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Bill of supply format in excel for Export

hello friends uh let's start with the second part of your unit number three that is tax invoice under gst here we are going to learn about the tax invoices bill of supply and debit note and credit notes let us start with the tax invoice what is an invoice an invoice or a bill is a list of goods sent or services provided along with the amount due for payment so what is an invoice it is a bill or list of goods sent okay that is the particulars of supplies which is given in that bill okay tax invoice is standard format invoice required under gst system okay stack tax invoice is required in the standard format okay you cannot make it uh ing to your convenience no gst requires that the tax invoice or bill of supply these two are different things okay tax invoice and bill of supply what is this bill of supply we'll see it later to be issued before or on the occurrence of certain event or within a prescribed time therefore an invoice is required for every other form of supply understanding so what this point says is that tax invoice or build up supply is to be issued before or on the time of supply okay after the time of supply you cannot issue an invoice if you even if you issue the invoice or build up supply that will be standing invalid next a tax invoice is the primary evidence to support an input tax credit claim and also it is the primary evidence that the that you can say that there has been a transaction happening in your organization or in your enterprise so tax invoice is the evidence that yes that transaction has happened okay so this is the standard tax invoice it has everything the name of the invoice maker okay and all other details i will zoom this and let us learn it properly this is shri ganesh catering services gst in number of this person this registered person is given here okay and the state is andhra pradesh 37 is the code of andhra pradesh karnataka karnataka's code is 29 and here is the pan number which is given of this enterprise okay and then the customer name is given customer gsti number is not given it means that the customer is unregistered person this kabhie rejoins this person is unregistered person and therefore gsti number is not given over here okay so this is billing address and this is shipping address please note that billing address and shipping address are same okay kabir jewelers it means that the same person is paying and the same person is receiving if billing address and shipping address are different that will be a bill to ship to transaction right and there are these details total uh this is not needed total over here but invoice date is very very essential and then invoice number is very very essential okay this this has to be unique number invoice number and then the reference number what do you mean by this reference number see invoice can be sent before or during the time of supply there can be a debit note or credit note issued and such debit note or credit note can be issued with this reference number invoices or they can also use this invoice number as the reference number or there can be two invoices first invoice and second invoice in such cases this reference number is used hope you understand this point okay this invoice this invoice which you are seeing okay this invoice can be the primary invoice and secondary invoice can be sent after the reference number uh is given over the first invoice hope this is clear okay and then what is given here con country of supply is india this is required because if you are supplying or is if you are exporting then your igst is applicable and there are many other things okay the country of supply means destination country is given over here place of supply is andhra pradesh that is the state state name is enough over here and then the due date for the payment due date for whatever is the total whatever is this total four thousand nine seventy uh that should be paid within this state okay this is old invoice but this is the standard format that is why i have copied okay these are the items look at this format item it means this is the particular then hsn number that is harmonized system nomenclature or service accounting code sorry service accounting code that is ssc number and then quantity how much quantity has been sent and what is the rate okay per item and then discount if anything is allowed because this discount has to be shown over here because you we have learned that discount can be given only within the date within the time of supply okay and then the taxable value okay this quantity number quantity into rate minus discount is this taxable value and then cgst and sgst or utgst why cgst sdsd is given why not igst is given please look at this point the supplier is from andhra pradesh and receiver is also from the andhra pradesh it means there is the same state and therefore cgst sgst is applicable okay this is how it is shown at the rate six percent six percent six six two point five two point five this has to be same equally okay and it says gnosis is applicable and the total is given let us see these items hope you have understood these uh these heads dry fruits pack and freight to add 12 percent to send this dry fruit pack and then saffron is also given and the freight is given okay if you look at this hsn number of this dry fruits pack is given and then saffron is given nine zero nine one zero is the hsn code for the saffron and fret for this sapron is given if you closely look at this point freight there is no hsn code given freight there is no hsn code is given it is because this freight services has been utilized from some other supplier and dry fruits is supplied using this freight so what is the principal principle supply okay in previous semester you have learnt the different types of supplies there you have learnt the composite supply this is an example of composite supply this is the principal supply and this is additional or subsidiary supply and therefore hsn number of this is given and not hsn number of this is given hope this is clear okay and quantity 200 quantity is allowed rate 0 oh my god why rate is given 0 over here and taxable value is also here 0 here and what about uh saffron saffron five quantity has been ordered and rate is 800 per item total is four thousand this is fine and freight 500 freight 200 that all is fine but why this item why rate per item is zero there can be a case where what i think is that what i suppose assume is that this rate can be sent or let us assume that this khabib dweller has already paid already paid for this uh item and therefore rate is showing 0 over here this can be done manually okay no discounts and why taxable supply is zero let us see what this hsn number says and what is the tax rate for this dry fruits pack i will i have already put this suggestion number in the google i'll show you that here see hsn number zero eight one three one triple zero the same i have put zero eight one three one triple zero save is given here and there is this uh hsn code this website gethouse.com and it says the policy as free okay zero eight one triple zero apricots or dried fruits this one says that the policy is free it means the tax rate is not given over here and therefore taxable value will become zero so this is clear and then cgst sgst will also become zero because taxable value is zero right and total will be also zero and look at the second point 500 rupees at six percent that is 30 rupees 30 rupees and total 560 is payable right 500 that is taxable value plus taxes 30 30 that is 60 4000 100 hundred and four thousand two hundred two hundred five five rupees 210 rupees hope this is understood now look at this point taxable amount is 4970 which is given over here that is total uh value of supply is 4700 and total tax payable is 270 rupees so 4970 rupees which is also given in the words an authorized signatory part is given here they will sign and give the signature this is how the tax invoice looks like the standard tax invoice hope this is clear now build up supply so hope this is clear this is invoice and this is build up supply both are different things a supplier supplying exempted goods or service or a supplier who has opted for composition levy scheme has to issue a bill of supply instead of tax invoice it means if there is one person who is not registered in business in gst then he can issue the bill of supply or such person who has opted composition levy okay composition scheme then such person has to supply the bill of supply and not the tax invoice and therefore build up supply is not eligible for claiming input tax credits because they are not registered or because they are the composition scheme dealers okay and tax invoice or build up supply there is a difference okay this is the difference who will who will issue this tax invoice and build up supply tax invoice will be supplied by the taxable supplier who is a taxable supplier who is registered in the gst okay and for such things which are taxable goods and taxable services but in this case uh build up supply supplier of exempt goods or services or the composition dealer can issue the build up supply hope this is clear any such person who is not registered in business can also supply through bill of supply understood next when need not be issued need not issue a tax invoice if the value of the goods or services supplied is less than rupees 200. if there is a such transaction where the transaction value is less than 200 rupees you need not need not issue the tax invoice okay and recipient is unregistered and if the recipient is also unregistered these two conditions then only tax invoice need not be issued but need to prepare one aggregate invoice for each day for each day one aggregate invoice has to be made okay it is as good as your daily account day account or sales account cash account whatever you say bill of supply need not issue issue a bill of supply if the value of the goods or services supplied is less than rupees 200 okay but need to prepare one aggregate bill of supply for each day this has to be done can you claim input tax credit yes tax input tax credit can be claimed on tax invoices but input tax credit itc cannot be claimed on build up supply because they are either supplying exempt goods or composition dealer or unregistered person okay that is the difference between tax invoice and bill of supply this can be asked for 5 marks in the examination and these are the contents of tax invoice name and address and gsti number of supplier date of issue of the invoice hsn code or hs ssc code tags invoice number unique for each invoice this tax invoice number has to be given i hope you remember this point tax invoice number this is invoice number okay next description of goods or services item or particulars column then total value of supply is required applicable rate of gst is required taxable value of supply after adjusting any discount is also required amount of tax quality of goods or sorry this is quantity of goods and units are required then place of supply and name of a destination state for interested sales and then signature or digital signature of the supplier or his authorized representative is required delivery address that is the shipping address if it is different from the place of supply that is billing address then whether the gst is payable on reverse charge basis that is required if the recipient is not registered and the value is more than 50 000 rupees then the invoice should carry name and address of the recipient along with the address of delivery with the state name and state code what happens here is that if the recipient is not is not registered in the gst and the total transaction value is more than 50 000 rupees then the invoice should carry the name and address of the recipient it is the must and also the state name and state code is required okay if the buyer or recipient is registered then the name and address and gst and number of the recipient is also required here these are these are the required things in the tax invoices this can be asked for 15 marks each one each point carries one mark now build up supply what are the contents there are only these many contents build up supply referred to in gst act has to be issued by the supplier containing the below details name and address and gsti number of the supplier date of its issue hsn code of the goods or accounting code for services and then description of codes or services or both and then consecutive or serial number in one or multiple series containing alphabets or numerals or special characters hyphen or dash and slash symbolized as dash okay this this is the slash and this respectively and any combination thereof unique for each financial year what they say here is that in this point bill of supply will also carry the serial number and serial number can include iphone dash or slash then name an address of glci number or ui number okay what is this uin unique identity number if registered to the recipient and value of supply of goods or services are both taking into account the discount and abatement if any signature or digital signature of the supplier or his authorized representative these many are the bill of supply requirements or contents please uh remember only this can be asked for 15 marks or this and this both can be asked for 15 marks only this can be asked for 5 marks is it clear now manner of issuing invoice how do you issue the invoice invoice should be in the triplicate it means three copies has to be made one original should be given to the recipient duplicate copy should be given for the transporter if you are using the transporter if there is no transporter then only two copies can be made replicate for the supplier hope this is clear why transporter duplicate copy because there is something called as e-way bill we'll see what is what it is later but transporter must have the duplicate copy of it the invoice shall be prepared in duplicate in case of whatever possible manner where the transporter is not given okay it means original for the recipient duplicate for the supplier this is what is the given over here in case of services only two in queries of goods there are three because you cannot transport the service okay next export invoice export invoice means the sub the must have words is supply meant for export on payment of igst these words has to be given in the export invoice okay igst has to be paid or there is another method by uh used by using the bill of lading okay supply meant for export under the bond or without the payment of igst so there are these two methods of payment of export duty or exporting the goods let us say name an address of the recipient delivery address should be given deliver address whichever is the country and then the number and date of ari okay application reference number application for removal of goods for export that is the arn number here even this is required under the export invoices what is the time limit for the goods in normal case on or before the date or removal of the or removal or the delivery time of supply is honor before the date please remember only this much for continuous supply on or before the date of issue of account what do you what do you mean by continuous supply supply through pipelines cables wires like that like your electricity electricity is the continuous supply water is the elect is the continuous supply and cable and landline telecommunication right all these are continuous supplies on or before the date of issue of account payment or statement for services in general case within 30 days of supply of services is the date or uh for services in case of banks and nbfcs within 45 days of supply of services that is the time limit to issue invoices there are these many types of invoices aggregate invoice and then sale on approval basis supplementary noise revised invoice these many things we will see in the next video until then take care if you have any doubts and clarifications please comment below okay we have seen these many things more more importantly the contents of tax invoice and bill of supply the difference between tax invoice and bill of supply okay and the format of will of supply this is what we have seen see you in next video thank you