Unlock the Secret to Changing Your Signature in 365 Outlook Effortlessly
- Quick to start
- Easy-to-use
- 24/7 support
Simplified document journeys for small teams and individuals

We spread the word about digital transformation
Why choose airSlate SignNow
-
Free 7-day trial. Choose the plan you need and try it risk-free.
-
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
-
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
Your complete how-to guide - how to change signature in 365 outlook
How to Change Signature in 365 Outlook
Are you looking to change your signature in 365 Outlook? Follow these simple steps to update your signature and give your emails a personalized touch.
Step-by-Step Guide:
- Launch the airSlate SignNow web page in your browser.
- Sign up for a free trial or log in.
- Upload a document you want to sign or send for signing.
- If you're going to reuse your document later, turn it into a template.
- Open your file and make edits: add fillable fields or insert information.
- Sign your document and add signature fields for the recipients.
- Click Continue to set up and send an eSignature invite.
airSlate SignNow empowers businesses to send and eSign documents with an easy-to-use, cost-effective solution. It offers a great ROI with a rich feature set, easy scalability for SMBs and Mid-Market, transparent pricing without hidden fees, and superior 24/7 support for all paid plans.
Experience the benefits of airSlate SignNow today and streamline your document signing process!
How it works
Rate your experience
Understanding the process of changing your signature in 365 Outlook
Changing your signature in 365 Outlook is a straightforward process that allows you to personalize your email communications. A signature typically includes your name, title, company, and contact information. This feature is essential for maintaining a professional appearance in your correspondence.
To change your signature, you will access the settings within Outlook. This process ensures that every email you send reflects your current contact details and branding, which is particularly important in a business environment.
Steps to change your signature in 365 Outlook
To update your signature in 365 Outlook, follow these steps:
- Open Outlook and sign in to your account.
- Click on the gear icon in the upper right corner to access the settings menu.
- Scroll down and select "View all Outlook settings."
- In the settings window, choose "Mail," then "Compose and reply."
- In the "Email signature" section, you can create a new signature or edit an existing one.
- Once you have made your changes, click "Save" to apply them.
This process allows you to ensure that your signature is always up to date, enhancing your professional image in every email you send.
Best practices for creating an effective email signature
An effective email signature should be clear and concise. Here are some best practices to consider:
- Include your full name and title to establish credibility.
- Add your company name and logo to reinforce branding.
- Provide multiple contact methods, such as phone and email.
- Keep the design simple and avoid excessive graphics or colors.
- Consider adding social media links if relevant to your business.
By following these best practices, you can create a signature that not only conveys essential information but also enhances your professional image.
Legal considerations when using email signatures
Email signatures can have legal implications, especially in business communications. It’s important to ensure that your signature complies with regulations regarding electronic communications. For instance, including disclaimers in your signature may be necessary for legal protection, particularly in industries like finance or healthcare.
Additionally, be aware of the privacy implications of sharing personal information in your signature. Always ensure that the information provided is appropriate and complies with company policies and applicable laws.
Managing your email signature with airSlate SignNow
Using airSlate SignNow can enhance your email signature management by allowing you to create and store templates for various signatures. This feature is particularly useful for businesses that require different signatures for different departments or purposes.
With airSlate SignNow, you can easily access and insert your signature into documents that require eSignature, ensuring consistency across all communications. This integration streamlines your workflow and helps maintain a professional appearance in all your correspondence.
-
Best ROI. Our customers achieve an average 7x ROI within the first six months.
-
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
-
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
-
How do I change my email signature in Outlook 365?
To learn how to change signature in 365 Outlook, open Outlook and go to 'File' > 'Options' > 'Mail' > 'Signatures.' You'll be able to create a new signature or edit an existing one. Make sure to save your changes after modifying your signature.
-
Can I use airSlate SignNow to manage my email signatures?
While airSlate SignNow primarily focuses on eSigning and document management, it complements the process of managing email signatures in Outlook. Although it doesn't directly modify email signatures, it can help streamline document workflows that may require signatures in your correspondence.
-
What are the benefits of changing your signature in 365 Outlook?
Changing your signature in 365 Outlook allows you to personalize your emails with professional branding. It can also include your latest contact information and promotional messages, helping you communicate effectively and professionally with your clients and colleagues.
-
Is there a cost associated with changing signatures in 365 Outlook?
There is no direct cost to change your signature in 365 Outlook, as this feature is part of the service. However, if you're looking for an advanced eSigning solution, consider exploring airSlate SignNow, which offers a cost-effective way to manage document signing alongside your email signature management.
-
Will changing my signature in Outlook affect existing emails?
Changing your signature in 365 Outlook will not alter existing emails, as signatures are applied only to new messages. If you need to edit a signature for previously sent emails, you would need to resend those emails with the updated signature.
-
What features should I consider when changing my email signature in Outlook 365?
When figuring out how to change signature in 365 Outlook, consider features like adding images, links, and social media icons. Additionally, ensure the signature reflects your brand and includes necessary contact information to maintain professionalism.
-
Can airSlate SignNow integrate with Outlook 365 for document signing?
Yes, airSlate SignNow can integrate with Outlook 365, allowing you to send documents for eSignature directly from your email. This integration enhances efficiency in managing signatures while ensuring that your email communications remain professional and signatures up-to-date.