What is an electronic signature system and how does it work?

An electronic signature system allows users to sign documents digitally, providing a secure and efficient method of obtaining signatures. It works by enabling users to upload documents, add signature fields, and send them to recipients for signing. Once signed, the document is securely stored and can be easily accessed, streamlining the entire signing process.

What are the key features of airSlate SignNow's electronic signature system?

airSlate SignNow's electronic signature system offers a variety of features including customizable templates, secure cloud storage, and mobile access. Users can track document status in real-time, set reminders, and automate workflows. This makes it an ideal solution for businesses looking to enhance their document management efficiency.

How much does airSlate SignNow's electronic signature system cost?

The pricing for airSlate SignNow's electronic signature system is competitive and designed to fit businesses of all sizes. Plans are available on a monthly or annual basis, with options that cater to different needs, including features like unlimited signing and advanced integrations. Visit our pricing page for detailed information on the available plans.

Is airSlate SignNow's electronic signature system legally binding?

Yes, airSlate SignNow's electronic signature system complies with major e-signature laws, including the ESIGN Act and UETA in the United States. This means that signatures obtained through our platform are legally binding and can be used in court if necessary. Our system also provides an audit trail for added security.

Can I integrate airSlate SignNow's electronic signature system with other applications?

Absolutely! airSlate SignNow's electronic signature system offers seamless integrations with various applications, including Google Drive, Salesforce, and Microsoft Office. This allows businesses to enhance their workflow and improve productivity by connecting their existing tools with our e-signature solution.

How secure is the electronic signature system provided by airSlate SignNow?

Security is a top priority for airSlate SignNow's electronic signature system. Our platform utilizes industry-standard encryption and secure data centers to protect your documents and personal information. Additionally, we comply with GDPR and HIPAA regulations, ensuring that your data remains confidential and secure.

What industries benefit from using an electronic signature system like airSlate SignNow?

Various industries, including real estate, healthcare, finance, and education, benefit from using an electronic signature system like airSlate SignNow. It enables these sectors to streamline their document processes, reduce turnaround times, and improve customer satisfaction by making signing quick and hassle-free.

Electronic Signature System

Quick to start
Easy-to-use
24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere

Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.

Prepare documents for sending

Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.

Secure signing is our priority

Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.

Collect signatures on the first try

Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%

completion rate of sent documents

80% completed

1h

average for a sent to signed document

20+

out-of-the-box integrations

96k

average number of signature invites sent in a week

28,9k

users in Education industry

2

clicks minimum to sign a document

14.3M

API calls a week

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Why choose airSlate SignNow

Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.

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Take full advantage of your eSignatures with airSlate SignNow

Place electronic signatures and submit documents in moments instead of hours. Our eSignatures have the identical legal push as wet-ink ones.

Use the electronic signature system feature and enhance your files without worrying about the security of your data. With all of the security measures in airSlate SignNow, only you have access to the information kept in your profile.

Revise existing forms and apply modifications, and airSlate SignNow will instantly inform your entire team that there are updated templates. Save the the time you would spend delivering your co-workers new samples.

Insert fillable areas, generate or collect electronic signatures, request attachments and payments, and discover different ways to improve your workflows. airSlate SignNow is here to assist you.

Use airSlate SignNow API, the simplest way to generate and collect electronic signatures. Do so within your CRM solutions, on your webpage, or even in specific apps.

Organize forms into groups and define circumstances when they have to be sent and to whom, and the solution will automatically perform the job for you.

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Quick-start guide on how to use electronic signature system feature

Is your organization ready to cut inefficiencies by three-quarters or more? With airSlate SignNow eSignature, weeks of contract negotiation become days, and hours of signature collection become minutes. You won't need to learn everything from scratch due to the intuitive interface and easy-to-follow guides.

Complete the following steps below to use the electronic signature system functionality in minutes:

Launch your browser and go to signnow.com.
Sign up for a free trial run or log in using your email or Google/Facebook credentials.
Click on User Avatar -> My Account at the top-right area of the page.
Customize your User Profile with your personal data and adjusting settings.
Create and manage your Default Signature(s).
Go back to the dashboard page.
Hover over the Upload and Create button and choose the needed option.
Click the Prepare and Send button next to the document's name.
Type the name and email address of all signers in the pop-up window that opens.
Use the Start adding fields option to proceed to modify document and self sign them.
Click SAVE AND INVITE when you're done.
Continue to fine-tune your eSignature workflow using advanced features.

It can't get any easier to use the electronic signature system feature. It's available on your mobile devices as well. Install the airSlate SignNow application for iOS or Android and manage your custom eSignature workflows even while on the move. Skip printing and scanning, labor-intensive filing, and costly papers delivery.

How it works

Open up a PDF file in the editor

Draw your signature using your finger

Download, print, or email your form

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Reduce costs by

$30

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Save up to

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What is the electronic signature system

An electronic signature system is a digital solution that allows individuals and businesses to sign documents electronically. This system streamlines the signing process, replacing traditional pen-and-paper methods with secure, efficient electronic workflows. By using an electronic signature system, users can create, send, and manage documents with ease, ensuring that all signatures are legally binding and compliant with relevant regulations.

How to use the electronic signature system

Using an electronic signature system involves several straightforward steps. First, users can upload the document they need to sign or send for signature. Next, they can fill out any required fields directly within the document. After completing the necessary information, users can initiate the signing process by selecting recipients and sending the document for their signatures. Once all parties have signed, the completed document is securely stored and can be easily accessed or shared as needed.

Steps to complete the electronic signature system

To effectively complete a document using an electronic signature system, follow these steps:

Upload the document you wish to sign or send for signature.
Fill in any required fields, such as names, dates, and other relevant information.
Select the recipients who need to sign the document.
Send the document for signature, ensuring that all parties are notified.
Monitor the signing process to see when each recipient has signed.
Once all signatures are collected, download or store the completed document securely.

Legal use of the electronic signature system

Electronic signatures are legally recognized in the United States under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that electronic signatures hold the same legal weight as traditional handwritten signatures, provided that certain conditions are met. Users must ensure that their electronic signature system complies with these regulations to maintain the legality of signed documents.

Security & Compliance Guidelines

When using an electronic signature system, it is crucial to adhere to security and compliance guidelines to protect sensitive information. Key practices include:

Utilizing encryption to secure documents during transmission and storage.
Implementing multi-factor authentication to verify the identity of signers.
Maintaining an audit trail that records all actions taken on the document.
Ensuring compliance with industry standards and regulations relevant to your business.

Documents You Can Sign

An electronic signature system can be used for a wide range of documents, including:

Contracts and agreements
Invoices and purchase orders
Tax forms and financial documents
HR documents, such as offer letters and policy acknowledgments
Legal documents, including NDAs and service agreements

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Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

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airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific

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Electronic signature system

Your entire business wins with electronic signature software. Generate a unique eSignature and boost your document workflows.

How to fill out and sign a papers on-line

So, you need to eSign a document online? Drive your process with airSlate SignNow, a perfect solution to lost time, risky security and inefficient processes. Generate your signatures online in three possible ways: draw, type in or upload an image of a handwritten signature. electronic signature system at ease.

Follow the step-by-step guidelines to electronic signature system online:

Upload a document.
Once it’s uploaded, it’ll open in the online editor.
Select My signature.
Choose one of three options to generate a signature: draw, type or upload an image of a handwritten one.
Once you create a signature click Ok.
Finish the process by clicking Done.

airSlate SignNow supports almost every format: PDF, Word, etc. Apart from signing a document, you can fill it out by adding a variety of fields: text, date, dropdown. Send a doc for signing via email, SMS or with a public link. Set-up Bots that will remind a signer to validate the document and notify a sender once it's signed. electronic signature system effectively straight away.

How to create an eSignature employing Google Chrome

Google Chrome features multiple advantages that users can’t ignore, making it the top browser across the US. For instance, it’s the number one browser for its speed and library of extensions. With Chrome you can synchronize bookmarks, history and settings across all of your devices. To sign a document in Google Chrome, search for the airSlate SignNow add-on in the Web Store and download it. electronic signature system without buying software.

Close deals in Google Chrome:

Once you download the airSlate SignNow add-on, click on the icon in the upper menu.
Upload a document you want to eSign.
It’ll open in the online editor.
Select My Signature.
Generate a signature and click Done.
After you electronic signature system save the executed doc to your device.

The add-on helps streamline the signing process without the need for additional software. It’s compatible with major platforms (Mac pc and Microsoft windows) and benefits customers by offering a fast, safe and efficient eSigning experience without having leaving your Google window. electronic signature system advantageously.

How to eSign in Gmail

If you’re someone who already loves the experience airSlate SignNow delivers, you’re in for a treat. Raise your hand if you find it time-consuming and inconvenient to switch from your Gmail to your airSlate SignNow account to sign documents. Guess what. Now, get an impactful new way to eSign right from your inbox. electronic signature system for the first time right from the message you received with the attachments that need signing.

Electronic signature system in Gmail:

From your Gmail account click Settings -> Get add-ons.
Once you find the add-on, install it. It’ll appear in the right-hand sidebar.
Open an email with an attachment that you need to share for signing and click airSlate SignNow.
Click Send to sign, enter the recipient’s email address.
Click Upload to add the doc to your airSlate SignNow account.

airSlate SignNow is one of the leading eSignature solutions on the market. It’s always developing and improving its functionality to meet your most sophisticated requirements. The integration with Gmail enables customers to swiftly, effectively and safely manage eSignatures. Save your time and electronic signature system in a few minutes.

How to generate a signature on mobile phone

In the era of the digital revolution and instant messaging, users can manage and sign documents on the go via eSigning applications for smartphones and tablets. airSlate SignNow packs two powerful apps, one for iOS and another for Android for generating signatures and to electronic signature system forms.

Taking mobile signatures to the next level:

Depending on the device you have, find the airSlate SignNow app from the Google Play Market or the AppStore.
Sign in if you already have an account.
Register if you don’t already have an account.
Upload a doc you want to electronic signature system.
Follow the instructions for adding a signature.
After you’ve placed your signature, save your changes and click Done.

The airSlate SignNow application allows you to sign documents while offline. Once you regain internet access the files you executed will automatically send the recipients they’re intended for. airSlate SignNow is really a handy application that can help users to electronic signature system and helps to keep document workflows running efficiently.

How to generate a signature by using an iPhone

If you’re reading this, you probably need to sign some documents. But you have to get it done on your phone, right? Normally, that’s a tough situation. However, the airSlate SignNow app for Apple, makes mobile signing a piece of cake. Get a powerful mobile-first solution for validating your docs with legally-binding eSignatures, negotiate contracts and automate your workflow. With airSlate SignNow you can electronic signature system from your iPhone while on the go.

Electronic signature system on an iPhone and show off to your colleagues:

Install the airSlate SignNow app and register your account.
Upload a document.
Edit the file if you need to.
Add signature fields and self-sign before sending it to partners or clients.
Tap Done and generate signing links.

The app is well suited for work within an organization or for B2B and B2C collaboration. It can be used to send out contracts for signing even if users do not have airSlate SignNow accounts. Notification Bots keep users updated on document status changes. The airSlate SignNow app is a great solution to electronic signature system quickly, securely and effortlessly.

How to sign e-documents by using an Android mobile phone

Not only can you eSign a contract, but you can also send a link to the document to your teammates and vendors with the help of airSlate SignNow for Android. Use the full-featured solution to generate an eSignature and reuse it in the future for document verification. electronic signature system fast and conveniently.

Here are the guidelines to electronic signature system on Android:

Download the app and create an account.
Import the doc that needs signing.
Edit it and add fields, including a signature field.
Set a signing order.
Self sign it after you created a unique eSignature
Generate a link and send the document to the other parties involved.
Keep track of the process with automatic notifications.

airSlate SignNow is a holistic application that can work with documents stored in your account, the cloud and on your device. Apart from its eSignature functions, it can help manage business workflows from anywhere and anytime. The platform’s user-friendly interface makes it quick and simple to electronic signature system .

Trusted eSignature solution - electronic signature system

Explore how the airSlate SignNow eSignature platform helps businesses succeed. Hear from real users and what they like most about electronic signing.

Great service for streamlined efficiency!

5

Lisa Robinson

What do you like best?

This service makes it super easy to get legal signatures from clients. I've been using it for years and never had a single person have trouble with the interface or how to operate it. It allows me to close deals more quickly and efficiently. It also offers me a space to store backups of contracts.

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airSlate SignNow is the "new normal" of signing digital documents

5

Philip Mojares

What do you like best?

airSlate SignNow is a digital way of signing electronic documents shared across the organization. This is very innovative way of sharing digital documents that required signature. As a teacher, I don't need to be physically present to sign in the important documents in our school because airSlate SignNow simplifies our work of doing it. The signing of documents will no longer take time because by just sharing it through email you can easily check and scrutinize the document you need to ink your signature. This software has also functionalities, features and graphical user interface that even a newbie can easily use. The most useful feature of this software is the ability of the signatories to draw the signature and the options provided to select from the available signatures provided by the system. Notifying the signatories is also a great feature of this application.

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airSlate SignNow has become integral to our business process

5

Administrator in Information Technology and Services

What do you like best?

Simple to use reasonably easy to customise

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The ins and outs of eSignature

Find everything you need to know about electronic signatures. We’ve collected all the best tips and step-by-step instructions for working with eSignatures in a single place.