Add Labels to a PDF to Sign
How to add field labels with signNow
Labels are short descriptions or tips for completing fields. They help recipients understand what information they should provide in each field. Labels also allow signers to auto-fill forms.
Start by adding fillable fields
Open your document in the editor and insert fillable fields. Choose from different types of fields in the left-hand toolbar. Please note that labels are only available for Text fields, Date/Time fields, and Dropdown fields.

Set field labels
Select a Text, Date/Time, or Dropdown field in your document and enter a text label in the Label field, which appears in the settings sidebar on the right. Click Ok to save your label.
Note:Think of the most accurate and concise label you can come up with (e.g., First Name/First, MI, Last, Today’s date, Select one answer, etc.). Your label should unambiguously communicate what data needs to be provided in a field and in what format.

Set labels for all fillable fields in your document.
Please note that signers will be able to auto-fill identically labeled fields with one click throughout the entire document.
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Go beyond eSignature with add labels to a pdf functionality
When preparing a form, you can place fields (fillable areas) to let signers insert their data. signNow provides an assortment of useful fillable fields for creating professional documents: Text, Date/Time, Signature, Initials, Checkbox, Dropdown and Calculated, Attachment Request, etc. Not only can you make it convenient to build dynamic signable PDFs, but you can also add a unique add labels to a pdf feature to those fields to get complex data, making it easier to fill out your forms. This tool helps keep you accurate and efficient, and secure.
How to use signNow’s advanced feature - add labels to a pdf:
- Log in to your signNow account or sign up for a free trial.
- Add a document or template and open it in the editor.
- Start adding recipients by clicking the Edit Signers button and assign roles.
- Click the field options (Signature, Text, Date, etc.) listed in the left Tools menu.
- Drag and drop the needed tool where you want it on the page(s).
- Set up Advanced Options.
- Set them as required, payment, or conditional (fields are visible if conditions are met).
- Assign the field to the respective role if you have several signers per one document.
- Check if you added a label in the Label box.
- Use Validation Type -> add Prefilled Text.
- Click Done when finished.
Get access to signNow’s add labels to a pdf option to improve your document workflow and deliver a fantastic experience for signers. Our advanced tools help users like you build online fillable forms, send documents for approval, make them faster for recipients to complete, and securely store records. Try it out anywhere, at any time!
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What is a field label?
Labels are best explained as field names or instructions for what should be added to a field (e.g., Last Name, State, Phone Number, etc.). With signNow, signers can auto-fill identically labeled fields with one click throughout an entire document. Labels are available for Text fields, Date/Time fields, and Dropdown fields.How do I enable signers to auto-fill similar fields?
The auto-fill feature uses field labels to identify the similarity of fields. For example, if two fields in your form are labeled “Full Name”, your recipient will only need to type their full name once. The second identical field will be filled automatically. In addition to identically labeled fields, signNow auto-fills Signature and Date fields by default.How do I add a fillable field to a document?
Open your document in the signNow editor and select the fillable field you need from the toolbar on the left. Then, click anywhere on the document to place the field. You can adjust its size and placement as needed. When finished, click OK.How do I change the size and position of a fillable field?
Once your fillable field is on a document, you can drag it across the page until you find the proper position for it. Drop the field wherever you see fit. To adjust its size, drag the field by its edges (anchor points).What kind of fields can I add to my documents with signNow?
signNow allows you to add different types of fillable fields to your documents, including text fields, signature fields, date/time fields, calculated fields, initials fields, checkbox fields, radio button groups, dropdown fields, and attachment fields.What is pre-filled text?
With signNow, you can prefill documents with information you already know. For example, if you know your signer’s name, you can add it as pre-filled text to the corresponding field in a document. As a result, your signer won’t have to complete this field but will be able to edit the information inside if needed. You can customize pre-filled text for text fields, date/time fields, checkbox fields, radio button groups, and dropdown fields.How can I ensure that my recipients will complete all the fields in my document?
Make your fields required in the editor by clicking on a fillable field and checking the Required box in the side panel on the right. Your recipients will be automatically guided through all your required fields step by step, and they won’t be able to submit your document without completing all the boxes.How do I make a field required?
Add fillable fields to your document in the editor. Then, click on any field that you want to make required and check the Required box at the top of the right-hand sidebar. Repeat the same process for each field that needs to be made required.
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