Assign Recipients to Your Documents

Add fillable fields to a document and get them completed by different recipients. Collect data and signatures from multiple parties at the same time while ensuring an intuitive and confusion-free signing experience.

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How to assign recipients with signNow

Need several signers to complete a single document? signNow makes it easy by allowing you to assign fillable fields to different recipients. Once this is done, your signers will be able to fill out only those fields you’ve authorized for them.

Create multiple signer roles

Open your document in the signNow editor and click the Edit Signers button in the toolbar on the left.

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To add one or multiple signers to your document, click on the blue silhouette icon. You can also edit signers’ names and add their email addresses right away.

When finished, click Save Signers.

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Add and assign fields to different recipients

In the instrument panel on the left, select your first recipient and choose the fields below to assign them to. Place the selected fields on the document and adjust their size and positioning using drag and drop.

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Select the second and the third recipient (depending on how many signers you added) and add more fields to the document. The different colors of your fillable fields indicate that they are assigned to different signers.

When finished adding fields, click Invite to Sign.

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Send your document for eSignature

Enter the email addresses of your recipients (unless you did so during the first step). You can edit your email’s subject and message for each signer by clicking Customize Message. If you don’t want to send your eSignature invite to all your recipients at the same time, click In Order and configure your signing steps.

Click the Send Invite button to send out your eSignature request to the assigned recipients.

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See signNow eSignatures in action

Create secure and intuitive eSignature workflows on any device, track the status of documents right in your account, build online fillable forms – all within a single solution.

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Take routine paperwork off your plate with signNow

Online signature service

Upload documents and share them for eSigning with signNow. Have confidence in the signed documents' legal validity and in the security of their storage.

Fillable form creator

Add fillable fields to your documents and share them with others to complete. It's an easy way to collect data from clients and employees and will save you time

Document templates

There is no need to add the same document twice. Save a draft agreement as a template and reuse it by sending it to several individuals and organizations.

eSignature API

Enhance your customer's satisfaction with your service by integrating time-saving eSignature capabilities into your website, making the customer journey better.

App-native integrations

Improve your work with Google Drive, Salesforce, along with other popular software by adding signNow's capabilities.

Ability to assign recipients of the document

signNow is of great help when you want to assign recipients of the document. Up your productivity with document workflow automation and reduce the time you need to spend dealing with paperwork.

Our user reviews speak for themselves

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Kodi-Marie Evans
Director of NetSuite Operations at Xerox
signNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.
Review from Director of NetSuite Operations at Xerox
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Samantha Jo
Enterprise Client Partner at Yelp
signNow has made life easier for me. It has been huge to have the ability to sign contracts on-the-go! It is now less stressful to get things done efficiently and promptly.
Review from Enterprise Client Partner at Yelp
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Megan Bond
Digital marketing management at Electrolux
This software has added to our business value. I have got rid of the repetitive tasks. I am capable of creating the mobile native web forms. Now I can easily make payment contracts through a fair channel and their management is very easy.
Review from Digital marketing management at Electrolux
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Collect signatures
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Reduce costs by
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Save up to
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signNow solutions for better efficiency

Keep contracts protected
Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to assign recipients of the document.
Stay mobile while eSigning
Install the signNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and assign recipients of the document later when your internet connection is restored.
Integrate eSignatures into your business apps
Incorporate signNow into your business applications to quickly assign recipients of the document without switching between windows and tabs. Benefit from signNow integrations to save time and effort while eSigning forms in just a few clicks.
Generate fillable forms with smart fields
Update any document with fillable fields, make them required or optional, or add conditions for them to appear. Make sure signers complete your form correctly by assigning roles to fields.
Close deals and get paid promptly
Collect documents from clients and partners in minutes instead of weeks. Ask your signers to assign recipients of the document and include a charge request field to your sample to automatically collect payments during the contract signing.
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Why choose signNow

  • Free 7-day trial. Choose the plan you need and try it risk-free.
  • Honest pricing for full-featured plans. signNow offers subscription plans with no overages or hidden fees at renewal.
  • Enterprise-grade security. signNow helps you comply with global security standards.
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Upgrade your eSignature workflow with the assign recipients of the document feature

With signNow, you can easily elevate the collecting of electronic signatures by specifying a definite order for multiple recipients to sign. For example, you have an Expense Approval that should be signed by three people (Employee, Supervisor, and Accountant) one by one. Using the assign recipients of the document option and advanced eSigning tools, you can organize and customize a sequence of signatures. This lets you specify and track the order in which your recipients receive and certify your document. Thus, the Accountant receives the form only after the Supervisor certifies it.

How to use signNow’s advanced feature - assign recipients of the document:

  1. Sign up for a free trial or log in to your signNow account.
  2. Upload a template or a document and click on it to open it in the editor.
  3. Click Edit Signers at the top of the left-side toolbar.
  4. Type recipient data in the Signing Step 1 field (this signer(s) will sign first).
  5. Click the blue icon below the address line to add more recipients.
  6. Define who will certify the document next in the Signing Step 2 section. Repeat for all the following steps.
  7. Customize the signing order and change, or delete signers.
  8. Hit the Save Signers button when you’re done.
  9. Add clickable fields from the Tools menu by dragging and dropping and then assigning them to each signer accordingly.
  10. Apply Invite to Sign to proceed to send the form or Save and Close to save settings.

With the assign recipients of the document tool set up, you can create and adjust a recipient routing order. Specify several parties in each step with the blue icon, and you can even add multiple steps as well. Each person in a list receives an email notification once the previous users have completed their part. Send out, sign, and collect signatures your way with signNow.

How it works

Open your document and who was the recipient of document a
Example of form requesting signature on any device
Store & share after you electronic signature statement sample

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See exceptional results Assign recipients to your documents

Get signatures on any document, manage contracts centrally and collaborate with customers, employees, and partners more efficiently.

How to Sign a PDF OnlineHow to Sign a PDF Online

How to submit and eSign a document online

Try out the fastest way to assign recipients of the document. Prevent paper-based workflows and control contracts right from signNow. Fill out and share your forms from the office or smoothly work on-the-go. No installment or extra software required. All features are available online, just go to signnow.com and configure your personal eSignature process.

A quick guide on how to assign recipients of the document in minutes

  1. Make a signNow account (in the event you haven't registered yet) or log in with your Google or Facebook.
  2. Click Upload and choose your documents.
  3. Use the My Signature to create your signature.
  4. Modify the template right into a powerful PDF with fillable fields.
  5. Fill in your contract and click on Done.

As soon as finished, send an invite to sign to multiple people. Receive an enforceable deal in minutes making use of any gadget. Find far more features for making professional PDFs; put fillable fields assign recipients of the document and collaborate in groups. The eSignature service gives a secure process and runs according to SOC 2 Type II Certification. Be sure that all your information are protected and therefore no person can change them.

How to Sign a PDF Using Google ChromeHow to Sign a PDF Using Google Chrome

How to eSign a PDF template in Google Chrome

Searching for a service to assign recipients of the document right from Chrome? The signNow extension for Google is here now to help. Find a PDF file and right from the web browser effortlessly open it up in the editor. Insert fillable fields for textual content and signature. Sign the PDF and share it securely according to GDPR, SOC 2 Type II Certification and more.

By using this simple how-to guide below, expand your eSignature workflow into Google and assign recipients of the document:

  1. Visit the Chrome web store and find the signNow extension.
  2. Click Add to Chrome.
  3. Sign in to the profile or register a new one.
  4. Add a document and click Open in signNow.
  5. Adjust the PDF.
  6. Sign the PDF file using the My Signature feature.
  7. Click on Done to save your edits.
  8. Invite other participants to sign by simply clicking Invite to Sign and selecting their email addresses/names.

Create a signature that's built in to your processes to assign recipients of the document and receive PDFs eSigned within a few minutes. Say goodbye to the piles of paper reports on your desk and begin saving money and time for more essential duties. Picking out the signNow Google extension is an awesome practical choice with a lot of advantages.

How to Sign a PDF in GmailHow to Sign a PDF in GmailHow to Sign a PDF in Gmail

How to sign an attachment in Gmail

If you're like most, you're used to downloading the email attachments you receive, printing them out then signing them, correct? Well, we have good news to suit your needs. Signing documents within your mailbox just got easier. The signNow add-on for Gmail enables you to assign recipients of the document without leaving your mailbox. Do everything you need; put fillable fields and send signing requests in a few clicks.

The best way to assign recipients of the document in Gmail:

  1. Get signNow for Gmail in the G Suite Marketplace and click Install.
  2. Sign in to your signNow profile or create a new one.
  3. Open your message with the PDF you want to sign.
  4. Click on Upload if you want to save the PDF file to your signNow account.
  5. Click on Open document to open up the editor.
  6. Sign the PDF file using My Signature.
  7. Send out a signing links for the other colleagues with the Send to Sign option.
  8. Put in their email address and tap OK.

As a result, the other participants will receive message telling them to sign the PDF. No need to download the attachment over and over again, just assign recipients of the document in a few clicks. This add-one is ideal for users who choose focusing on more valuable things instead of burning time for practically nothing. Enhance your daily compulsory labour with the award-winning eSignature service.

How to Sign a PDF on a Mobile DeviceHow to Sign a PDF on a Mobile DeviceHow to Sign a PDF on a Mobile Device

How to sign a PDF file on the go with no mobile app

For a lot of products, getting deals done on the go means setting up the mobile app on your smartphone. We're pleased to say at signNow we've produced singing on the go quicker and simpler by reducing the need for a mobile application. To eSign, open your browser (any mobile browser) and get direct access to signNow and its highly-effective eSignature instruments. Edit docs, assign recipients of the document and a lot more. No installation or extra software necessary. Close up your contracts from any place.

Take a look at our brief recommendations that show you the way to assign recipients of the document.

  1. Open up your internet browser and visit signnow.com.
  2. Log in or create a new profile.
  3. Add or open the PDF file you would like to edit.
  4. Add more fillable fields for textual content, eSignature and date/time.
  5. Draw, type or upload your eSignature.
  6. Click Save and Close.
  7. Click Invite to Sign and put in a recipient's electronic address if you require others to sign the PDF.

Close deals with mobile is no different than on a desktop: make a reusable template, assign recipients of the document and deal with the process as you would typically. In several minutes, get an enforceable agreement that you can download to your internal storage and share to others. But, if you want an application, download the signNow mobile app. It's comfortable, fast and has an excellent design. Take advantage of in easy eSignature workflows from the business office, in a taxi or on a plane.

How to Sign a PDF on iPhoneHow to Sign a PDF on iPhone

How to sign a PDF file employing an iPad

iOS is an extremely well-liked operating system packed with native instruments. It lets you sign and edit PDFs utilizing Preview without the additional software. However, as wonderful as Apple's solution is, it doesn't offer any automation. Increase your iPhone's abilities by using the signNow iPhone app. Utilize your iPhone or iPad to assign recipients of the document and more. Introduce eSignature automation for your mobile processes.

Inserting your signature by using an iPhone has never ever been simpler:

  1. Get the signNow iPhone app from the AppStore and set it up.
  2. Create a new profile or log in with your Facebook or Google.
  3. Just click Plus and add the document you wish to eSign.
  4. Click in the PDF where you would like to put your signature.
  5. Discover other functions: add fillable fields or assign recipients of the document.
  6. Use the Save button to make the changes.
  7. Send out your PDF files via email or using a singing link.

Take a professional PDFs right from your signNow app. Get the most out of your efforts and work from anyplace; in your house, in your office, on a bus or airplane, and even at the beach. Control a whole document process effortlessly: generate reusable templates, assign recipients of the document and work on PDF files with partners. Turn your device right into a powerful business instrument for executing offers.

How to Sign a PDF on AndroidHow to Sign a PDF on Android

How to sign a PDF file taking advantage of an Android

For Android users to control contracts using their mobile, they should find and install additional application. The Play Market is huge and plump with options, so choosing a great application isn't too hard when you have time to look through hundreds of applications. To save your time as well as prevent disappointment, we recommend signNow for Android. Store and change documents, make signing roles, and even assign recipients of the document.

The 9 simple steps to amplifying your smartphone workflow:

  1. Open up the application.
  2. Log in with your Facebook or Google accounts or create a new if you haven't signed up yet.
  3. Simply click + to upload your document using your camera, internal or cloud storages.
  4. Tap anywhere on the PDF file and put your eSignature.
  5. Simply click OK to agree and eSign.
  6. Check far more editing tools; include graphics, assign recipients of the document, build a reusable template, and so on.
  7. Click on Save to apply changes once you finish.
  8. Download the PDF or share it through mail.
  9. Take advantage of the Invite to sign tool if you want to set And send out a signing link to users.

Transform the mundane and routine into simple and smooth with the signNow app for smartphone. eSign and share templates for eSignature from anywhere you're connected to the internet. Create professional-looking PDFs and assign recipients of the document with a few clicks. Assembled a faultless eSignature workflow with only your smartphone and enhance your overall productiveness.

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What active users are saying — assign roles

Get access to signNow’s reviews, our customers’ advice, and their stories. Hear from real users and what they say about features for generating and signing docs.

Get system for small businesses
5
Agency

What do you like best?

In own and operate a small business and this has been great in helping to close more business. I was printing out large amounts of paperwork for the client to sign before we could start helping them with their business. The problem was that the client felt overwhelmed and would delay in signing it until they took it home and read all the paperwork. Now that we have SignNow, they can look at it online and sign our agreement faster. Plus it saves time for me and my business trying to get this part complete. The customer is always looking for the easy button and this helps. We can also add this to our tabet setup so customers can sign up on the go with our team. Driving down operating costs while maintaining a high customer experience is what I strive for as a business owner and this provides the tools needed to grow.

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Great system
5
Administrator in Banking

What do you like best?

User friendly, easy access, clients can use it fast and use it. Clients can use the system through their phones. Easy to understand how the app works. Also the price is pretty reasonable for the type of work I use it for. Guides the clients through signatures and what they need to sign next on the application. The simpler the better, the more easy access the better.

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SignNow gives us the ability to help our clients better
5
Conor M

What do you like best?

The best about SignNow is how easy it is to use for both our firm and our clients. The interface is intuitive and the overall UX makes creating signable forms completely hassle-free.

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Frequently asked questions

Learn everything you need to know to use signNow eSignatures like a pro.

See more signNow How-Tos

How do you generate a document and apply an electronic signature to it?

The easiest way is to use signNow. The platform allows you to upload a document and apply your eSignature to it in just a couple of clicks. Select the My Signature element from the left-hand toolbar and drag and drop where you want/need it. Confirm its placement by clicking OK. Once it’s placed, create a unique eSignature by drawing one, typing your full name, or uploading a picture of your handwritten one. You can also send a sample for signing to recipients and have the ability to apply more than just your legally-binding electronic signature.

How do I add an electronic signature to a Word document?

You can add electronic signatures to a Word document using the Drawing tool. According to US law, every eSignature you add in Word is recognized as an official electronic signature. Still, this method won't be suitable for many industries that include sensitive data or complex signature workflows. To keep your documents secure and avoid possible problems, consider uploading a Word document for signing to signNow and use its tools for a much more secure and trustworthy signing experience.

Where can I sign my documents?

Actually, the main benefit of electronic signatures is that they don't have to be applied in some special place. Simply sign the documents and close your deal. Manage documents from anywhere in the world using a smartphone, computer, or tablet. Using signNow, you only need an internet connection to sign a PDF or send it for signing. You don't even have to install an app; access your account, contracts, invoices, and agreements right from your browser.
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