Can I eSign a document before sending it using my phone?

Yes, sure. For this, you would need the airSlate SignNow app (available for both iOS and Android).

Can I add yesterday’s date for eSigning instead of today’s?

Today’s date automatically adds the current date to a document. Adding another date is no problem, however, you would need to use a regular text field for that and type in the date you need manually.

How can I eSign and then send several documents to the same signer, preferably in one batch?

For this, you would need to form a Document Group. Then you can eSign the documents and send them together, to one or several signers.

How can I add a small note of instructions for the signer?

You can add your instructions when customizing the text in your eSigning invite. When you add the emails of your future signers, there is an option to customize the subject and body of your email message.

I have three signers in one document. Will they get the document at the same time or one after another?

This is totally up to you. If you place three signers into the same signing step - they will get the document simultaneously. And if you place three signers into three separate signing steps, one after another — they will receive the documents in that exact order.

Can I create a default signature that would be added to all documents I sign?

Sure thing! You can either add your default signature in the Settings of your account, or you can simply save the eSignature you like for future re-use.

What are the technical requirements for adding a stamp to my airSlate SignNow account?

Your stamp in airSlate SignNow is basically a picture/photo of your wet stamp, so it must be in JPG, GIF or PNG formats. And it must be less than 12 MB in size.

I accidentally sent a document to the wrong recipient. How can I fix that?

You can either replace the signer (if the document has been sent but has not been eSigned) or you can cancel the eSigning invitation and redo it from scratch.

How do I type on a scanned document?

Browse to the scanned document and double-click it, then click the \u201cOK\u201d button to insert it. Format the text in the text box the same way you would when typing text in a Word document, using the Font section of the ribbon. You can try to match the text in your text box with any text already on your scanned document.

How do I edit a mail merge template in Word?

Open Client Hub from the home screen. Select Mail Merge from the left-hand menu. Click on Create New Mail Merge. Click Continue. Enter a Name and Description and click Continue.

Electronic Signature
Features
Fillable fields
Adjust Your Document with Edit and Sign Fields

Adjust Your Document with Edit and Sign Fields

With the help of Edit & Sign Fields, you can make changes to your document's fields. Add signatures, data and text in a matter of minutes.

See how it works!Click here to sign a sample doc

Award-winning eSignature solution

What it means to adjust your document with edit and sign fields

Adjust your document with edit and sign fields refers to adding, positioning, and configuring interactive form fields and signature blocks inside a digital document so signers can complete, review, and sign without altering locked content. This process includes placing text, date, checkbox, initial, and signature fields, setting required status and validation rules, and optionally pre-filling fields for recipients. In regulated U.S. environments, proper field configuration supports audit trails and preserves the integrity of the signed record while allowing permitted edits within defined field boundaries.

Why configure edit and sign fields before sending

Properly configured edit and sign fields reduce signer confusion, cut back-and-forth, and ensure required information is captured consistently by locking document text while allowing only designated fields to be changed.

Common challenges when adjusting documents with edit and sign fields

Incorrect field types cause data entry errors and slow signer completion.
Overly permissive editing can alter essential contract language and create disputes.
Missing validation or required flags leads to incomplete submissions and follow-up work.
Poorly placed signature fields delay workflows and require manual correction.

Typical user profiles who set up edit and sign fields

Office Administrator

An Office Administrator configures document templates, places edit and sign fields, and manages recipient lists. They enforce field validation, set required fields, and maintain template versions so routine documents are consistently populated and legally sound.

HR Manager

An HR Manager prepares offer letters and onboarding packets with editable fields for employee details and signature blocks. They rely on templates and field rules to collect complete information while preserving sensitive sections of the document.

Who typically adjusts documents with edit and sign fields

Administrative and operational teams prepare documents and set fields to match business rules and compliance requirements before sending to signers.

Legal and compliance teams ensuring contract integrity and auditability.
Human resources teams collecting employee agreements and onboarding documentation.
Sales and operations teams sending contracts, quotes, and intake forms.

Once configured, these documents are routed to recipients who provide inputs and signatures within the controlled fields to finalize transactions.

Additional features that improve adjusting documents with fields and signing

Advanced capabilities increase efficiency for teams that prepare large volumes of documents or need stronger governance over editable content and signatures.

Bulk Send

Send the same field-configured document to many recipients at once while maintaining individualized signature records and audit trails for each delivered copy.

Team Templates

Share standard documents with preset fields across teams to ensure consistency, reduce setup time, and limit version proliferation in operational workflows.

Field Locking

Lock critical document sections while allowing edits in specified fields to preserve core language and ensure the signed document remains a trustworthy record.

Conditional Logic

Show or hide fields based on earlier responses so forms adjust to contextual needs and reduce the chance of irrelevant or incorrect entries.

Robust Audit Trail

Maintain a complete, timestamped record of field interactions, authentication events, and signing that supports verification and dispute resolution.

Integrations

Connect to CRMs, cloud storage, and document systems so field data can flow into downstream systems and minimize duplicate entry.

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Core features that support adjusting documents with edit and sign fields

These essential tools let administrators build forms and signature workflows that minimize manual edits while maintaining document integrity.

Edit fields

Configurable text, date, number, and checkbox fields let administrators define exactly where recipients can enter data, include validation to enforce formats, and set required status so submissions are complete before signing.

Sign fields

Dedicated signature and initial fields provide visible signature blocks for recipients, capture signer intent, and are bound to the signed record to prevent later alterations to signed content without detection.

Conditional fields

Show or hide fields based on prior inputs so forms adapt to responses, reducing unnecessary fields for signers and streamlining data collection across diverse use cases.

Templates

Save configured documents with fields as reusable templates to standardize data capture across teams, speed repetitive workflows, and reduce errors during document preparation.

How edit and sign fields flow through signing stages

A simple flow ensures data integrity from template creation to signed completion while recording evidence for each action.

Template creation: Define fields, labels, and validation rules.
Recipient routing: Assign signing order and access permissions.
Signer completion: Recipients fill designated fields and sign.
Finalization: System seals the document and logs events.

Collect signatures

24x

faster

Reduce costs by

$30

per document

Save up to

40h

per employee / month

Step-by-step: prepare a document and add edit and sign fields

Follow these basic steps to place editable fields and signature blocks that guide signers and protect document content.

01

Upload document: Import the PDF or Word file into the eSignature tool.
02

Choose recipients: Add signer names and email addresses in order.
03

Place fields: Drag text, checkbox, date, and signature fields onto pages.
04

Set rules: Mark fields required, add validation, and lock contextual text.

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Why choose airSlate SignNow

Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.

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Typical workflow settings for edit and sign field processes

Configure these workflow settings to match your operational and compliance needs before sending documents for signature.

Workflow Setting Name and Purpose	Default configuration values and notes
Reminder Frequency and Cadence Setting	48 hours
Signer Order and Routing Mode Configuration	Sequential routing
Field Validation and Format Enforcement Rules	Alphanumeric checks
Document Retention and Archive Retention Period	7 years
Auto-fill and Data Mapping Integration Settings	CRM field mapping

Platform and device requirements for adjusting documents with edit and sign fields

Most modern desktops, tablets, and mobile devices can be used to place and interact with edit and sign fields, though administrator tasks are easier on larger screens.

Supported desktop browsers: Chrome, Edge, Safari
Mobile operating systems: iOS and Android
Recommended connection: Secure HTTPS connection

For best results, use up-to-date browsers on desktops for template creation, and verify recipients can access emails and mobile links; ensure IT whitelist domains for reliable delivery and check device compatibility with signature capture if offline signing is required.

Security and compliance controls for editable fields and signatures

Field-level encryption: Encrypts field data in transit

Access controls: Role-based signer permissions

Audit trails: Detailed event logging

Authentication options: Multi-factor and knowledge checks

Data residency controls: Configurable storage regions

Regulatory standards: Supports ESIGN and UETA

Industry examples using edit and sign fields

Practical examples show how targeted field setup reduces errors and supports compliance across different industries.

Healthcare consent form

A clinical practice prepares a digital consent form with editable patient name, date, and signature fields to capture informed consent quickly

Field validation enforces date formats and required checkboxes
This reduces patient intake time and ensures complete records

Resulting in more reliable documentation for compliance reviews and faster appointment throughput.

Educational release agreement

A school district issues student activity release forms with parent name, emergency contact, and signature areas pre-positioned

Conditional fields appear based on activity selections
The form collects required permissions while protecting locked policy language

Leading to consistent parental consent records and simpler annual data reconciliation for administrators.

Best practices when you adjust your document with edit and sign fields

Follow these practices to reduce errors, preserve legal integrity, and keep signer experience straightforward while using edit and sign fields.

Use clear field labels and placeholders

Label fields with concise instructions and examples to guide signers and reduce incorrect entries; include placeholders for expected formats such as MM/DD/YYYY to minimize validation friction.

Limit editable areas to necessary fields only

Lock all static contract text and permit edits only in designated fields so the core agreement language remains unchanged and signed records remain reliable and defensible.

Apply validation and required rules selectively

Use format checks, dropdowns, and required flags for critical data to ensure completeness while avoiding excessive validation that might frustrate legitimate signers.

Test templates with sample signers before production

Run a trial signing with colleagues to confirm field placement, routing order, and conditional behavior to catch layout or logic issues before external distribution.

Connect airSlate SignNow to your apps

Check out airSlate SignNow integrations

Data accuracy, security, and compliance

airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific

Learn more about security

FAQs and troubleshooting when adjusting fields and signature blocks

Answers to common questions and solutions for problems encountered while placing edit and sign fields, troubleshooting signer issues, and validating signed documents.

Why can’t a signer enter data in a field I placed
Check that the field is assigned to the correct recipient and not set to view-only; verify required status and that the template was saved before sending; confirm recipient authentication did not change access.
How do I prevent signers from changing contract language
Lock all static document content and place only designated editable fields for inputs; use field-level permissions and finalize the document on completion to ensure the signed PDF is sealed.
What causes mismatched date formats in completed forms
Ensure field validation enforces a specific format such as MM/DD/YYYY, include placeholders for guidance, and test with locales that may differ across signers to avoid parsing issues.
A signer reports they did not receive the document
Confirm recipient email address, check spam folders, and verify sending logs in the platform; resend or share a secure link if email delivery fails and review domain allow-listing settings.
How can I audit who changed a specific editable field
Use the platform’s audit trail to view timestamped events showing field access, edits, and signatures; export the certificate of completion to preserve the event record.
What if a completed document is later disputed
Preserve the finalized document and export the audit log showing signer authentication, IP addresses, and event timeline; consult legal or compliance teams to evaluate evidence and next steps.

Feature availability for adjusting documents with edit and sign fields

A direct comparison shows which platforms provide essential tools for field placement, templates, and compliance features needed to adjust documents with edit and sign fields.

Feature	signNow (Recommended)	DocuSign	Adobe Sign
Mobile app
Template library	Extensive	Extensive	Extensive
Field validation
HIPAA attestation	Attested	Add-on	Add-on

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Risks and penalties of improper field configuration

Noncompliance fines: Monetary penalties

Contract disputes: Legal disputes

Data breaches: Exposure risk

Regulatory audits: Increased scrutiny

Operational delays: Workflow stoppages

Reputational harm: Trust erosion

Pricing and plan differences related to edit and sign field features

Plan pricing and included features vary; the table below highlights starting plans and what typical small teams can expect for field and template capabilities.

Starting price per user per month	signNow (Recommended) $8 per user per month	DocuSign $10 per user per month	Adobe Sign $14 per user per month	HelloSign $15 per user per month	PandaDoc $19 per user per month
Template creation and reuse included	Included with plan	Included	Included	Included	Included
API access and developer tools	Included in business plans	Included in mid plans	Included in enterprise	Available paid	Included paid
Bulk send capability	Available	Available	Available	Available	Available
Advanced authentication options	Email, SMS, knowledge-based	Email, SMS	Email, SMS	Email only	Email, SMS
HIPAA-ready offerings	Attestation available	Enterprise add-on	Enterprise add-on	Not standard	Enterprise options

How to add your signature and text to airSlate SignNow documents

In most cases, eSigning a document assumes the presence of at least two signers, one of them can also be the document sender. In this case, before sending a document for eSigning, you can start by adding your own signature, text, and date of eSigning.

Intuitive editor

To start eSigning as the sender, go to the tab Edit & Sign in the menu on the left of the airSlate SignNow editor. The sender’s editing functionalities include: signature, stamp, text, today’s date, and a checkmark. All these fields can be added by means of the drag & drop tool. The size of each of these fields can also be adjusted directly in the document.

Any field you might need

Below you can see the full range of sender’s fields added to a document. The stamp is added as an image, colored, or black-and-white. When finished, your document is ready to be sent to other signers.

Adjust Your Document with Edit and Sign Fields

Award-winning eSignature solution

What it means to adjust your document with edit and sign fields

Why configure edit and sign fields before sending

Common challenges when adjusting documents with edit and sign fields

Typical user profiles who set up edit and sign fields

Office Administrator

HR Manager

Who typically adjusts documents with edit and sign fields

Additional features that improve adjusting documents with fields and signing

Bulk Send

Team Templates

Field Locking

Conditional Logic

Robust Audit Trail

Integrations

Choose a better solution

Core features that support adjusting documents with edit and sign fields

Edit fields

Sign fields

Conditional fields

Templates

How edit and sign fields flow through signing stages

Step-by-step: prepare a document and add edit and sign fields

Why choose airSlate SignNow

Typical workflow settings for edit and sign field processes

Platform and device requirements for adjusting documents with edit and sign fields

Security and compliance controls for editable fields and signatures

Industry examples using edit and sign fields

Healthcare consent form

Educational release agreement

Best practices when you adjust your document with edit and sign fields

FAQs and troubleshooting when adjusting fields and signature blocks

Feature availability for adjusting documents with edit and sign fields

Get legally-binding signatures now!

Risks and penalties of improper field configuration

Pricing and plan differences related to edit and sign field features

How to add your signature and text to airSlate SignNow documents

Intuitive editor

Any field you might need

Explore Advanced Features

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