How to Change Your Signature in Email with airSlate SignNow

How to Change Your Signature in Email

If you're looking to update or personalize your email signature, follow these simple steps to make the process seamless and efficient.

User Flow:

1. Launch the airSlate SignNow web page in your preferred browser.
2. Sign up for a free trial or log in to your existing account.
3. Upload the document you need to sign or send for signature.
4. If you intend to reuse the document, convert it into a template for future use.
5. Open the document and make necessary edits, such as adding fillable fields or inserting information.
6. Sign the document and include signature fields for recipients to sign.
7. Click Continue to proceed with setting up and sending the eSignature invite.

airSlate SignNow offers businesses an efficient and cost-effective solution for sending and receiving eSigned documents. With features tailored for SMBs and Mid-Market enterprises, the platform provides a great ROI with its rich feature set.

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What is how to change your signature in email

The process of changing your signature in email involves updating the block of text or image that appears at the end of your email messages. This signature often includes your name, title, company information, and contact details. It serves as a professional closing to your emails and can also include legal disclaimers or branding elements. In a digital workflow, being able to easily modify your email signature ensures that your correspondence remains current and reflects any changes in your professional status or contact information.

Steps to complete how to change your signature in email

Changing your email signature can typically be completed in a few straightforward steps:

• Access your email settings or preferences through your email client.
• Locate the signature section, which may be labeled as "Signature," "Email Signature," or similar.
• Delete the existing signature if necessary, and input your new signature text or upload an image.
• Format your signature as desired, ensuring it is clear and professional.
• Save your changes to update your email signature across all outgoing messages.

Legal use of how to change your signature in email

While changing your email signature is primarily a matter of personal preference, it is important to ensure that any legal disclaimers or compliance information included in your signature remains accurate. This is particularly relevant for industries that require specific disclosures, such as finance or healthcare. Maintaining an updated email signature helps ensure that you are adhering to legal standards and providing recipients with necessary information.

Security & Compliance Guidelines

When changing your email signature, consider the security and compliance implications of the information you include. Avoid sharing sensitive personal information that could be misused. If your signature includes links to your social media profiles or company website, ensure these links are secure and lead to trusted sources. Additionally, be mindful of any company policies regarding email signatures to maintain consistency and professionalism in communications.

Examples of using how to change your signature in email

Examples of effective email signatures include:

• A simple format with your name, title, and company name, such as: John Doe, Marketing Manager, XYZ Corp.
• A more detailed signature that includes contact information: Jane Smith, Senior Consultant, ABC Solutions,
  Phone:,
  Email: jane.smith@abcsolutions.com.
• A signature with social media links: Tom Brown, Sales Director, LMN Industries,
  Follow us on Twitter and LinkedIn.

Sending & Signing Methods (Web / Mobile / App)

When changing your email signature, consider how it will appear across different platforms. Most email clients allow you to update your signature through their web interface, mobile app, or desktop application. Ensure that your signature is formatted correctly for each platform to maintain a professional appearance. Testing your signature by sending emails to yourself or colleagues can help confirm that it displays as intended across various devices.