Discover the Billing Statement of Account Sample for Shipping

Billing statement of account sample for Shipping

hi in today's lesson I'm going to show you how to create a billing statement and basically a billing statement is just a statement of the person's account or company's account basically showing you what credits are available or what money they owe you because they haven't yet paid so to create a billing statement in QuickBooks you're going to want to go to QuickBooks home menu which I'm in now and you want to go to the customer section and you'll see statements here you can also go into the customer section in the toolbar and you can go to create statements here for the sake of this tutorial we're going to use this method so create statements and this window should pop up and in this window what you're going to want to do and we're going to go through step by step if you basically want to figure out what customers you want to create statements for all or just one you know how how far back do you want to go do the 1 0 balance is no zero balances basically you're going to want to indicate here what you want to show on your statement so the first thing you want to do is go to statement date and you're going to choose the date that you want to issue your statement on it could be the end of the month the first a month middle of the month whatever date you want to show in your statement as the date that you created the statement and again this is a training video so therefore my dates are going to be in the future so for this sake we're going to say that we want the statement to be 1231 2015 now statement period this is what do you want to show what dates you want to show activity so if you went to a four month or you can come down here and say you want to do a four all open transactions for any customers and if you want to include only transactions over a certain amount of days so if you don't want to include transactions that are current you just want to show maybe past due customers you'd click here and say I want to include transactions that are only over 30 days past due or if you want to do 45 45 days past due you can hit that as well you can also change it to 60 days if you wish but for the sake of this tutorial we're going to do all open transactions as of the statement date and again just a review the statement period is if you just want to show a specific time frame on your statement of transactions or you can do all open transactions as of the day indicated on your statement or you can say I want to include only the transactions that over a certain amount of days now you go down to the next section here you have select customers and you can see you want to do it for all customers you can say you want to do it for multiple customers and when you select multiple customers a box will come up saying to choose which customers you want to go ahead and select so you would just go down to your listing of customers and select and you can select as many as you want you know if you have something like this like a Eric aprietale here that has two jobs you can just select Erica and it will print out everything for her two jobs if this customer likes to differentiate between the two jobs that you could actually select just the jobs itself and it will print out statements just for the jobs themselves now if you just want to just do one customer again select one customer and then select the customers name in which you want to do okay if you wanted to select the type of customer type this would actually only really show up if you have a customer listing or customer type listing or class listing so you know you could say I only want to do residential limited commercial and you can also select the customers that only you only send statements to via email or mail so again there's there's a wide variety of ways to select which customers you want to create statements for but for the sake of this tutorial we're going to simply want to do all customers ok then here you're going to want to figure out which template you want to use so you might have one two three four templates whichever template you wish that's what you're going to want to select here if you want to customize the template hit customize and you're going to want to go to customize data layout make a copy of it and you can customize your template here that's another lesson within itself okay do you want to create one statement per customer or do you want to create a you know statement per job it's completely up to you we'll say create statement per job because we might have customers who have more than one job now do you want to show the invoice details on your statement you select that you know do you want to print due dates on for transactions of course we do we want them to know when their stuff is due now these are things that you don't want on the statements you don't want anything with a zero balance you can select that anything with the balance that's less than zero which would be like a credit balance you don't want to show use you could select that if you want to show accounts with no activity you don't want to create those type of statements by all means don't create those statements and you don't want to create statements for an active customers again these are all elections that you could do and then you also have finance charges do you want to assess finance charges on these statements do you have a late fee or finance charge that you want to assess some companies do some companies say that if your invoice is past 30 days you're going to incur a 5% finance charge if you do want to do that you will go ahead and click assess finance charge and you would have to have one created so you would have to have a finance charge created within your QuickBooks account so again if you want to create a statement you can but you would have to have a finance charge somewhere in here created so you could select that finance charge option to create but if you do have something here you can click assess finance charges and when you do print out the statements your finance charges will be created or added to the actual statement itself so then once you're done with all that you hit preview and you'll see that it's going to prepare all your statements and you'll see here here are my statements so once we zoom in you'll notice that it says the invoice number the due date in the original map and again invoice number so it's going to list all the invoices at this company this company here Adams candy shop owes me the total here is the total the total total total that is due to me and you'll see here that in my template for my statement you'll see that the $40.00 is dis there's a balance of 40 and then there's $535 du which gives me a balance of $575 again you could just go through and just look at all the statements that you created there might be one that you really don't want that that's the case then you can go back in and be selected okay so that's what a statement looks like here your options you can print them or you can email them and these are the customers that are going to show up if you click on view selected customers let's just say you selected all customers you want to know what customers are going to show up on billing statement these are all your customers if your customer lists right here okay once you're done again you could print or you can email and then you can just hit close and that's how you would create a statement within QuickBooks thank you and please come back for more lessons hi in today's lesson I'm going to review how to create a sales receipt now many of you may be wondering what the difference is between a sales receipt and an invoice an invoice or services that are either rendered or going to be rendered that you were billing the customer for for them to pay you at a later period in time a sales receipt is just basically a customer or client paying you in full at the time services rendered so you don't have to create them a bill just as if you were going into your local store and you purchase let's say a t-shirt and they give you a receipt you're paying in full for that t-shirt at the time of purchase so they do not have to Bill you for it so again an invoice is for services that they're going to pay you later on down the line for and a sales receipt is for payments received in full at the time of service or at the time they purchase the product to create a sales receipt in QuickBooks you're going to want to go into your customer center on your home page and you'll see that there's create sales receipts here again yours may look a little bit different depending on the year of QuickBooks that you're using but they're in the customer section regardless of the year you will see create sales receipts you can also go into customers and you can go in to enter sales receipt here so for the sake of argument we're going to go ahead and just use the home page simple suite and that's what it's there for so we're going to sit create