly.

  • State Filing Office: Submitted to the Secretary of State or equivalent filing office
  • New Registered Agent: Agent retains acceptance copy for records
  • Company Records: File an executed copy in corporate minutes or member records
  • Optional Service Providers: External counsel or registered-agent service receives notification

Digital submission and signature requirements

Electronic completion is allowed in most states; confirm that the state accepts e-filed forms and e-signed agent consents.

  • Authentication: Use signer attribution and verified email or SMS codes
  • Document Format: PDF/A or PDF for upload to state portals
  • Integrations: Connect with CRM or cloud storage for filing records

Retain a signed PDF and audit trail demonstrating intent, consent, attribution, and retention to meet ESIGN (15 U.S.C. ch. 96) and state requirements.

Core elements of a complete Statement of Change of Registered Agent

A professional, compliant statement contains a consistent set of fields and supporting statements to satisfy most state filing offices.

Entity Identification

Exact legal name and state of formation so the filing can be matched to the correct corporate record.

Outgoing Agent

Clear identification of the agent being replaced to avoid confusion and show the prior record change.

Incoming Agent Information

New agent’s name and physical street address for service-of-process compliance.

Effective Date

Date the change becomes effective, entered as MM/DD/YYYY, which determines service routing timelines.

Agent Consent

Signed acceptance or written consent by the new agent, often required by statute or SoS rules.

Authorized Signature

Signature and title of the person authorized by the entity to execute the filing.

Required information checklist

Entity Name: Exact legal name
Formation State: State of incorporation/formation
Old Agent: Outgoing agent name
New Agent: Incoming agent name
New Agent Address: Physical street address
Agent Consent: Signed acceptance

Common mistakes to avoid

  • Using an abbreviated or alternative entity name that doesn't match the state registry, causing rejection or delay of the filing.
  • Entering a P.O. box for the agent address when the state requires a physical street address for service of process.
  • Failing to obtain the new agent’s written consent or signature before filing, which many states require and may void the change.
  • Missing to update related records (annual report, business licenses) after the agent change, creating inconsistent public records.

Consequences of not updating your registered agent

Service Risk: Missed legal notices
Default Judgments: Risk of judgment for lack of defense
Administrative Fines: State-level penalties possible
Loss of Good Standing: May affect contracting and banking
Rejection of Filing: Incorrect forms may be rejected
Additional Fees: Late or corrective filings increase cost

Filing timelines and processing expectations

Timing and processing speed differ by jurisdiction; plan for state-specific lead times and effective-date rules.

File Promptly:

Submit as soon as agent change is authorized

Processing Time:

State offices process filings in days to weeks

Effective Date Rule:

Specified effective date governs when service begins

Annual Report Sync:

Update agent on next annual report if required

Expedited Options:

Many states offer faster processing for a fee

eSignature vendor comparison for submitting change-of-agent forms

Basic vendor pricing and capability differences relevant to preparing and delivering a signed Statement of Change of Registered Agent; signNow is listed first as required.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

How organizations typically use the Statement of Change

Two common scenarios illustrate practical use and recordkeeping needs.

Small LLC Filing

A member updates the registered agent following a move to a new county

  • Agent provides written acceptance
  • The LLC files the statement, updates its records, and notes the change on the next annual report to avoid missed service.

Multi-State Counsel

A law firm coordinates agent changes for an enterprise across three states

  • Each state requires a signed consent
  • Counsel files each statement, collects confirmations, and stores PDFs with audit trails for compliance.

How this form differs from related filings

Compare the Statement of Change of Registered Agent with other filings commonly used to update corporate records.

Criteria Statement of Change Annual Report
Purpose update agent only broad annual compliance
Timing anytime change occurs annually or per schedule
Fee varies by state varies by state
Agent Consent Required often yes

FAQs: common questions about changing a registered agent

Answers to frequent questions help prevent delays and rejected filings.


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