How to Change Email Signature on Office 365 with airSlate SignNow
Award-winning eSignature solution
Simplified document journeys for small teams and individuals
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Define a signing order, configure reminders for signers, and set your document's expiration date. signNow will send you instant updates once your document is signed.
We spread the word about digital transformation
completion rate of sent documents
average for a sent to signed document
out-of-the-box integrations
average number of signature invites sent in a week
users in Education industry
clicks minimum to sign a document
API calls a week
be ready to get more
Why choose airSlate signNow
Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
How it works
Rate your experience
faster
per document
per employee / month
What is the change email signature office 365
The process to change an email signature in Office 365 allows users to update their signature block in emails, ensuring consistent branding and communication. An email signature typically includes the sender's name, title, company name, contact information, and any relevant disclaimers or promotional messages. This feature is vital for maintaining professionalism in business communications and can be customized to reflect individual or company identity.
How to use the change email signature office 365
To change your email signature in Office 365, start by logging into your account. Navigate to the settings menu, usually found in the upper right corner. From there, select "View all Outlook settings" and then click on "Mail." Within the Mail settings, locate the "Compose and reply" section. Here, you can create a new signature or edit an existing one. Once you have made your changes, be sure to save them to apply the new signature to your outgoing emails.
Steps to complete the change email signature office 365
Follow these steps to successfully change your email signature in Office 365:
- Log into your Office 365 account.
- Click on the settings gear icon in the top right corner.
- Select "View all Outlook settings."
- Choose "Mail" from the left-hand menu.
- Click on "Compose and reply."
- In the signature box, enter your new signature or modify the existing one.
- Check the options to automatically include your signature on new messages and replies, if desired.
- Click "Save" to apply your changes.
Key elements of the change email signature office 365
When updating your email signature in Office 365, consider including the following key elements:
- Name: Your full name should be prominently displayed.
- Title: Include your job title to clarify your role.
- Company Name: Clearly state the name of your organization.
- Contact Information: Provide your phone number and email address.
- Company Logo: Adding a logo can enhance brand recognition.
- Social Media Links: Include links to professional social media profiles if applicable.
Legal use of the change email signature office 365
Using an email signature in Office 365 is not only a matter of professionalism but also compliance. Ensure that your signature adheres to legal standards, including any necessary disclaimers, especially in regulated industries. This may involve including confidentiality notices or compliance statements that protect your organization legally. Always review your signature for compliance with industry regulations and company policies.
Security & Compliance Guidelines
When changing your email signature in Office 365, it is important to consider security and compliance guidelines. Ensure that your signature does not disclose sensitive information that could be misused. Additionally, verify that any links included in your signature lead to secure and reputable sites. Regularly review and update your signature to align with evolving security protocols and compliance requirements.
be ready to get more
Get legally-binding signatures now!
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
Here is a list of the most common customer questions. If you can't find an answer to your question, please don't hesitate to reach out to us.
To change your email signature in Office 365, navigate to the settings menu in Outlook. From there, select 'Mail' and then 'Email signature.' You can create or modify your signature and save the changes. This process allows you to personalize your communications effectively.
Changing your email signature in Office 365 can enhance your professional image and ensure consistent branding. A well-designed signature can include your contact information, social media links, and company logo, making it easier for recipients to connect with you. This small change can signNowly impact your communication effectiveness.
Yes, you can automate the process to change email signature in Office 365 for all users by using the Exchange Admin Center. This allows administrators to set a default signature for all outgoing emails, ensuring consistency across the organization. Automation saves time and maintains brand integrity.
Changing your email signature in Office 365 is included in your subscription at no additional cost. Whether you are using a basic or premium plan, you have access to the email signature feature. This makes it a cost-effective solution for businesses looking to enhance their email communications.
When changing your email signature in Office 365, consider features like HTML support, image embedding, and mobile responsiveness. These features ensure that your signature looks professional across different devices and email clients. A well-crafted signature can improve engagement and brand recognition.
Yes, you can integrate third-party tools to change email signature in Office 365. Many signature management solutions offer advanced features like analytics and templates that can enhance your email signature experience. These integrations can streamline the process and provide additional customization options.
It's advisable to change your email signature in Office 365 whenever there are updates to your contact information, job title, or branding elements. Regular updates ensure that your recipients always have the most accurate information. Additionally, consider seasonal changes or promotional campaigns to keep your signature fresh.
airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific.
be ready to get more
Join over 28 million airSlate SignNow users
Get more for office signature feature
Find out other Discover the powerful office signature feature with airSlate SignNow
Open Outlook, go to settings, then new email, click signature, then edit or create a new signature, and save.
1. Click "Tools" in the main menu at the top of the screen. 2. Click "Options" from the drop-down menu. 3. Click the "Mail Format" tab. 4. Click the "Signatures ...
Authentication fails when email address and UPN do not match. By default, users authenticate using their email address when they use modern authentication.
be ready to get more