How to Update Email Signature in Outlook Online with airSlate SignNow
Award-winning eSignature solution
Simplified document journeys for small teams and individuals
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Define a signing order, configure reminders for signers, and set your document's expiration date. signNow will send you instant updates once your document is signed.
We spread the word about digital transformation
completion rate of sent documents
average for a sent to signed document
out-of-the-box integrations
average number of signature invites sent in a week
users in Education industry
clicks minimum to sign a document
API calls a week
be ready to get more
Why choose airSlate signNow
Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
How it works
Rate your experience
faster
per document
per employee / month
What is the process for updating an email signature in Outlook Online?
Updating your email signature in Outlook Online is a straightforward process that allows you to personalize your email communications. An email signature typically includes your name, title, company name, and contact information. This ensures that your recipients have all the necessary details to reach you. Additionally, you can include links to your social media profiles or company website to enhance your professional presence.
Steps to complete the email signature update in Outlook Online
To update your email signature in Outlook Online, follow these steps:
- Log in to your Outlook Online account.
- Click on the gear icon in the upper right corner to access the Settings menu.
- Select "View all Outlook settings" at the bottom of the menu.
- In the Mail section, click on "Compose and reply."
- In the Email signature box, enter your new signature. You can format the text using the available tools.
- Choose whether to automatically include your signature on new messages and replies/forwards by checking the appropriate boxes.
- Click "Save" to apply your changes.
Once updated, your new signature will be included in all outgoing emails according to your selected preferences.
Examples of effective email signatures
An effective email signature can enhance your professional image. Here are a few examples:
- Simple Signature: John Doe
Marketing Manager
ABC Company - Signature with Social Links: Jane Smith
Sales Executive
XYZ Corp
LinkedIn | Twitter - Signature with Company Logo: Alex Johnson
Customer Support
Tech Solutions Inc.
These examples illustrate how you can customize your signature to reflect your personal brand while providing essential contact information.
Legal use of email signatures in business communications
Email signatures can serve as a legally binding element in business communications. Including your full name, title, and company can help establish the authenticity of the message. In some cases, an email signature may be considered a form of electronic signature, especially if it includes a disclaimer or confidentiality notice. It is essential to ensure that your email signature complies with any relevant industry regulations and organizational policies.
Security and compliance guidelines for email signatures
When updating your email signature, consider the following security and compliance guidelines:
- Ensure that your signature does not contain sensitive personal information.
- Use a professional tone and avoid informal language or images that may not align with your company's branding.
- Regularly review and update your signature to reflect any changes in your role or contact information.
- Be cautious about including links; ensure they direct to secure and reputable sites.
Following these guidelines helps maintain professionalism and security in your email communications.
Timeframes for implementing email signature updates
Updating your email signature in Outlook Online is typically instantaneous. Once you save your changes, the new signature will be applied to all outgoing emails based on your preferences. However, it may take a few moments for the changes to reflect in the settings interface. It is advisable to send a test email to confirm that your new signature appears as intended.
be ready to get more
Get legally-binding signatures now!
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
Here is a list of the most common customer questions. If you can't find an answer to your question, please don't hesitate to reach out to us.
To update your email signature in Outlook Online, navigate to the settings gear icon, select 'View all Outlook settings,' and then go to 'Mail' followed by 'Compose and reply.' Here, you can create or modify your signature and save the changes. This ensures that your new signature is automatically added to your outgoing emails.
Yes, you can customize your email signature in Outlook Online by adding text, images, and links. This allows you to create a professional signature that reflects your brand. To do this, follow the steps on how to update email signature in Outlook Online and use the formatting options available.
Updating your email signature in Outlook Online is free of charge. You can easily make changes without any additional costs. This feature is available to all users, making it a cost-effective way to maintain a professional appearance in your communications.
To ensure your email signature appears on all outgoing emails in Outlook Online, you need to select the option 'Automatically include my signature on new messages I compose' in the signature settings. This is part of the process on how to update email signature in Outlook Online, ensuring consistency in your email communications.
Yes, there are some limitations to consider when creating your email signature in Outlook Online. For instance, there may be restrictions on the size of images and the number of links you can include. Familiarizing yourself with these limitations can help you effectively design your signature while following the guidelines on how to update email signature in Outlook Online.
Outlook Online does not support direct HTML editing for email signatures. However, you can copy and paste formatted text and images from other sources. This means that while you can't directly code your signature, you can still create a visually appealing one by following the steps on how to update email signature in Outlook Online.
If you have multiple accounts in Outlook Online, you can change your email signature for each account individually. Simply switch to the account you want to update and follow the steps on how to update email signature in Outlook Online. This allows you to maintain different signatures for different purposes or brands.
airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific.
be ready to get more
Join over 28 million airSlate SignNow users
Get more for office signature feature
Find out other Discover the powerful office signature feature with airSlate SignNow
1. Click "Tools" in the main menu at the top of the screen. 2. Click "Options" from the drop-down menu. 3. Click the "Mail Format" tab. 4. Click the "Signatures ...
Go to Mail > Compose and reply. Here, you can create or edit your email signature, and choose whether it should appear automatically in your new messages and ...
Create a User certificate · Signing an S/MIME signature with OpenSSL · Verifying an S/MIME signature with OpenSSL · Printing the S/MIME certificate from an email ...
be ready to get more