How to eSign an Email in India

Improve your document workflows: how to esign an email in India

Nowadays, printing hard copies of documents and manual signing is absolutely nothing but losing time and paper. Millions of people around the world are going digital every single day and replacing wet signatures with electronic ones.

airSlate SignNow makes learning how to esign an email in India simple and fast. Get access to a straightforward service with global compliance and industry-leading security standards.

How to esign an email in India: getting started

1. Create an account. Go to signnow.com, click Free trial to start the registration procedure.
2. Choose a document. Click the blue Upload Documents button and find a PDF from the device or drag and drop one into the designated area.
3. Modify the PDF file. Insert new textual content, checkmarks, dates and so on, from the left toolbar.
4. Make the sample interactive. Add fillable fields, dropdowns, radio button groups, and more.
5. Add a payment request. Select Settings > Request Payment.
6. Double-check the your document. Make sure all the information is up-to-date and correct.
7. Add signature fields. Add a Signature Field for each recipient you need.
8. Self sign the document. Select the My Signature tool and choose to draw, type, or capture image of your signature.
9. Send the document for signing. Click Invite to Sign and indicate recipient email(s) to send a signature request.
10. Download your form. Select Save and Close > Download (on the right sidebar) to save the file on your device.

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What is the process of eSigning an email in India?

eSigning an email in India involves electronically signing a document that is sent via email. This process allows individuals and businesses to authenticate their identity and approve documents without the need for physical signatures. The electronic signature can be created using various tools, ensuring that the signer’s intent is clear and legally binding. In India, eSignatures are recognized under the Information Technology Act, which provides a legal framework for electronic signatures, making it easier to conduct business digitally.

Steps to complete the eSigning process

To eSign an email effectively, follow these steps:

1. Prepare the document that needs to be signed. This can be a PDF or any other file format supported by your eSignature tool.
2. Upload the document to the eSignature platform, such as airSlate SignNow.
3. Fill out any required fields within the document, ensuring all necessary information is included.
4. Choose the option to eSign the document. This may involve drawing your signature, typing your name, or uploading a scanned signature.
5. Review the document to confirm that all information is accurate and the signature is correctly placed.
6. Send the signed document via email to the intended recipient, or store it securely within the eSignature platform.

Legal use of eSignatures in India

In India, eSignatures are legally valid under the Information Technology Act of 2000, which recognizes electronic signatures as equivalent to handwritten signatures. This legal framework ensures that eSignatures can be used in various transactions, including contracts, agreements, and official communications. It is essential to use a secure and compliant eSignature solution to maintain the integrity and authenticity of the signed documents. Users should also be aware of any specific regulations that may apply to their industry or type of document.

Security & Compliance Guidelines

When using eSignatures, it is crucial to adhere to security and compliance guidelines to protect sensitive information. Key practices include:

• Utilizing a reputable eSignature platform that complies with legal standards.
• Ensuring that documents are encrypted during transmission and storage.
• Implementing multi-factor authentication for signers to verify their identity.
• Maintaining an audit trail that records all actions taken on the document, including timestamps and IP addresses.

By following these guidelines, users can ensure that their eSigning process is secure and compliant with applicable laws.

Sending & Signing Methods

eSigning can be accomplished through various methods, making it accessible and convenient for users. Common methods include:

• Web-based platforms, where users can access their eSignature tool through a browser.
• Mobile applications that allow users to sign documents on the go.
• Desktop applications that provide additional features for managing documents and signatures.

Each method offers flexibility, allowing users to choose the option that best fits their workflow and preferences.