How Do I Change My Email Signature in Outlook 365 with airSlate SignNow
- Quick to start
- Easy-to-use
- 24/7 support
Simplified document journeys for small teams and individuals

We spread the word about digital transformation
Why choose airSlate SignNow
-
Free 7-day trial. Choose the plan you need and try it risk-free.
-
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
-
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
What is the process to change your email signature in Outlook 365?
Changing your email signature in Outlook 365 is a straightforward process that allows you to personalize your email communications. Your email signature can include your name, title, company name, contact information, and even a logo. This feature is essential for maintaining a professional appearance in your correspondence.
Steps to complete the email signature change in Outlook 365
To change your email signature in Outlook 365, follow these steps:
- Open Outlook 365 and navigate to the settings by clicking on the gear icon in the top right corner.
- In the settings menu, select "View all Outlook settings" at the bottom.
- Click on "Mail," then choose "Compose and reply."
- In the "Email signature" section, you can create or edit your signature. Use the formatting tools to customize the appearance.
- Once you are satisfied with your signature, choose whether to automatically include it in new messages and replies/forwards.
- Click "Save" to apply your changes.
Legal use of email signatures in Outlook 365
Email signatures serve not only as a branding tool but also as a legal identifier in business communications. Including your full name, title, and company information can help establish authenticity and accountability in your emails. Ensure that your email signature complies with any relevant legal requirements, such as including disclaimers if necessary.
Examples of effective email signatures in Outlook 365
Creating an effective email signature can enhance your professional image. Here are a few examples:
- Basic Signature: John Doe
Sales Manager
ABC Corporation
Phone:
Email: john.doe@abccorp.com - With Logo: Jane Smith
Marketing Director
XYZ Inc.
Phone:
Email: jane.smith@xyzinc.com - With Social Media Links: Mark Brown
Customer Support
Support Team
Phone:
Email: />Twitter | LinkedIn
Security & Compliance Guidelines for email signatures
When creating your email signature, consider security and compliance aspects. Ensure that your signature does not contain sensitive information that could be exploited. Additionally, adhere to your organization's policies regarding email signatures, which may include specific formatting or required disclaimers. Regularly review and update your signature to reflect any changes in your position or contact information.
Sending & Signing Methods in Outlook 365
Outlook 365 allows users to send emails with their updated signatures seamlessly. When you compose a new email or reply to an existing one, your signature will automatically appear if you selected the option to include it. For documents that require signatures, consider using airSlate SignNow to eSign and manage your documents electronically. This integration streamlines the signing process, ensuring that your communications remain professional and efficient.
-
Best ROI. Our customers achieve an average 7x ROI within the first six months.
-
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
-
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
-
How do I change my email signature in Outlook 365?
To change your email signature in Outlook 365, go to the Settings icon in the upper right corner and select 'View all Outlook settings.' Under 'Mail,' click on 'Compose and reply,' where you can modify your default email signature. Remember to save your changes before exiting.
-
Can I use airSlate SignNow to send documents after updating my email signature in Outlook 365?
Absolutely! Once you've changed your email signature in Outlook 365, you can easily integrate airSlate SignNow to send and eSign documents directly. This ensures that your professional signature is included with all outgoing correspondence, maintaining brand consistency.
-
What are the benefits of using airSlate SignNow with my Outlook 365 account?
By integrating airSlate SignNow with Outlook 365, you streamline your document workflows and enhance communication. You can quickly send documents for eSignature without leaving your email, making it a convenient, time-saving solution for managing contracts and agreements.
-
Is there a cost associated with integrating airSlate SignNow into Outlook 365?
airSlate SignNow offers various pricing plans, starting with a free trial, allowing you to explore its features. Once you decide to continue, you'll choose a plan that fits your business needs, all while maintaining your Outlook 365 email signature seamlessly.
-
How do I ensure my new email signature appears in every email sent from Outlook 365?
To ensure your new email signature appears in every email, you can set it as the default signature in the same 'Compose and reply' settings where you edited it. This way, every outgoing message will automatically include your updated email signature in Outlook 365.
-
What if I need to create multiple signatures in Outlook 365?
Outlook 365 allows you to create multiple signatures for different purposes. To create multiple signatures, go to 'Mail' settings, select 'Compose and reply,' and click on 'New' to create additional signatures. You can then choose which one to use for specific emails.
-
Can I customize my email signature in Outlook 365 with logos or images?
Yes, you can customize your email signature in Outlook 365 by adding logos or images. When editing your signature in the settings, simply use the image icon to upload your desired graphic, enhancing the visual appeal and branding of your email communications.
Related searches to how do i change my email signature in outlook 365
Join over 28 million airSlate SignNow users
Get more for how do i change my email signature in outlook 365
- Boost your workflow with our signature validation ...
- Easily sign PDF using Apple Pencil on iPad with ...
- Sign documents on iPad Pro with ease and efficiency
- Easily sign documents in Office 365 with airSlate ...
- Sign PDF documents app that simplifies your workflow
- Experience seamless virtual document signing ...
- Effortless signature on PDF iPad for your business ...