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What does productivity mean to you? We’re all expert procrastinators whether we like to admit it or not, the digital age has created an abundance of distractions that can keep you from focusing on important things, all day long if it comes down to it. Even the subject of productivity tools comes down to a single factor — it’s all designed for mental discipline training, because even though these tools exist and they’re useful to be more disciplined at your work, they’ll only be as good as the user himself.For: All-In-One OrganizationProofHubProofHub lets you stay in ultimate control of your projects, remote teams and clients even when you are on the go. Aside from giving team member the ability to manage and collaborate projects in real-time, the other big reason for choosing ProofHub is its super simple and brings everything under one roof. ProofHub is as simple as you want it to be (clean UI, to-do lists, project planning, group chat, review deign files, project reporting), but also as advanced as they sometimes need it to be (assign custom roles, white labeling. multilingual, time tracking, private tasks, complex multi-milestone projects, large remote team, n number of tasks).For: Social Media MastermindsBufferBuffer makes it extraordinarily easy to share web articles via social media without headache and hassle. Simply log into Buffer, connect social media accounts, and schedule specific content sharing times. When you’re out and about surfing the web and see an article you know your followers will love, hit the Buffer bookmarklet button and Buffer will throw that article into your queue, which it will then share at one of your designated share times.Buffer helps promote great content across the web and helps you store and share content so you don’t cram articles down the throats of your followers all at once.IFTTTIFTTT, standing for If This Then That, lets you craft “recipes” that allow for various apps and services to connect and work together. For example, I can create an IFTTT recipe that automatically uploads my Instagram photos to my Google Drive account. Create awesome integration with zero programming experience! If you can think it, you can IFTTT it.IFTTT can be utilized in endless combinations, and not just with regards to social media. However, social media users will find this an essential tool in their social shed.For: CopywritingODesk / ELanceSometimes the best man for the job is someone who is not you. Heck, probably pretty often the best man for the job isn’t you. Maybe because you aren’t even a man; maybe you’re a carrot. Who knows?If you need to get going with blogging content (and trust me, you do, because everyone does), then ODesk and ELance are decent places to start.These sites are free to sign up with, then you provide them with 10% of each payment per project. Alternatively, scour LinkedIn for freelancers. Usually you can get a decent assessment of a freelancer’s skill level by checking out their profile and doing a little digging. Whichever path you take, just remember that copy can’t be done single-handedly, so don’t be afraid to hire out some help.HemingwayBack when I was compiling a list of the best content marketing tools, one WordStream commenter (thanks Nicole!) made a suggestion of trying out Hemingway – it’s a great little tool that checks your grammar and highlights potential sentence danger zones as you write. Give it a type!For: News & Blog JunkiesPodkickerIf you’re a podcast addict, you’ll want a podcast app to help you organize your subscriptions. I’ve been using Podkicker for years and really enjoy its simple, easy-to-use interface. It’s free, but you can also update to Podkicker Pro (to get rid of ads) for $2.PocketPocket is a sweet little app that lets you save awesome content (articles, images, videos, etc.) to check out later.Picture this: you’re surfing around researching and see a fun article about the all-time best Pokemon (Arcanine, duh). Hit the Pocket button in your bookmark toolbar and the article will go straight to your Pocket. Pocket syncs across devices so you that later on you can read those fun articles and watch YouTube videos of mini pot-bellied pigs during the train ride home.

My TOP list is as follows:1. Communication tool - SlackOur team has been successfully using Skype for quite a while, and this is a way out for some teams, both small and bigger ones, but Slack is more convenient to use for IT teams, for marketers, sales people, and other industry-specific teams.2. Time tracking tool - ClockifyI like Clockify – it’s very simple, you create a task, you start tracking your time, you stop when you’re done, AND you can also check how much time you spent weekly on each working task.3. To do list – Trello boardsThe next tool I LOVE is Trello. This is a perfect one for outlining your day to day tasks, your future tasks, mapping out your ideas, sharing them with your team members, and so on.4. G Suite.No comments - couldn’t do without it.5. CalendlyIF you have a large number of meetings daily.6. Project management toolThroughout my years in IT I have met and used different PM tools, like Jira, YouTrack, Asana, and TeamGantt. And I must say that each one is good for its own purpose – so you simply choose the one that work best for you.7. Reporting tool - ExcelI have not used any specific reporting tool: I use Excel tables, both on Google drive and offline Excel files.8. CanvaNo comments :) Saves a fortune on a designer for those SMW owners whose budget is limited.See the full version of my tips here:8 BEST Tools for Remote Professionals

For productivity tool, I’d like to suggest our company app ProofHub. Here’s how ProofHub can be increase your productivity -End of email chaosEmails are great, but they create a complete chaos when you are working in teams. Sending emails to each team member to assign tasks, share information and files and what not; all that can lead to never ending email threads. And, things end up becoming entangled leaving everyone in a state of confusion.But, all this can come to an end with ProofHub. You can add team members in the account, create task lists and assign each member to their task list. O...

ProofHubProofHub’s client-list is ornamented with giants like Wipro, Disney, Harvard University, TripAdvisor, and NASA! Well, do you need any other explanation why you should go for ProofHub when NASA makes use of this project management tool? If you want, read it out. ProofHub is a cloud-hosted Project Management Software that brings the features of different tools under one roof.Top Features of ProofHubEasy feedback sharing with online proofing softwareTime trackingProject history tracking and ReportingMilestones and eventsUser role managementDiscussions and chatTask assignmentMultiple languagesCompatible with tablet and mobileGantt charts enable project visualizationSecure file storageSpecialtyApart from a well-designed user interface, ProofHub comes with an extensive set of features that will eliminate the need for any other project management tools.PriceEssential Plan: $45/month (40 projects, unlimited users, 15GB storage)Ultimate Control Plan: $89/month (Unlimited projects, unlimited users, 100GB storage)Heavy discounts on Non-Profit Organizations.2. BasecampBasecamp is focused on real-time communication and collaboration, compared to the old-school project management tasks like long-term scheduling and resource planning. This is one of the project management tools which will be adored by social media lovers. The social media-like interface of the software makes it interesting and fun along with topnotch functionalities like calendars, To-Do lists, file-sharing and due dates along with Campfire and its own chat room.Top Features of BasecampSocial Media-like InterfacePush NotificationDiscussion ThreadsCalendar ManagementFile SharingMilestone TrackingCollaboration Tools for TeamProject Completion Tracking (in percentage)Client PortalChat and MessagingTask ManagementSubtask CreationDocument ManagementSpecialtyThe interface is similar to social media which makes Basecamp fun to use.Price$99/month for Unlimited UsersFree for Teachers and StudentsDiscounts for Non-Profit Organizations3. Bitrix24Bitrix24 is a unified platform that contains all the relevant project management tools for intuitive collaboration and communication among team members. Up to 12 users can start a project collaboration on Bitrix24 for free and further additions will require costing. This PMS (Project Management Software) has highly scalable premium plans which make it apt for your next big projects. Powered by a range of topnotch functionalities, Bitrix24 should be used for every little to large project collaboration.Top Features of Bitrix24Internal Communication gets easier with social intranetVirtual telephone callingCRM (Customer Relationship Management) integration and reportsProject management apps available for iOS and AndroidFile sharing and versioningSales funnelTask reporting and time managementBulk emailMessagingProject workflowCalendar sharingWebDAV supportSpecialtyOne of the most feature-rich project management software with traditional project management to the HR system, telephone integration, and internal email.PriceFree Plan: 12 users (5 GB storage)CRM+ Plan: $69/month for 6 users (50 GB storage)Standard Plan: $99/month for 50 users (100 GB storage)Professional Plan: $199/month for unlimited users (unlimited storage)4. ScoroScoro is a cloud-based all-in-one project management tool, focused on small to medium enterprises. This software includes all the possible features and functionalities, a perfect PMS requires; from the tasks and communication to billing and reporting. Especially, known as a web design project management software, Scoro is also a great collaborative tool for other domains as well. With easy features and functionalities, Scoro interface is a breeze to use even for first-time users.Top Features of ScoroReal-time business dashboardResource planningInvoice schedulingLate invoice alertsQuote managementTask managementContact managementFile sharing and managementLead managementCommission calculatorCustomer managementCompany news feedCustom fields and tagsSpecialtyScoro is a one-stop project management tool that will streamline all your work processes without requiring different tools for every other job. The pricing is comparatively higher than other tools but that’s perhaps because of the extended features.PriceEssential Plan: $26/user/monthWork Hub: $37/user/monthSales Hub: $37/user/monthBusiness Hub: $61/user/monthNOTE:Minimum 5 users are required for starting off with any planOnboarding starts from $899 for any plan5. AsanaOne of the most popular business management tools, Asana comes with robust work management environment that combines all the vital project management elements from collaboration to file storage and communication. Asana enables its users to organize the tasks and works in the most professional manner along with priorities and deadlines. Overall, Asana is the best project management tool that can bring a team together.Top Features of AsanaBreakdown of work into tasksTask assignment to team membersTask tracking and follower additionTeam progress tracking and milestone reviewingMultiple workspacesGoal and priority creationTask list and focus modeAuto-updates to inbox/emailCustom calendar creationSet project permissionProject Dashboard for a quick overviewSpecialtyThe simple layout of this PMS makes it an easy-to-use tool, even for a newbie. For small teams and not-so-complex projects, Asana works like magic.PriceBasic Plan: FreePremium Plan: $9.99/user/monthBusiness Plan: $19.99/user/monthEnterprise Plan: Price will depend upon the requirement6. JiraJira is cross-platform bug tracking software which has also become one of the topmost names among the best project management tools all over the world. With the advanced project management features and capabilities, Jira is there to help almost over 70,000 users work with total control over the projects across the globe.Top Features of JiraJira also has a native project management app for iOS and AndroidThe flexible REST API integrationBug and defect managementRobust search and filtering optionsCustomizable workflowsCustomizable wallboards and dashboardsRobust administration and securityDownload availabilitySeamless mobile interfaceReal-time reporting on worksSpecialtyJira is a specialized IT project management tool which brings the perfect collaboration to the web design companies and software development teams.Price$10/month for 10 Users$7/user/month for 11-100 users$6/user/month for 200 users7. TrelloA simple software for the simplicity lovers, Trello is quite a known term in the world of project management. Trello comes with a cardboard-like dashboard for the users which helps in managing the daily assignments in the most efficient manner. Trello is one of such project management tools that come with an attractive interface and make it easy to visualize the project tasks.Top Features of TrelloFree for basic servicesTags, labels, and categories make the organization easierDrag and Drop functionalityDeadline RemindersList arrangement by time and dateImage and file sharingUnlimited task creationProgress Meter with ChecklistsVotingActivity logEmail notificationSimple task management with cardboardSpecialtyThe most visual collaboration tool for all – from individuals to fortune 500 companies.PricePersonal Use: FreeBusiness Use: $9.99 per user per month (annually)Enterprise Use: $20.83 per user per month (for 20 users)

Even though I’ve worked on gadgets and technology my entire professional life, I’m actually a pretty analog person. I’m incredibly productive, and as a startup founder I have to be, but I believe that comes more from systems and self-awareness than it does from specific tools.My best to do list? Post-its. I have tried all sorts of digital lists that could be on all of my devices, and they just don’t work for me. I forget to check them. I even forget to check notes I take in a notebook. But one post-it, stuck to the bottom left corner of my laptop, with a by-day due date list of things I’ve got to do where I can physically cross stuff out? That works. It feels great to recycle the whole post-it, and then I can start on a new one.Email hacks? Like many, I struggle with email: keeping up with it, remembering to come back to respond to stuff that needs time, etc. I got some formal training on how to “do email” (and I’m not embarrassed to admit it). I use the Apple Mail client, but these tactical takeaways work for any email arrangement:Do a first pass to archive (attach it to a hotkey), delete, and flag.Use color coded flags. I use flags based on actions, urgency, and who’s going to handle what:Purple: Priority 1. Absolutely urgent, do first.Red: Response needed (general)Green: Response needed (sales — green for money!)Blue: Response needed but someone else is going to handle it (as a way to check in)Grey: Response needed (extra-curricular)Keeping an inbox under control takes time. Step 1 and Purple-flagged emails are a good thing to squeeze into the context-switching times that happen throughout the day – but the rest takes actual time so plan for it.My other productivity tool is my own self-awareness of what works well for me. You can do the same for yourself. Some things to think about:What conditions are best for you to work under? I get a little extra pep from feeling like I’m getting ahead on work, and procrastinating makes me stressed and stress makes me slow. So I try to do stuff early and in advance, when possible.Figure out when you have the most energy and do the hardest stuff then. I get a burst of energy from 9–12 every day, and again from 4–8PM. I spend the low-energy hours doing things that require less mental creativity, like walking 1:1s, emails, etc. I’m not an early riser and have strong circadian rhythms, so even waking up 30 minutes earlier can impact me the whole day. I try to avoid that when possible.Know your limits. I can, but should not, do more than 4 sales, investor, or candidate interviews in one day. My brain gets fried. Now I know that about myself, and try to schedule accordingly.

Here are some of my favourite productivity tools:ProofHubIt is quite common to feel overwhelmed and disorganized when working on projects or managing projects. ProofHub is an all-in-one project management and task management software to keep things organized, increase accountability, communicate more efficiently, and keep everyone on the same page. It is one place for all your projects, teams, and work-related information.BUFFERWhat makes Buffer stand out from other social media automation tools is that it is simple and straight-to-the-point. It doesn’t give you a lot of choices which most ...

I work at a small startup in Barcelona, and we use Hibox as a task management and productivity tool in one. You mentioned Slack in your question above, and it actually combines aspects of different management tools such as Slack (for internal chats), Asendo (for task management), and Skype (for videoconferencing).When you have a tool that is focused on task management, a byproduct of that is guaranteed to be increased productivity. Our internal chats make it so that you can organize communication depending on departments or projects. The ability for you to create tasks from any chat room makes it so that everybody knows what they need to do and the accompanying deadline. Our time tracking system lets you know when projects are due so nothing is ever done at the last minute!With an AI personal assistant included into the Hibox system, if you forget to ‘officially’ assign a task to someone or an entire team, it will track patterns in your messages and suggest possible tasks you can complete. Basically, it does the work for you which ensures that you focus on the content of your work to stay as productive as possible.Afraid that all the files and documents you’re sending might get lost? Don’t worry, everything is stored securely and privately to be accessed whenever you might need it. Actually, you can integrate your favorite apps such as Google Drive and Box to make sending photos and docs even easier.Check out our blog here for more information! Blog - Hibox

I am, strangely enough. My output has waned over the last year as I've become busier. But I'm happy to take the fleece. In the meantime, enjoy some of my greatest hits of the past year, most of which are not that great: Biology * Shan Kothari's answer to Is it a good idea to interbreed the various endangered tiger subspecies like the Sumatran, Malayan, Indo-Chinese, South China, Bengal and Siberian tigers so that they have more genetic variation? [ https://www.quora.com/Is-it-a-good-idea-to-interbreed-the-various-endangered-tiger-subspecies-like-the-Sumatran-Malayan-Indo-Chinese-South-China-Bengal-and-Siberian-tigers-so-that-they-have-more-genetic-variation/answer/Shan-Kothari ] * Shan Kothari's answer to Can giraffes swim? [ https://www.quora.com/Can-giraffes-swim/answer/Shan-Kothari ] * Shan Kothari's answer to Ecology: What do ecologists think of Lotka-Volterra? [ https://www.quora.com/Ecology-What-do-ecologists-think-of-Lotka-Volterra/answer/Shan-Kothari ] * Shan Kothari's answer to What is the future of big data in ecology? [ https://www.quora.com/What-is-the-future-of-big-data-in-ecology/answer/Shan-Kothari ] * Shan Kothari's answer to What is hermatypic coral? [ https://www.quora.com/What-is-hermatypic-coral/answer/Shan-Kothari ] Philosophy * Shan Kothari's answer to Why did Blaise Pascal not immediately understand the "which god" problem with his wager? [ https://www.quora.com/Why-did-Blaise-Pascal-not-immediately-understand-the-which-god-problem-with-his-wager/answer/Shan-Kothari ] * Shan Kothari's answer to Philosophy of Mind: What is functionalism? [ https://www.quora.com/Philosophy-of-Mind-What-is-functionalism/answer/Shan-Kothari ] * Shan Kothari's answer to Do ethical philosophers tend to be more ethical? [ https://www.quora.com/Do-ethical-philosophers-tend-to-be-more-ethical/answer/Shan-Kothari ] * Shan Kothari's answer to Can you be a philosopher and still believe in god? [ https://www.quora.com/Can-you-be-a-philosopher-and-still-believe-in-god/answer/Shan-Kothari ] * Shan Kothari's answer to What are the main differences between epiphenomenalism and materialist reductionism? [ https://www.quora.com/What-are-the-main-differences-between-epiphenomenalism-and-materialist-reductionism/answer/Shan-Kothari ] * Shan Kothari's answer to What has philosophy contributed to society in the past 50 years? [ https://www.quora.com/What-has-philosophy-contributed-to-society-in-the-past-50-years/answer/Shan-Kothari ] Other: * Shan Kothari's answer to What are some famous pictures that ruined people's lives? [ https://www.quora.com/What-are-some-famous-pictures-that-ruined-peoples-lives/answer/Shan-Kothari ] * Shan Kothari's answer to Why is it common liberal policy to reject Social Darwinism despite wholeheartedly embracing evolution? Why this contradiction? [ https://www.quora.com/Why-is-it-common-liberal-policy-to-reject-Social-Darwinism-despite-wholeheartedly-embracing-evolution-Why-this-contradiction/answer/Shan-Kothari ] * Shan Kothari's answer to Who are the best or most famous Christian poets? [ https://www.quora.com/Who-are-the-best-or-most-famous-Christian-poets/answer/Shan-Kothari ] * Shan Kothari's answer to What are the most impressive intellectual achievements completed by persons under 20 years old in terms of the influence, magnitude, depth, scope, creativity, or difficulty of the achievement? [ https://www.quora.com/What-are-the-most-impressive-intellectual-achievements-completed-by-persons-under-20-years-old-in-terms-of-the-influence-magnitude-depth-scope-creativity-or-difficulty-of-the-achievement/answer/Shan-Kothari ] * Shan Kothari's answer to What is it like to attend a REU? [ https://www.quora.com/What-is-it-like-to-attend-a-REU/answer/Shan-Kothari ] * Shan Kothari's answer to What directors chose the same people to work with time and time again, in any roles, and who are these people? [ https://www.quora.com/What-directors-chose-the-same-people-to-work-with-time-and-time-again-in-any-roles-and-who-are-these-people/answer/Shan-Kothari ]

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